Travel Agencies and Programs
PREFERRED TRAVEL AGENCY
Effective February 1, 2005, Brown University's preferred travel agency is Garber Travel. Garber Travel is committed to working with Brown University departments to provide quality service and the lowest available costs within the framework of Brown's Travel policy. Any issues related to Garber Travel's service should be brought to the attention of the Director of University Disbursement (863-7579).
Garber Travel services include:
- Airfare, hotel, auto, and train booking
- Brown customized on-line booking tool and agent assisted travel booking
- Domestic and International travel
- Team Travel and Group Travel
- Conference Travel and Planning (for Brown sponsored conferences)
- Travel Program Management and Assistance with Vendor Negotiations
- Access to Garber discount rates and Brown negotiated discounts through their agents and on-line booking tool
Benefits to Brown Travelers and Travel Coordinators:
- One location for all travel and conference planning needs
- Reasonable agency fees ($10 on-line booking, $35 agent assisted fares)
- Low cost fares - Garber on-line and agent booking systems search all fares including web fares, Garber reduced rates, and Brown negotiated discounts
- Traveler profiles can be completed to ensure traveler preferences are considered for all on-line and agent assisted booking
- Access to 24-hour emergency service ($15 fee per call after business hours)
- Garber Travel is a certified Woman Owned Business
- Consolidating travel expenditures with one agent allows accurate summary travel data for vendor negotiations and ultimately cost savings for Brown
Garber Travel Fees
$35 Ticketed reservations through Providence Branch office including air, car and hotel (or rail)
$10 Ticketed reservations through ResX including air, car and hotel
$10 Hotel or car only reservations
$15 Per call for after hours service
Please note: Garber Travel does not charge additional fees to issue paper or international tickets or for the act of voiding or refunding tickets.
Discounts Available Through Garber Travel
Air Travel: Car Rental: |
Chauffeured Transportation: |
For Agent Assistance - Garber's Providence Office contact(401) 562-1800 or 1-800-346-1938
CORPORATE CARD PROGRAM
Use of the American Express Corporate Card facilitates the management of Brown’s travel expenditures. The Corporate Card is the primary payment vehicle for all travel expenses incurred by Brown travelers. The Corporate Card program provides travelers with a wide variety of travel benefits and allows the University to capture travel data that improves management reporting and vendor negotiations.
For detailed information about the American Express corporate card program and benefits click below.
American Express Corporate Card Program Information
INTERNATIONAL SOS
International SOS provides worldwide travel assistance for all faculty, staff and students who travel abroad for research, for a University approved program, or through our study abroad programs. The services provided by International SOS range from telephone advice and referrals to full-scale evacuation by private air ambulance. The SOS network of multilingual specialists operates 24 hours a day, 365 days a year from SOS Alarm Centers around the world.
You can access up-to-date reports on more than 170 countries worldwide on health issues, medical care and vaccination requirements via the International SOS website—your home page for travel health and safety information.
It is important to understand that, although International SOS will offer you travel, medical and security advice and services, as well as on-line access to information which many insurance companies do not offer, International SOS is NOT health insurance. Requests for reimbursement for medical care received while abroad should be submitted to your health insurance provider.
For students studying abroad, your first contact should always be with your sponsoring program. If you are traveling, and/or in a situation where you are not able to reach your contact for your sponsoring program, you should contact the Brown University Public Safety Office at 401-863-3322 or International SOS who will work to meet your needs immediately and will contact the University’s on-call staff in the United States while coordinating services with Brown University.
Please be aware that some of International SOS’s services carry additional charges. Should you request a service which has an additional charge, International SOS will inform you in advance and will require a credit card number in order to activate the service. If, in the event of an emergency, Brown University provides the financial guarantee to International SOS on your behalf, the University will bill you for this charge upon receipt of the actual amount by ISOS. Please know that such charges may not be billed until after you return from the trip abroad.
Should you have any questions about the coverage, please contact me at 401-863-9481 or visit the International SOS web site.
Important Federal Regulations for International Travel:
Anyone traveling to an embargoed country may be subject to Office of Foreign Assets Control (OFAC) regulations. These Regulations affect nearly all transactions with those countries without regard to content or purpose. For a complete list of embargoed countries and prohibited transactions see:
The International SOS website Country Guides section entitled "Embassies and Consulates" also provides information regarding entry and departure requirements as well as prohibited imports and exports.