A full description of each scheme is given below in the following sections.
Class by Cutter number alone, usually with a letter at the end to distinguish between titles; example: P09745n. Where exactly the same work is already in the collection, but in a different medium, assign the same Cutter number but vary the letter combination at the end; example: P09745n (cassette version); P09745na (CD version).
Class with two-letter prefix FH; example: FH368.
A. Book, score, or serial volume is present. Class by the call number for the book, etc., as if no non-book material were present; example: 1-SIZE 1976 M681 W33w 1994. Assign the same call number to the non-book material, including an oversize designator where applicable.
B. No book, score or serial volume is present. Class by the scheme for the most significant component (cassette, microfilm, etc.); example (made-up): MA1846c, for a cassette forming part of a multimedia combination.
Catalog and classify a work in a single category for an appropriate non-book location, using the Josiah code and location stamp. Cf. List of codes and stamps in the latest edition of the Josiah Branch Codes list.
Note all boxes and other containers, since they will be retained.
Make local notes for individually numbered copies issued in limited editions. Also make notes for all signed copies, whether "limited" or not. Make local added entries for all names mentioned in such a note, except the names of recipients of signed copies. The name of a donee should only be recorded if the person has been identified, at least tentatively. Such a person may be well-known, or may have a connection with Brown University or Rhode Island, or some other claim to at least local fame or recognition. Also do not spend a lot of time trying to identify obscure signers; use the information that you have, and in many cases leave it at that. Other local entries may occasionally include a Harris local subject heading; consult the latest edition of Harris Collection Subject Entries.
When cataloging a single category of non-book material, such as a cassette or a videorecording, use a special kind of call number not found anywhere else in Harris. Use a call number based on a combination of letters and numbers-not unusual in Harris. This call number sequence covers all categories of non-book material currently being collected except microforms (and at present digital materials.) However, unlike most previously existing classes, there is no subcollection designator that can be used as the top line(s) of a number (such as Music; 1951; Songster Coll). In its place, use the location stamp for each class of media, situated at the end of the call number: for example, HAY HARRIS SOUNDREC; HAY HARRIS M-PICT; HAY HARRIS COM-FILE; and so on.
Assign a Cutter number in the first line of a call number. To construct such a number, begin by using the first two letters of an author's name, or the first two letters of a title where no author is present. To supply or at least suggest numbers to follow the letters, use the 3-figure tables of Cutter-Sanborn author-marks listed in C.A. Cutter's Alfabetic Order Table, and/or the LC Cutter Table given in section G60 of the LC Subject Cataloging Manual: Shelflisting. When arranging a file, or fitting a number in a sequence, treat the numbers as decimals. At the end of a line, add a small letter or letters to distinguish between titles of works.
Example:
PO9745n HAY HARRIS CASSETTE
Powell, Robert. Narrative poems / read by Robert Powell
In Cutter's 3-figure table, build a call number using the second letter in a name or title. First include the initial P and the letter o capitalized from Powell. We now have the first group of letters, PO. Then work from the O to build the next part of the number. Consulting the Cutter-Sanborn tables, OW translates into 97. We could stop there with the number portion if it fitted into the sequence; however this is rather short for what may develop into an extensive collection of non-book materials. So continue the number by using the LC Cutter table under initial consonant W in G60 (see instructions above; find the result, WEL, where the EL translates into 45. The main call number is now ready: PO9745. Complete the number by adding the small n from Narrative: PO9745n. Alternatively in this case, simply derive two digits such as 4 and 5 from fitting in between the class numbers on each side in the shelflist. Note that the LC Cutter table is quite different from the Cutter-Sanborn tables.
Example:
PO9747w HAY HARRIS VIDEO
The Power of the word
This work could also be Cuttered for the narrator, Bill Moyers; see note below. In this case, a possible number could.be MO9854p. So again using the Cutter-Sanborn table, interpolate OY between OX (98) and OZ (99), giving the alternative component 985; if desired, derive the 4 from the LC Cutter table, or from simply fitting a number in between the class numbers on each side (see also previous example.)
Example:
NI1665f HAY HARRIS COM-FILE
Nichol, B.P. First screening
In Cutter's 3-figure table, N is ignored; ICH becomes 16; the rest is from the LC Cutter table and the title.
Note that the concept of "author" is interpreted broadly for purposes of Cuttering in Harris. Any person associated prominently with a work, such as an editor, compiler, translator, performer, narrator or producer may be regarded as an author.
A second line may need to be added for date of publication or distribution. For instructions and more examples see document on The Harris Music Classes. Volume numbers and other distinguishing features may also be added on occasion.
Example:
AR6243h
1970
A different kind of second line may be needed in the rare case where one has either a biographical, critical, or bibliographical work about a person for whom it is being classed. The first line represents the subject of the work; it is Cuttered in the usual way, but without the addition of a small letter. The second line is Cuttered for the author of the work. A small letter is inserted at the beginning of the line. It will be an x if the work is primarily a biography, a y if primarily a work of criticism, or a z if primarily bibliography. This second-line Cutter need not exceed three digits; however it may be followed by a small letter to distinguish titles by the same author, although this should rarely be necessary.
