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Form
Name:
PURCHASE
ORDER - RECEIVING COPY
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Used
for:
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Notification
to Accounts Payable that the goods or services ordered
on a University Purchase Order have been received.
NOTE: This form is the yellow copy of the University Purchase
Order form.
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In
the case of notification of partial receipt, the form
entitled Notification of Receipt of Partial Shipment should
be used.
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This
form is not required on purchase orders of less than $300.00.
Required Fields:
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Received By: |
Signature
and date is required by an authorized department representative
who has some knowledge that the good or services have
been received in a satisfactory manner.
This signature and date can be anywhere near the bottom
of the form.
Submission of this form indicates that the department
authorizes payment of the order. |
Documents to Attach:
None
required.
Where to Send:
Send
from to Accounts Payable, Box, J.
How to Obtain:
Purchasing
department mails this copy to the department indicated on
the Purchase Requisition. Department should retain until
order is completed.
Special Notes:
- At
fiscal year end, expenses are recorded based upon whether
the University has taken possession of good and materials
ordered. In order to properly classify expenses in the correct
fiscal year, it is imperative that the Receiving Copy be
promptly submitted for goods and services received by June
30.
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