Form Name:
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Used for:
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Documenting reimbursement for employee business meals.
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Documentation for expenses related to employee events and office functions such as receptions, retirement or retreats.
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Explanation for purchase of gifts, awards, flowers, or donations made on behalf of the University.
Required Fields:
| Date & Time of day: | Enter current date and time. |
| Amount to be reimbursed or expended: | Use format $xxx.xx |
| Name of place and locationt: | Vendor/Restaurant and city, state, if applicable. |
| Reason & Business Purpose: | Explanation as to the nature and circumstances for the expense. |
| Participants: | Show Number of attendees or estimate for large functions. For business luncheons/dinners list the names and titles or relevant relationship. Indicate invited group for office functions. |
| Funding: | Indicate account number and description. Subcode should be 3210 for business meals, 3220 for gifts & hospitality, and 3230 for food and provisions. |
| Requested by : | Name and title of host or person to be reimbursed. |
| Approved by: | Signature of requester's supervisor or the supervisor's designee. |
Documents to Attach:
Form must be attached to a Request for Check or a Purchase Requisition.
Where to Send:
Forward in the same manner as you would a Request for Check or Purchase Requisition.
How to Obtain:
Form is stocked in University Stores. Can be obtained from the Controller's Office.
Special Notes:
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If funding source is a grant or contract(5-ledger), contact the Office of Research Administration. Certain limitations apply in the use of those funds.
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Form is not required for expenses related to University sponsored conferences held on or off campus.
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Form is not required for academic lectures or colloquia, or for student/faculty group meetings.