MEALS & HOSPITALITY
reimbursement for employee business meals.
for expenses related to employee events and office
functions such as receptions, retirement or retreats.
for purchase of gifts, awards, flowers, or donations
made on behalf of the University.
& Time of day:
current date and time.
to be reimbursed or expended:
of place and locationt:
and city, state, if applicable.
& Business Purpose:
as to the nature and circumstances for the expense.
Number of attendees or estimate for large functions.
For business luncheons/dinners list the names and
titles or relevant relationship. Indicate invited
group for office functions.
account number and description. Subcode should be
3210 for business meals, 3220 for gifts & hospitality,
and 3230 for food and provisions.
and title of host or person to be reimbursed.
of requester's supervisor or the supervisor's designee.
Documents to Attach:
must be attached to a Request for Check or a Purchase
Where to Send:
in the same manner as you would a Request for Check
or Purchase Requisition.
How to Obtain:
is stocked in University Stores. Can be obtained from
the Controller's Office.
funding source is a grant or contract(5-ledger),
contact the Office of Research Administration. Certain
limitations apply in the use of those funds.
is not required for expenses related to University
sponsored conferences held on or off campus.
is not required for academic lectures or colloquia,
or for student/faculty group meetings.