Examples:
PO7714
xSC52
PO7714
xSC52w
Two books by the same author, both biographical in content
Example:
ST636
yBA14g
A critical work
Example:
ME736
zDE46 [or DE46t]
A bibliography
Note also:
(1) Give the small letter l (as in "for light)") as capital L in Cuttering, in order to avoid confusion with the number 1.
(2) Indicate a translation by adding a capital letter at the end of the Cutter line (such as E for English, F for French, etc.). Do not add an imprint date to the call number, as is done in the Harris Dated classes.
Example:
PA4723cE
This is an English translation of a work represented by the combination PA4723c, which may or may not be in the collection. Use the c when it looks as it is derived from the title of the work in the original language. However, if it is not known which language is the original, do not add the small letter: set up the call number as PA4723.
Example:
MI569hpF [which means?]
Class microfilms using a two-letter prefix FH. This is not part of the Harris classification, but once constituted the Harris component of an old general library class F... for all microfilms. With one exception, the letters are followed by a number, which is in fact an accession number. When adding a new title, continue the numerical sequence. Avoid the use of decimals unless there is a good reason to use them.
Example:
FH368.1
This is the first available number in a sequence of records.
The one exception to classing microfilms in this way is the American Poetry 1601-1900 Collection, which is classed at FH B6. This class is used in connection with funded microfilming projects such as Title II-C.
Where two or more categories of non-book material are being cataloged, and at least two item records are needed, class all material by the call number for the book, score, or serial volume if any of these categories are present. Consult the appropriate table in the Harris Classification.
Example:
1-SIZE 1976 M681 W33w 1994 HAY HARRIS
Mitchell, Waddie. Waddie's whole load
Consists of two categories: a book and a cassette. Class for the book. Give the cassette the same call number (including any oversize designation); add CASSETTE to the location stamp so that it reads: HAY HARRIS CASSETTE. For other similar examples, see the multimedia section of Harris Non-book Material in this document.
In the fairly unlikely event that two or more categories of non-book material are to be cataloged with no monographic component, class the work in the same way as for a single category; the location stamp will vary according to the category
Example:
MA1846c HAY HARRIS CASSETTE
McNeil, Keith. Colonial & Revolution songs
Actually issued as two sound cassettes in a box. If for some reason this work had been accompanied by a computer file, for instance, it would have received the same call number but a different location stamp: HAY HARRIS COM-FILE.
For more detailed instructions on what information is included in the item record, see Marking section under Multimedia below, especially the examples at the end.
Mark Harris non-book items using pencil wherever possible, for purposes of preservation. It is however important for the call number to be both present and legible! Whenever it is not possible to write the call number on the item, or one is unsure where the call number should be written, give the non-book item to the appropriate staff member for some sort of a tab to be made for inclusion with the item. This may well have to be done in the John Hay under present conditions (August 2002).
Write the call number on the label and on program notes where present, usually with a pencil. The location below the call number reads: HAY HARRIS SOUNDREC.
Example:
AL7914v
HAY
HARRIS
SOUNDREC
Write the call number on the cassette with a black "Sharpie" pen. Also write the call number on any program notes with a pencil. The location below the call number reads: HAY HARRIS CASSETTE.
Example:
MA1846c
HAY
HARRIS
CASSETTE
Write the call number on the CD with a "Sharpie" pen. However, if only a few copies of the CD are known to exist, request that a tab be made. Also write the call number on any program notes with a pencil. The location below the call number reads: HAY HARRIS CD.
Example:
SH5293L
HAY
HARRIS
CD
Write the call number on the label on both the outer and inner boxes with a pencil. If there should be no label in either location, request that a tab be made. Also write the call number on any accompanying material (program notes, etc.). The location below the call number reads: HAY HARRIS VIDEO.
Example:
BU46b
HAY
HARRIS
VIDEO
Write the call number on both disk label and program guide with a pencil. The location below the call number reads: HAY HARRIS COM-FILE.
Example:
NI166f
HAY
HARRIS
COM-FILE
Write the call number on the box label with a pencil. Also write the number on the reel itself, with a "Sharpie" pen, where possible. The location below the call number reads: HAY HARRIS MICROFLM.
Example:
FH368.1
HAY
HARRIS
MICROFLM
Instructions will be provided for other categories of non-book material as they are acquired for the Harris Collection.
The most common example of multimedia at the time of writing is a book or score accompanied by a cassette. Other combinations include a book and an LP, a CD, or a computer file.
Generally assume that the non-book material will be shelved separately; when in doubt, consult the Harris Curator. This is important since it determines the location stamp used on the item record(s) for the non-book item(s). When multimedia items are received in Harris, the Harris Curator will usually physically remove cassettes or other media from the books or scores. About the only exceptions may be single sound sheets or microfiches inserted in a pocket; these may stay with the book at the discretion of the Curator.
