Things To Know About The Weekly Payroll
The weekly payroll is used to pay most non-exempt staff under a collective bargaining agreement and temporary staff on the limited duration payroll.
Pay day for the weekly payroll is Thursday. If Thursday falls on a holiday then pay day is next earliest working day in the week (i.e. Wednesday in most cases).
Timesheets are required to pay on the weekly payroll.
Timesheets for weekly employees are sent out by the Payroll Office to the department’s campus box address. They are mailed on pay day for the following pay period. They must be totaled and signed by an authorized departmental employee and returned by MONDAY at noon in order to generate a check for the coming Thursday. Timesheets for employees under collective bargaining agreements are collected within the departmental units. Employees should follow departmental procedures.
When Monday is a holiday, timesheets and pay adjustments are due by noon on Tuesday, and all checks are held in the Payroll Office for pick-up by a department representative after 12 noon on Thursday.
This is a POSITIVE time payroll, that is, you must indicate on the timesheet, the employee hours worked during the pay period. If the employee is not listed on the timesheet, please write in the following information – name, social security number, earnings code, hours, rate of pay, account number, and sub-code. New employees normally take 2 weeks to appear on the time sheet.
A Limited Duration Payroll Personnel Action Form must be completed to add a temporary non-union, employee to the payroll. This form is sent to Human Resources for entry to the HR system and to add the employee name to the weekly timesheet.
You must submit a new Miscellaneous Personnel Action Form in order to change or add information on the timesheets.
Direct deposit is available for employees on this payroll. The form and procedure is available under the site "Forms". All new and/or changes to direct deposit require two pay periods to take effect. In the first pay period after the action is requested, the bank(s) require a ‘pre-note’ process be followed. This process is important in that if there is an error in the bank transit number or account number, the bank can notify us and a correction can be made without affecting the employee’s pay.
See also General Payroll Information for information regarding: 1) changing federal/state tax withholding, 2) requesing a duplicate W2 or 1042S form, 3) change of address or campus box, 4) graduate fellowship payments