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Form
Name:
BUSINESS
MEALS & HOSPITALITY
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Used for:
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Documenting
reimbursement for employee business meals.
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Documentation
for expenses related to employee events and office
functions such as receptions, retirement or retreats.
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Explanation
for purchase of gifts, awards, flowers, or donations
made on behalf of the University.
Required Fields:
| Date
& Time of day: |
Enter
current date and time. |
| Amount
to be reimbursed or expended: |
Use
format $xxx.xx |
| Name
of place and locationt: |
Vendor/Restaurant
and city, state, if applicable. |
| Reason
& Business Purpose: |
Explanation
as to the nature and circumstances for the expense. |
| Participants: |
Show
Number of attendees or estimate for large functions.
For business luncheons/dinners list the names and
titles or relevant relationship. Indicate invited
group for office functions. |
|
Funding: |
Indicate
account number and description. Subcode should be
3210 for business meals, 3220 for gifts & hospitality,
and 3230 for food and provisions. |
| Requested
by : |
Name
and title of host or person to be reimbursed. |
| Approved
by: |
Signature
of requester's supervisor or the supervisor's designee. |
Documents to Attach:
Form
must be attached to a Request for Check or a Purchase
Requisition.
Where to Send:
Forward
in the same manner as you would a Request for Check
or Purchase Requisition.
How to Obtain:
Form
is stocked in University Stores. Can be obtained from
the Controller's Office.
download
available
Special Notes:
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If
funding source is a grant or contract(5-ledger),
contact the Office of Research Administration. Certain
limitations apply in the use of those funds.
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Form
is not required for expenses related to University
sponsored conferences held on or off campus.
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Form
is not required for academic lectures or colloquia,
or for student/faculty group meetings.
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