Area |
Process |
Research Administration |
Prepare proposals (including working with faculty to develop budgets, obtain approvals and submit proposals) |
| Prepare awards (including recording final budgets, obtaining approvals and setting up accounts) |
| Negotiate and complete contract research agreements |
| Grant reporting (includes tracking and submitting reports required by sponsors prior to and at time of grant close-out) |
| Facilitate effort reporting (includes time spent facilitating and tracking the completion of effort reports by faculty) |
Purchasing and Payables |
Purchase goods and services (includes time spent identifying suppliers, researching prices, obtaining a purchase order and placing an order) |
| Complete independent contractor/consultant agreements |
| Negotiate and complete procurement related contracts |
| Approve purchase order related invoices for payment |
| Process non-purchase order related payments (e.g., honoraria) |
| Procure goods and services from internal suppliers (e.g., graphics, audio-visual) |
| Review and process travel expense reimbursement requests |
Area |
Process |
Human Resources |
Process personnel actions (including completing turn-around documents and tracking that requested updates have been made). |
| Prepare and approve time sheets (including reconciling payroll) |
| Managing labor distribution |
| Managing positions/job audits (including requesting and processing changes to salary, position title and job descriptions. |
| Hiring full and part-time staff |
| Support full and part-time faculty hiring |
Budget Management |
Developing annual budgets |
| Tracking expenditures, encumbrances and remaining budget available |
| Reconciling account statements |
| Prepare financial analysis and reports |
Student Services |
Plan course schedule (includes maintaining course description, assigning rooms, planning course sections and maintaining course information in Banner) |
| Process graduate student applications |
| Field student inquiries regarding courses, students accounts and financial aid |
| Degree audit – includes certification of eligibility to graduate |
Facilities Management |
Assign space to individuals, centers or departments |
| Request maintenance |
| Plan and monitor renovations |
Plan Travel, Meetings and Events |
Research and schedule travel |
| Schedule meetings with on-campus participants |
| Arrange events and meetings (including booking space, ordering food and arranging for audio visual, media and IT support |
