Tips and Resources (A-Z)
Need additional assistance? Feel free to stop by the Event Service Office Hours on Tuesdays from 12-1 PM in Faunce 228 (hours in effect for the spring 2009 semester) to consult professionals from Brown's major event service offices.
A-E
- Academic Calendar
- Accommodations for Speakers and Other Guests
- After the Event
- Alcohol Service
- At the Event (Management Tips)
- Audience, Know Your
- Audio-Visual (contact Media Services)
- Book Signing Services (contact the Brown Bookstore)
- Brown First (Dining), including a list of qualified vendors
- Brown First (Graphics/Printing)
- Brown First (as it relates to student groups)
- Budget Worksheet (also see Identify Your Resources)
- Bus and Shuttle Rental - please consult the Student Activities Office listing or consider existing transportation options.
- Bus Trips [PDF]
- Business Meals and Hospitality Policy (primarily for departments; student groups should consult with the Student Activities Office for applicability)
- Calendar: academic, events, and of religious observances.
- Camping Overnight on Campus [PDF]
- Cash Handling (for student groups)
- Catering
- Certificates of Insurance, Request for (generally for University-sponsored events held off-campus)
- City Licenses
- Credit Card Sales (Conference Services offers a conference registration service for departments, and Brown Student Agencies offers credit card sales options for student groups).
- Community and Neighbor Considerations
- Conference Planning
- Conference Services Office
- Cosponsorship (see Identify Your Resources)
- Custodians (please contact Facilities Event Support)
- Date and Time Considerations
- Decorations and Sets
- Dignitary Notification Form (to be completed whenever a VIP is invited to campus)
- Dining
- Disability-Related Considerations
- DPS details (Department of Public Safety)
- EMS staffing (Emergency Medical Services)
- Event Calendar, University
- Event Registration, Review, and Approval
F-M
- Facilities Event Support services
- Faculty Club
- Field Trips
- Films, Filming on Campus, and Movies
- Fire Safety at Events program [PDF], including a list of event venue capacities starting page 11.
- Fire Safety Checklist [PDF], to be completed at events of 50 or more
- Food Allergies [PDF]
- Food Safety [PDF]
- Food Service
- Funerals, Weddings, and Other Life Events
- Games of Chance and Raffles
- Getting Started
- Gigboard
- Graphic Services
- Green Spaces
- Haffenreffer Outing Reservation
- Inn at Brown University (see Accommodations for additional options)
- Insurance Requirements (for vendors, non-University business events, etc.)
- Intervention Techniques [PDF] (for difficult or intoxicated individuals)
- Late Night Fund (funding for Friday and Saturday night events sponsored by student groups)
- Lecture Planning Tips
- Liability Release and Waiver Forms
- Licenses (City of Providence)
- Mailbox Stuffing
- Media Coverage and Relations
- Media Services (audio-visual)
- Movies and Films (including Filming on Campus)
N-R
- Non-University Business Events
- Outdoor Events
- Parking at Brown
- Performance Planning Tips
- Performing Groups on Campus: check the Music Department's Gigboard and the Art and Performance Groups listing on myGroups (select "Browse Organization Tree" and then select the plus sign in front of Art and Performance Groups" for a full listing).
- Political Activities, Guidelines for
- Post-Event Considerations
- Press (managing media attention)
- Private Events (i.e. non-University business)
- PromoScreens
- Promoting Your Event
- Protest and Demonstration Guidelines
- Publicity
- Public Safety details
- Raffles and Games of Chance
- Registering your event (see Event Registration, Review, and Approval)
- Religious Observances, Calendar of
- Room Reservations
S-Z
- Scheduling Office, University
- Set Construction
- Set-up (tables, chairs, etc.) - please contact Facilities Event Support
- Smoking (policy applies to all individuals when on campus, not just to employees)
- Social Function registration (see Event Registration, Review, and Approval)
- Space Reservations
- Staffing and Volunteers (see Identify Your Resources)
- Student Activities Office
- Tableslips
- Time and Date Considerations
- Vendors, List of (provided by the SAO primarily for student organizations)
- Vendors, Insurance Requirements for
- VIP appearance (complete a Dignitary Notification Form)
- Weddings, Funerals, and Other Life Events