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Event Registration, Review, and Approval

Depending on the size and nature of the event, approval and review may be required. The following should help you determine if your event requires registration, review, or approval:

  • Any event where more than 50 guests are anticipated must complete a Fire Safety checklist.
  • Any event where more than 100 people are expected OR where money will be collected must be reviewed by the Department of Public Safety. For student groups, this is done through Event Registration.
  • Student organization events where 100 or more attendees are expected OR where alcohol will be served must register with the Student Activities Office.
  • Sponsorship of non-Brown organizations or the organization of a non-Brown event on Brown's campus must be reviewed by Conference Services.
  • Any event of 300 or more may need a Fire Marshal. For student groups, this is reviewed during registration. Departments must contact the Fire Safety Office.
  • Any indoor (or under a tent) event of 1000 or more requires trained crowd managers and the presence of a Fire Marshal. For student groups, this is reviewed during registration. Departments must contact the Fire Safety Office.
  • Dignitaries will be invited or are likely to attend your event.
  • City Licenses may be required, especially if alcohol will be served and if entertainment will be provided outdoors OR at an event open to the general public. For student organizations, the Student Activities Office will notify you if a license is required when you register your event.