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Employee data

Name Change

IMPORTANT: Federal guidelines require that an employee’s name on their pay check appears as it is written on the employee’s Social Security Card.



Faculty, Staff and Limited Duration Payroll Employees


Employee Actions

Name Change

  1. Apply for an updated social security card (www.ssa.gov)
    (It takes about 2 – 4 weeks to obtain your new card)
  2. Bring your new SS card to Human Resources to update your employee record and pay check. (Brown Office Building, 3rd floor)

Name Spelling Correction

  1. Ask your Department Coordinator to submit a Personnel Action Form (PAF) to Human Resources

After Human Resources has updated name change in the system the employee must still:

  1. Visit the Brown Card Office for a new ID Card
  2. Bring new ID Card to CIS Customer Service in the CIT building, 1st floor, to update e-mail address
  3. Contact TIAA/CREF and /or Fidelity directly for instructions on name change procedures.  TIAA/CREF 1-800-842-2776  Fidelity 1-866-630-8635
  4. Notify your Department Computer Coordinator of the name change so they can update department Web site with new name

Brown Actions

  1. Health/Dental insurance carrier(s) are notified- carrier will send new card
  2. Payroll office is notified, printed name on employee's pay check is updated
  3. Brown University online Web directory is updated


Active Graduate or Undergraduate Students

Student Actions

  1. Notify the Registrar’s Office
  2. Provide Human Resources with a copy of your new social security card
  3. Visit the Brown Card Office if you want a new ID Card
  4. Bring new ID Card to CIS Customer Service in the CIT building, 1st floor, to update e-mail address