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Insurance Requirements for Use of Facilities for Events

General Liability Insurance: Brown requires general liability insurance for non-university events held in our facilities for meetings, conferences, sports camps/clinics, weddings or other special functions or events. This requirement can be satisfied by providing a certificate of insurance or by purchasing a general liability insurance policy.

Insurance may also be required for University events:

  • Held at Brown and are co-sponsored with another organization
  • Bring vendors or performers to campus

If you are providing your own general liability insurance:

The acceptable form of this documentation is a certificate of insurance showing evidence of general liability insurance to cover the event and use of University facilities. The certificate of insurance must provide a minimum of $1 million in coverage limits and include Brown University as the certificate holder and as an additional named insured for the event and use of facilities.

The certificate of insurance should be sent, two weeks prior to the event, to:

Brown University
Office of Insurance & Risk
Box 1848
Providence, RI 02912

For any event where liquor is served by someone other than Brown University Dining Services, a certificate of insurance showing evidence of liquor liability coverage must also be provided.

If you need to purchase general liability insurance:

Brown is enrolled in the URMIA (University Risk Management Insurance Association) TULIP Program (Tenant and User Liability Insurance Policy.) You have the option of obtaining a quote from this plan, or securing a policy independently.

Click on the link above to see a sample application for the TULIP Program.

TULIP was designed to provide low cost general liability insurance to users of University facilities through an on-line purchasing process.

Information about TULIP and its rates is available by visiting http://www.urmia.org/tulip.cfm.

Click on the link above to see a sample application for the summer camps program insurance.

Also available through TULIP is summer camps program insurance. (For example, a University coach runs their own camp program over the summer at Brown's facility, and needs insurance.)

Information about the summer camps programs insurance and its rates is available by visiting http://www.urmia.org/summercamps.cfm.

To apply for a policy, please visit http://urmia.bene-marc.com.

  • Every user that wants to access the website will need to register their email address and create a password prior to logging into the system.
  • Once registered, you will need to provide Brown's passcode to complete an application to purchase a policy and pay with a credit card.

    • PASSCODE: 31051848

  • If your department will be paying for the policy, please contact the Insurance Office at 863-9481 for a passcode that will allow billing.

For questions regarding TULIP or problems with its website, please contact Sharon Mastbrook at smastbrook@bene-marc.com or call her at 817-738-6899, ext. 20 or 800-247-1734.

Note: The requirement listed above is not intended for University sponsored (hosted) activities. However, events that are co-sponsored or that present an unusual or high risk are special circumstances and need to be coordinated with the Office of Insurance & Risk - 401-863-9481.

For additional information regarding planning an event at Brown, please visit the Event Planning Website.