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Reserving Space

The majority of event spaces are scheduled by the University Scheduling Office. Other offices are responsible for scheduling other spaces at Brown. Please review the listing of on-campus spaces and who schedules them for more information.

Capacities of commonly used space are provided starting on page 11 of the Fire Safety for Events Program [PDF] .

Please keep the following in mind:

  • Reserving the room only gets you the room. The next step is to contact the appropriate event services.
  • Having potential dates and times in mind when you look for space is very helpful, but do not solidify a date until you are sure that space is available!
  • Instead of asking for a specific space, please ask for assistance in finding a space that meets your needs -- many popular rooms are tied up by small events that could easily be accommodated in other spaces.
  • Cancel your reservation! Space is limited, so please free up space when you no longer need it.
  • Be sure you know what the standard set-up is. If you stop by to look at the room, don't assume the set-up you see is the one that is always there.
  • Be respectful. If your organization hosts an event and the room is damaged, you are accountable for the damage.
  • If you are having an outdoor event, you'll need to identify a rain location or a rain date.