• Home
• Getting Started
• Reserving Space
• Planning Considerations
• Managing Safety, Risk, and Your Event
• Event Support Services
• Facilities Event Support
• Food
  • Catering
  • Faculty Club
  • Blue Room Cafe
  • Ivy Room
• Media Services
• Public Safety
• Environmental Health and Safety
• Disability Support Services
• Graphic Services
• Transportation and Parking
• Event Registration, Review and Approval
• Promoting Your Event
• After Your Event

Event Support Services

Brown offers many support services to help you make your event successful.

In addition, the Student Activities Office is available to advise and assist student groups and the Conference Services Office is available to advise and assist departments and non-Brown organizations.

Additional Services

Gigboard

Looking for a band or musical talent to play at your event? Check out the Gigboard, maintained by the Department of Music.

Contract Review

Student organizations must process their contracts through the Student Activities Office. Departments should contact the General Counsel's Office for assistance. Please keep in mind that only those with appropriate signature authority may sign contracts on behalf of the University; if you aren't sure you have such authority, please consult the General Counsel's Office.

Guest and speaker accommodations

The Saunder's Inn at Brown is available. In addition, distinguished guests and dignitaries may be able to stay at Gardner House; student groups interested in potentially using Gardner House should coordinate their request with a co-sponsoring academic department, the Student Activities Office or Center (such as the Sarah Doyle Women's Center or Third World Center). Please note that Gardner House will be closed for renovation from June 1, 2007 through January 31, 2008.

Book Signing

The Brown Bookstore can assist you in arranging and organizing a book signing at your event.

Liability waivers

Depending on the nature of your activity, you may want (or need) participants to submit waiver forms. Student organizations should contract the Student Activities Office. Departments should contact the General Counsel's Office for assistance.

Insurance and risk

The Office of Insurance and Risk can assist you in a variety of ways, including:

• Determing insurance requirements for your event.
• Certificates of Insurance: if you are planning on off-campus event or contracting with various vendors, you may need to provide proof of insurance.
• Vendor insurance requirements
• Insurance for non-University events held on University property [REQUIRED]
• Driver Safety