Non-Reimbursable Expenses
Travelers will not be reimbursed for the following miscellaneous expenses:
- airline club membership dues
- auto repairs
- barbers and hairdressers
- child care services
- clothing or toiletry items
- credit card annual fees, delinquency fees, or finance charges
- frequent flyer tickets
- hotel safety deposit box (safe)
- insurance - rental vehicle for domestic travel
- loss or theft of cash advance money or airline tickets
- loss or theft of personal funds or property
- lost baggage
- luggage or briefcases
- medical expenses while traveling
- membership fees for any travel "cost-reduction" programs
- movies and video games
- "no-show" charges for hotel or car service
- baggage insurance (travel insurance allowable in specific circumstances - see Air Travel policy)
- over-the-counter medication
- parking ticket or traffic violations
- personal automobile routine maintenance/tune-ups
- personal entertainment, including sporting events
- personal property insurance
- pet care
- reading materials including magazines, newspapers and books
- saunas or massages
- shoeshine
- souvenirs or personal gifts
- spouse/dependent travel
- vacation - expenses related to personal days before, during or after a business trip
Tax Exemption
Sales tax exemption for Rhode Island and some other states may apply to University travel. The University Certificate of Exemption number for the State of Rhode Island is #41. Other states, in certain circumstances, offer similar tax exemptions. Contact the Accounts Payable Manager at extension 3-2401, for more information. Use of tax exemption status may represent a significant cost savings, particularly in the case of conferences sponsored by Brown and/or sport team travel.