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Emergency Grant Program

Program:

Upon request, Brown may provide financial assistance to an employee through an emergency grant fund designed to help individual University employees recover financially from loss due to natural emergencies, accidents, catastrophes, deaths or illnesses which are no fault of the employee.

General Information:

  • Employees eligible for full time benefits may apply for an emergency grant after completing 12 consecutive months of employment.
  • Due to limited funds, priority will be given to employees who have not received Emergency Grant funds previously.
  • Maximum grant of $5,000.
  • The grant is to cover financial losses due to circumstances, which are no fault of the employee such as natural emergencies, accidents, catastrophes, deaths or illness. The grant is not to help employees out of financial trouble due to poor financial management.
  • An application including required financial information must be submitted to the Director of Student Financial Services.
  • A committee will be responsible for approval of applications. There is no recourse of appeal to the committee's decision.There is no guarantee of approval and grants are limited to funds allocated for this program.
  • Grants are considered taxable income and tax withholding is required. The amount granted will be increased to cover the taxes withheld.
  • The total amount will be included as income on the grant recipient's W-2 but the tax impact to the employee will be $0.

Questions regarding any aspect of this policy or the application process should be directed to the Director of Student Financial Services at (401) 863-3296.

Application Procedures:

In order to apply for an Emergency Grant the following must be submitted:

  1. Completed Emergency Grant Fund application form [MS Word]  [Acrobat PDF]

  2. Documentation verifying your total monthly income. Include copies of the most recent pay stubs for you and your spouse or domestic partner (if applicable).

  3. Copies of your most recent tax return including applicable schedules.

  4. Copies of receipts for monthly expenses.

  5. Any additional documentation to support your request or explanation.

Your request will not be reviewed until all documentation is submitted. Therefore, you should hold all documentation until the entire package can be submitted in its entirety. All information should be forwarded in a sealed envelope marked CONFIDENTIAL to the attention of the Director of Student Financial Services, Campus Box 1849. Your application package will be forwarded to the approval committee for decision. All information will be held in strict confidence.

For Human Resources Policy, please see: Policy# 30.014 Emergency Grant Fund Policy
Emergency Grant Application Form [MS Word]  [Acrobat PDF]