Make a separate item record for each category. If there is more than one volume, create two or more records so that each physical unit is accounted for. Fill in the appropriate Josiah location code on each item record. Note that the location code used at the item level is format specific. For example, where a non-rare book and a cassette are being cataloged together, assign the code har (regular size or oversize) or hsm (miniature) to the book component, and assign the code hhcas to the cassette. When working with a rare book, assign the code hra (rare) or hrasm (rare-small). Treat the cassette in the same way as for the example with the non-rare book; assign the same code hhcas. For examples, see Marking section below.
Note that there is no need to include a term such as "text," "cassette" or "CD" in the "volume" line or the "message" line of an item record. Complete the volume line only where two volumes or more have been published or are likely to be published. Fill in the message line only where the library needs to keep track of two or more parts present in a single volume. Examples include: a CD with two discs; a box containing four cassettes accompanied by text. The first volume example below represents the first volume of a typical mutivolume set, which could be a printed monograph, a score, a serial volume or a non-book item.
Examples:
MESSAGE -- "discs 1-2"
MESSAGE -- "cassettes 1-4 & text"
VOLUME -- "v.1"
Do not fill in the 599 field in the bibliographic record except where at least one of the categories was issued in more than one volume. Do not record the set of four cassettes and text issued in a single container in the 599 field.
The usual procedures apply when marking. For multimedia works which include a book or score component, assign a call number to the book or score with the appropriate "class" in the first line (e.g. 1976, pColl, Music, etc.). If no book or score element is present, derive the call number from the related document, Classification of Non-book Material in the Harris Collection. Such a call number is distinguished from other Harris call numbers by the use of a Cutter number in the top line.
For serials, the usual "class" is Serial Coll.
Write the call number in a book, score, or serial volume in the usual way, in the customary position. Precede it by any oversize designation, followed by volume number where applicable. A good "rule of thumb" here is: Where the "volume" line on an item record is blank, do not add a similar line to the call number. However, where the "volume" line is filled in, repeat the information in the call number line, omitting "v." but including any other abbreviation such as "pt." or "pts.", "no." or "nos." (following usual library practice.) Finally the appropriate location stamp is written in: HAY HARRIS (for most books and scores); HAY HARRIS SMALL; HAY HARRIS RARE; or HAY HARRIS RARE-SM.
Assign the same call number assigned to the book, score or serial to a cassette or other accompanying non-book material, followed by the appropriate location stamp: HAY HARRIS CASSETTE; HAY HARRIS CD; etc. Note that a term such as "cassette" or "CD" does not form part of the call number!
Examples:
1. Buckaroo : visions and voices of the American cowboy / edited by Hal Cannon and Thomas West
Multimedia: non-rare book, oversize, accompanied by CD.
Item record 1:
LOCATION: har
091: &36;f1-SIZE&36;aColl CA615b
CALL NUMBER IN BOOK:
1-SIZE
Coll
CA615b
HAY
HARRIS
Item record 2:
LOCATION: hhcd
091: &36;f1-SIZE&36;aColl CA615b
CALL NUMBER ON CD:
1-SIZE
Coll
CA615b
HAY
HARRIS
CD
2. Smith, Stuart. "--And points north".
Multimedia: non-rare score, triple oversize, accompanied by cassette.
Item record 1
LOCATION: har
091: &36;3-SIZE&36;aMusic SM6884a
CALL NUMBER IN BOOK:
3-SIZE
Music
SM6884a
HAY
HARRIS
Item record 2
LOCATION: hhcas
091: &36;3-SIZE&36;aMusic SM6884a
CALL NUMBER ON CASSETTE:
3-SIZE
Music
SM6884a
HAY
HARRIS
CASSETTE
3. Shepard, Sam. A lie of the mind : a play in three acts
Multimedia: rare book, double oversize, accompanied by CD.
Item record 1
LOCATION: hra
CALL NUMBER IN BOOK:
2-SIZE
p1951
S547
S26L
HAY
HARRIS
RARE
Item record 2
LOCATION: hhcd
CALL NUMBER ON CASSETTE:
2-SIZE
p1951
S547
S26L
HAY
HARRIS
CD
4. Rich, David M. A made-up example with more than one volume
Multimedia: non-rare book, twelve centimeters in height, issued in two volumes, accompanied by a computer disk.
Item record 1
LOCATION: hsm
091: Ref. RI16m
CALL NUMBER IN BOOK:
Ref.
RI16m
1
HAY
HARRIS
SMALL
Item record 2
LOCATION: hsm
091: Ref. RI16m
CALL NUMBER:
Ref.
I16m
2
HAY
HARRIS
SMALL
Item record 3
LOCATION: hhc
091: Ref. RI16m
CALL NUMBER ON COMPUTER DISK:
Ref.
RI16m
HAY
HARRIS
COM-FILE
| Brown University Library Cataloging Services | |
| Document created by: | David Rich |
| Last updated: | June 2002 (dmr/jk) |
| If you have questions, please contact: | Rock_Catalog@brown.edu |
