• Home
• Getting Started
• Reserving Space
• Planning Considerations
• Managing Safety, Risk, and Your Event
• At the Event
• Fire Safety
• Disability-Related Considerations
• Decorations and Sets
• Emergency Medical Services
• Event Support Services
• Event Registration, Review and Approval
• Promoting Your Event
• After Your Event

Managing Safety, Risk, and Your Event

This section outlines rules and regulations associated with running your event and minimizing risk/maximizing safety throughout the planning process.

Additional Safety and Risk Considerations

SMOKING

Smoking is not permitted in any University building or within 35 feet of an entrance to a University building. Please reference Human Resources Policy and Residential Life Policy for more information.

Contract Review

Student organizations must process their contracts through the Student Activities Office. Departments should contact the General Counsel's Office for assistance. Please keep in mind that only those with appropriate signature authority may sign contracts on behalf of the University; if you aren't sure you have such authority, please consult the General Counsel's Office.

Liability waivers

Depending on the nature of your activity, you may want (or need) participants to submit waiver forms. Student organizations should contract the Student Activities Office. Departments should contact the General Counsel's Office for assistance.

Insurance and risk

The Office of Insurance and Risk can assist you in a variety of ways, including:

• Determing insurance requirements for your event.
• Certificates of Insurance: if you are planning on off-campus event or contracting with various vendors, you may need to provide proof of insurance.
• Vendor insurance requirements
• Insurance for non-University events held on University property [REQUIRED]
• Driver Safety