Abstract:   Procedure for reconciling fly records, creating and linking item records, and performing retrospective conversion for monographic record for serial analytics in Josiah. Jointly undertaken by Catalog Dept. and Serials Catalog Dept. staff.

Preparation-Serials Cataloging staff

Serials Cataloging staff will select titles to work on, identify serial record(s) on Josiah, set up checkin, series authority, and CRIARL Union List records, and photocopy the sheet shelftlist.

Item record-Catalog Dept. staff

Cat. Dept. staff will take a ssl, pull the series cards from the card catalog and fetch a truckload of books.

Search Josiah first by bar code. If a fly record is encountered, edit the item record:

02 ICODE 1: 0 [zero]
03 ICODE2: - [hyphen]
18 LOCATION: [rock, etc.]
23 IMESSAGE: [blank]
v [vol. designation from end of call no., formatted according to ssl]
n serial analytic
Delete call number
Overlay the bib portion of the fly record with the appropriate OCLC record

If the bar code search does not yield a record, search by call number (stem only). If a brief bib or jot record results, overlay the bib with the appropriate OCLC record.

If no Josiah record for the piece is found, export the appropriate OCLC record. Items should include:

v [vol. Designation from end of call no., formatted according to ssl]
n serial analytic
b barcode

Edit the bib record-Catalog Dept. staff

On the bib record, do not include the vol. designation (number, year, etc.) in the 090 field.
Make sure that the series tracing matches the series authority record. It is more important to try to be consistent across the entire run in the |v rather than to transcribe from the piece exactly.
Refer to the catalog cards for any information on added copies classed sep., special collections notes, etc.
Count each analytic title as a recon. recat.
Return the ssl photocopy to Serials Cataloging when finished with the entire title.

Reshelve books and get the next truckload-Catalog Dept. staff

Link analytic items to the serial-Serials Cataloging staff

Working from the ssl returned by Catalog Dept. staff, search Josiah by call number. For each analytic record, link the appropriate item to the serial bib.
On the serial bib, rearrange the items in the proper order.