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Hurricane Irene Preparedness Information

Brown University Emergency Announcements available at http://emergency.brown.edu


Emails to students:

  • Thu, Aug 25, 2011 to all undergraduates (similar emails were sent to graduate and medical students)
  • Fri, Aug 26, 2011 to early arrival students living in residence halls, regarding housing and dining services

From: Margaret Klawunn
Sent: Thu, Aug 25, 2011 at 6:27 PM


Dear Brown Student,

I am writing to provide information regarding Hurricane Irene, which is currently projected to affect Rhode Island over the course of the upcoming weekend and possibly into Monday, August 29.  I realize that some of you are reading this communication from home, some of you are already on campus, and some of you are making travel plans. 

If you are participating in a pre-orientation program, please check your Brown email for more specific information from your program director as some plans are changing in response to the weather. 

For students already here and in the residence halls, the Residential Life Office will be open on Saturday and Sunday if you need assistance.  Tomorrow you will receive more detailed information from Residential Life about staffing and plans for the weekend.  Dining Services is making provisions for the hurricane also and will communicate details to students who are on campus.

If you are planning to travel to Providence over the weekend or on Monday, please monitor the forecast.  Current information predicts heavy rain and wind from Sunday afternoon into Monday morning, but you should check as conditions and timing of the storm are changing and may affect your travel. 

We have been monitoring the storm’s development closely all week, and will continue to do so. Although it is still too early to have any degree of certainty about the hurricane’s track and intensity when it reaches New England, this is a significant hurricane and we can anticipate storm impact, including heavy rainfall, high winds and flooding, in our area.  More general information about Brown’s hurricane preparation and emergency contacts follows. 

The University has a well-established Hurricane Plan that we encourage all members of the community to review. The Core Crisis team convened today to review the plan, the latest forecasts, and preparedness efforts underway in Facilities Management, Dining Services, Residential Life and other departments.  We encourage all community members to take the following steps:

·  Pay close attention to news and forecasts regarding Hurricane Irene over the next several days, especially if you have travel plans. Information the University community needs to be aware of will be communicated via e-mail, on the home page, and, in the unlikely event of urgent emergency information, via the BrownAlert emergency notification system. In making plans for the weekend, be prepared to be flexible and, in particular, able to seek shelter indoors during periods of heavy rain and high winds.

·  If you have not already done so, make certain your emergency contact information - personal cell phone and home or off-campus housing telephone numbers - is up-to-date so that we can contact you as quickly as possible in the event of an emergency. Phone numbers can be added, updated or changed by going to the MyAccount page.

·  Students planning to travel away from campus this weekend should make sure a family member, roommate, or friend is aware of your itinerary, expected return, and how to reach you.

·  Before leaving your office, laboratory, or residence hall room, please ensure that all windows, including storm windows, are completely closed and locked to protect against damage from possible water intrusion. Relocate valuable property away from windows, elevate boxes/equipment, where possible, that are stored on the floor, and notify Facilities Management at 863-7800 as soon as possible if there are any deficiencies that prevent windows and or exterior doors from properly closing and securing.

·  Forecasts anticipate very rough surf, beach erosion, and the high risk of dangerous rip currents throughout the Southern New England coast through the weekend. Be very cautious if your weekend plans involve travel to Rhode Island or Southeastern Massachusetts beaches.

I want to remind you of important phone numbers for emergency situations:

  • Department of Public Safety, 863-4111;
  • Brown Emergency Medical Services, 863-4111;
  • Administrator-on-call, 863-3322.

We will provide updates and new information as necessary over the coming days. 

 
Sincerely,

Margaret Klawunn

Vice President for Campus Life and Student Services

From: Residential and Dining Services
Sent: Fri, Aug 26, 201

Dear Residential Students,

We are writing to provide information regarding Hurricane Irene, which is currently projected to affect Rhode Island over the course of the upcoming weekend and possibly into Monday, August 29. We have been monitoring the storm’s development closely all week, and will continue to do so. Although it is still too early to have any degree of certainty about the hurricane’s track and intensity when it reaches New England, this is a significant hurricane and we can anticipate storm impact, including heavy rainfall, high winds and flooding, in our area.

The University has a well-established Hurricane Plan that we encourage all students to review. We encourage all students to take the following steps:

  • Pay close attention to news and forecasts regarding Hurricane Irene over the next several days, especially if you have travel plans. Information the University community needs to be aware of will be communicated via e-mail, on the home page, and, in the unlikely event of urgent emergency information, via the Brown Alert emergency notification system. In making plans for the weekend, be prepared to be flexible and, in particular, able to seek shelter indoors during periods of heavy rain and high winds.
  • I strongly urge you to stay put and not travel outside of your residence during the duration of the storm. Flying debris and flood waters will pose significant risk to your well-being.
  • During the storm, please ensure that all windows, including storm windows, are completely closed and locked to protect against damage from possible water intrusion. Relocate valuable property away from windows and notify Facilities Management at 863-7800 as soon as possible if there are any deficiencies that prevent windows and or exterior doors from properly closing and securing.
  • Forecasts anticipate very rough surf, beach erosion, and the high risk of dangerous rip currents throughout the Southern New England coast through the weekend. Be very cautious if your weekend plans involve travel to Rhode Island or Southeastern Massachusetts beaches.

The Residential Life Office, South Wayland first floor, will be operational on Saturday and Sunday from 8:30 am to 5 pm for key pick up.  If you arrive after 5 pm on either day, please call DPS at 401-863-3322 to gain access to your building and room.  If you become locked out of your room at any point during the storm, do not travel outside for assistance.  Call DPS at 401-863-3322 for re-entry into your room.

The following information is provided to you regarding Dining Services and food availability this week end, the VDUB will remain open Saturday, be closed on Sunday, and re-open on Monday:

Saturday, August 27

Normal operations
Verney-Woolley Dining Hall

Breakfast 7am-9:30am
Lunch 11am-2pm
Dinner 5pm-7:15pm

During the day on Saturday, please ensure that you stop and pick up an emergency food pack which contains water and provisions, Dining Facilities will be CLOSED on Sunday August 28th during the storm.

Emergency Food Pack Distribution

Sharpe Refectory Main Dining Room
12pm-6pm
South Entrance - Look for Signage

Sunday,
August 28
Verney-Woolley Closed
Monday,
August 29

Normal Operations

Verney-Woolley
Breakfast 7am-9:30am
Lunch 11am-2pm
Dinner 5pm-7:15pm

Blue Room
7:30am-3:30pm

Information is available regarding how to reach Brown University emergency contacts on the Campus Life and Student Services website.

Sincerely,
Rich Bova
Senior Associate Dean, Residential and Dining Services

page date 08.26.11