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After Your Event

Congratulations! You've made it.

Don't forget to finalize and submit your Fire Safety checklist (if you anticipated more than 50 guests).

Clean-Up and Damage

It is important to consider how the clean-up of your event will be done in advance. In most cases, if food will be served, you will be required to hire a custodian through Facilities Event Support. In other cases, you may be able to do it yourself, but be sure you have adequate volunteers on hand.

Keep in mind that any damage to the facility, particularly if an individual cannot be identified, will likely be your responsibility.

Evaluation

As most event planners know, the event doesn’t end when the last guest leaves. Post-event analysis is a key step to better understanding if you met your goals and how you might improve the event for the future.

If you know the event will be held again, organize a binder with all the relevant information, including estimates and a planning timeline that worked well.

In evaluating your event, consider the following:

  1. Review your initial event goals. Were they met? Did you meet your fundraising goal, attendance goal, target the correct audience, etc.?
  2. Was your key message, theme or purpose clearly communicated to your audience?
  3. From a logistical standpoint, mentally walk through the event from start to finish. What worked? What didn’t work? Why? Could it have been done differently?
  4. Did your vendors provide the agreed upon services? Are there any services that they could have performed better? Were prior issues resolved before the event?
  5. Get feedback from the vendors as to what worked and didn’t work from their perspective so that changes might be incorporated the next time.
  6. Ask your attendees for their feedback on what was effective and what can be improved for future events by your organization.
  7. Follow-up with whomever provided you funds and resources. Send thank you e-mails to offices and individuals that helped make the event possible. Let those who financially supported your event know how it went. Please keep in mind that some funding sources, like the Late Night Fund, expect post-event feedback.