Meeting and Conference Travel
Attending a Conference
Brown University's travel policies apply to conference travel.
If the conference is local and no travel expenses are anticipated or incurred, submit a check request for either payment to the conference or, if payment was made personally, for reimbursement.
If conference attendance requires travel, report the conference fee under 'other expenses' on the Travel Expense Report. If it is necessary for Brown to pay for the conference registration in advance, complete a Travel Advance Request for the fee and attach the conference registration form to the request. The Accounts Payable Office will pay the registration and establish an advance in the traveler's name. When reporting travel expenses, make sure to enter both the conference fee and the advance on the Travel Expense Report.
Hosting a Conference
Contact Conference Services for assistance with local conferences. Contact the Purchasing Department for assistance with conferences outside of the local area.