Air Travel - Direct Bill
Beginning Monday, August 3, faculty and staff may now request the direct purchase and payment of airfare with Garber Travel using the Request for Direct Billing Form. Airfare purchased using the Direct Billing Form will be paid by the Controller’s Office at the time of purchase and reallocated to the account specified by the purchaser at the end of the month. Travel arrangements must be made through Garber Travel. Travel arrangements made through any other travel agent will continue to be reimbursed using a travel expense report.
Exceptions for direct payment of Brown travel expenses may be requested for job candidates, prospects, guest speakers, special guests, undergraduates traveling on Brown business, conference participants, and group travel (over 10 travelers). All travel must be arranged through Garber Travel, Brown's preferred travel agency, after approval has been granted. To request permission for direct payment, complete the Direct Billing Form and fax this form to the Controllers Office, ext. 3-3099. Simultaneously, e-mail Accounts_Payable@Brown.edu to let the Accounts Payable staff know that a direct bill form was submitted.
NOTE: Travel expenses for Independent Contractors/Speakers paid more than $2,000 for their services cannot be paid directly by Brown.