Contact List

Please refer to the list below for the key contact on some of the most frequently asked about areas.

ACCOUNTING, ACCESS & AUTHORIZATION
ACCOUNTS PAYABLE
TRAVEL
PAYROLL
LABOR DISTRIBUTION
TRAINING
YEAR END
BANK ACCOUNTS & ESCHEAT
SEPARATE ENTITIES - ACCOUNTING

ACCOUNTING, ACCESS & AUTHORIZATION
Account access: on-line or in Web Ledgers	Manny Medeiros Ext. 3-3086 Jason Masi Ext. 3-1775 Computer Accounts & Access Ext. 3-7277	Form F01
Account Creates, Modifications & Attribute changes	Wendy SantosExt. 3-3148 Donna Frazier Ext 3-1779 Manny Medeiros Ext. 3-3086
Authorized Signatures for department - obtain form - change signers	Please see form on website.Contact John Haden @ Ext. 3-2401 for additional information.	Signature authorization form
Deadlines for IIs, electronic entries, Prorates and Salary Reallocations	Data Control Staff (Wendy, Donna, or Manny) Ext. 3-3148	Monthly closing Table
Electronic Journal entries - processing - deadlines	Data Control Staff (Wendy, Donna, or Manny) Ext. 3-3148
Endowment - book and market value of an account - other related questions	Kathleen Morrissey Ext. 3-3407 Elisa Serpa Ext. 3-3998
Endowment - usage	Contact your Senior Officer. If they are not aware, contact Pedro Lopez Ext. 3-1581
Entries:Interdepartmental Invoices(II's) and Journal entries - how to fill out - where to get form	Data Control Staff (Wendy, Donna, or Manny) Ext. 3-3148	Forms page
Capital Equipment	OSP - Michelle Moniz Dotzenrod Ext. 3-1798	OSP Property Inventory site
Surplus Equipment	James McCurdy 3-2751	Surplus Policy
Grants and contracts	OSP Ext. 3-2777	OSP website
Investment Accounting	Pedro Lopez Ext. 3-1581
Ledgers - How to read	Jason Masi Ext. 3-1775	Reading Ledgers Help
Ledgers - Question on charges appearing on ledger	Various. See Batch Reference Summary for additional contact info. Contact Data Control Staff (Wendy, Donna, Manny) for guidance Ext. 3-3148	Batch Reference Guide
Reserve funds - Transferring to/from	Academic Departments- Sarah Peri @ Ext 31072 Administrative Depts. - Jason Masi Ext. 3-1581
Subcodes - What subcode to use on an entry	Kevin M. Venturini Ext. 3-1249 Jason Masi Ext. 3-1775	Subcode listing
Web Ledgers - How to access	Kevin M. Venturini Ext. 3-1249	Web Ledger Link
Accounts Payable
Office Max payment questions	Manuela Silva Ext. 3-1657
Payments (A - C)	Agnes Madriaga 3-1487
Payments (D - J)	Catalina Canlas 3-1835
Payments (K-Q)	Eric Pena 3-1866
Payments (R - Z and numbers)	Laura Rego Ext. 3-1770
Purchase order closing	accounts_payable@brown.edu
Purchasing Card inquiries	Mary Willis Ext. 3-1840	P-Card Guidelines & Instructions
VWR payment questions	Manuela Silva Ext. 3-1657
TRAVEL
Travel - Advances, Policy, and Reimbursements	Dot Vetere Ext 3-1777 Raquel Almeida Ext. 3-9442	Travel Accounting - Policies & Procedures
PAYROLL
Deadlines / Payroll Schedule		Payroll Deadlines
Genral Payroll Related Questions	Email Specialist_Payroll@brown.edu Payroll Staff Specialists Ext. 3-7232 Ext. 3-2944
Direct deposit - enroll - change bank account info	Processed directly in Workday by Employee
Foreign Faculty, Staff, and student taxing issues 1042s inquiries Social Security Number Corrections	Cynthia Gilbert Ext. 3-7189
System Issues - Workday - Kronos System	Hilda Soares Ext. 3-5220
W2 inquiries	Email Specialist_Payroll@brown.edu
W-4	Federal - Input directly in Workday by employee State - Form available at the Payroll Window
Labor Distribution
Labor Distribution - how to read report - change who report is sent to	Wendy Liang Ext. 3-2710
Salary Reallocation Forms - obtain form - how to fill out	Manny Medeiros Ext. 3-3086	Salary & Benefit Reallocation Instructions & Form
Salary Reallocation Form - deadline for submission	Wendy Santos Ext. 3-3148	Monthly Deadlines
Training
Electronic J/E Training	Wendy Santos Ext. 3-3148
FRP Web Ledger Training	Kevin M. Venturini Ext. 3-1249
FRS Training -Reading & Understanding your ledgers	Jason Masi Ext. 3-1775 Kevin M. Venturini Ext. 3-1249
Other Training	Kevin M. Venturini Ext. 3-1249
Purchasing Card Training	Mary Willis Ext. 3-1840
Reading Labor Distribution and Reports Training	Wendy Liang Ext. 3-2710 Annabella Ramer Ext. 3-3258
Electronic Salary Realloction Training	Wendy Liang 3-2710 Annabella Ramer 3-3258
Year End
Year End	Various.See Year End Memo on web.	Fiscal Year End Memo & Guidelines
BANK ACCOUNTS AND ESCHEAT
Bank reconciliations	Arlene Bright Ext. 3-7357
Cashiering / Deposits	Jennifer Kraskouskas Ext. 3-2151	Cashier's Office
Escheat Process	Accounts Payable - John Haden Ext. 3-2401 Payroll - Nicholas Lathrop Ext. 3-1767
Separate Entities - Accounting
Annenberg Foundation	Wendy Liang Ext. 3-2710
Brown University Research Fdn	Wendy Liang Ext. 3-2710
Farview Accounting	Wendy Liang Ext. 3- 2710
John Carter Brown	Kathleen Morrissey Ext. 3-3407
John Nicholas Brown Center	Wendy Liang Ext. 3-2710
Taft Avenue Day Care	Arlene Bright Ext. 3-7357
Athletics Department-NCAA Report	Kathleen Morrissey 3-3407 Pedro Lopez 3-1581

Contact List

ACCOUNTING, ACCESS & AUTHORIZATION

Accounts Payable

TRAVEL

PAYROLL

Labor Distribution

Training

Year End

BANK ACCOUNTS AND ESCHEAT

Separate Entities - Accounting