Managing Resources
Changing Job Titles
Changes in job titles can be accomplished through either a title change request or through the job audit process.
Title Change Requests
When a title change is proposed by the department separately from the job audit process, a memorandum should be prepared by the immediate supervisor of the position for which the change is being requested. The memo should explain the justification for the request and must be submitted to and approved by the appropriate department head, senior officer and the Compensation Manager.
When a title change request is minor and is not intended to make the title reflective of additional duties, only a memorandum is required. If the duties in the current job description do not support the title change, a job description (or an addendum to the existing job description) and a memorandum are required.
If the title is formally approved, a Personnel Action Form (PAF) updating the title should be submitted to Human Resources Records & Processing section.
Changes Through the Job Audit Process
When a title change is proposed through the job audit process, it is presented to the senior officer on the Job Audit Recommendation form. If approved, the Human Resources Department processes all of the necessary paperwork to implement the title change.