Things To Know About The Monthly Payroll

The monthly payroll is used to pay the University’s faculty, exempt staff, and post doctoral appointments.

Pay day for the monthly is the last working day of the month.

Pay checks and direct deposit advices are sent to the University Mailroom for distribution by departmental box number.

There are no timesheets required for employees to be paid on the monthly payroll. Payments are based solely on the Personnel Action Form (PAF) initiated by the hiring department.

One-time adjustments to an individual’s pay must be submitted on a Payroll Adjustment Form. This includes adjustments for special assignment, special pay, taxable travel or moving reimbursement, or reduction for overpayment. (adjustment form directions)

Overtime is not paid on the monthly payroll.

Direct deposit is available for employees on this payroll. The form and procedure is available under the site "Forms". All new and/or changes to direct deposit require two pay periods to take effect. In the first pay period after the action is requested, the bank(s) require a ‘pre-note’ process be followed. This process is important in that if there is an error in the bank transit number or account number, the bank can notify us and a correction can be made without affecting the employee’s pay.

Direct deposit can be made to any financial institution in the U.S. that accepts a direct deposit transaction. It is not limited to Rhode Island banks only. Direct deposit can be split among two financial institutions and up to two accounts at each.

An employee can request an advance for all or part of his/her pay once the employee is established in the Human Resource system (i.e. the PAF has been sent to Human Resources.). The number of advances is limited to three time per fiscal year (July-June).

See also General Payroll Information for information on such topics as: 1) changing federal/state tax withholding, 2) requesting a duplicate W2 or 1042S form, 3) change of address or box, 4)graduate fellowship payments