Editing guidelines for Josiah Records: Books

EDITING GUIDELINES FOR JOSIAH RECORDS: BOOKS

These procedures are for use by all monographic catalogers excepts those cataloging items for Special Collections or the East Asia Collection

These procedures apply to copy cataloging, including enhancing and upgrading.

NOTE: All fields are accepted as on copy unless indicated below.

For fields listed below, check all tags, indicators and subfield codes for accuracy and correct if necessary. Do not modernize description to reflect current rules and rule interpretations, but follow current rules when adding descriptive information and access points.

FIXED FIELDS

Tag	Definition	Treatment
Arc Ctrl	Archival control	Ignore unless upgrading/enhancing record
Audience	Target audience	Ignore unless upgrading/enhancing record
Biog	Biography	Ignore unless upgrading/enhancing record
Bib Levl	Bibliographic level	Ignore unless upgrading/enhancing record
Cat form	Descriptive cataloging form	Ignore unless upgrading/enhancing record
Cat Srce	Cat. source code	Ignore
Conf Pub	Conference pub.	Correct if necessary. No conference=0. Conference=1
Content	Nature of contents	Ignore unless upgrading/enhancing record
Ctrl	Type of control	Ignore
Country	Country of publication	Correct if necessary. Use Cataloger's Desktop or LC MARC Country Codes
Date Ent	Date entered	Ignore
Dates	Dates	Correct either or both dates if necessary. See OCLC Bibliographic Formats and Standards
Dat Type	Type of date/pub. status	Correct if necessary. See OCLC Bibliographic Formats and Standards
Enc Levl	Encoding level	Ignore unless upgrading/enhancing record
Festsch	Festschrift	Copy cataloging: Ignore unless upgrading/enhancing record Upgrade/enhance: No festschrift=0. Festschrift=1
FormItem	Form of item	Use with microforms, photocopies and e-resources. Correct if present, add if not. See OCLC Bibliographic Formats and Standards
Govt Pub	Government publication	Correct if necessary. See OCLC Bibliographic Formats and Standards
Illustr	Illustrations	Ignore unless upgrading/enhancing record
Index	Index	Ignore unless upgrading/enhancing record
Language	Language code	Correct if necessary. Use MARC Code List for Languages
Lit Form	Literary form	Ignore unless upgrading/enhancing record
Modified	Modified record code	Ignore
Rec Stat	Record status	Ignore
Rec Type	Type of record	Dissertations coded "t"; all other coded "a"

VARIABLE FIELDS

Tag	Definition	Treatment
006	Fixed-length Data Elements--Additional Material Characteristics	Correct or add only when book is accompanied by non-book material which is substantial enough to be considered primary material (could be cataloged as a separate item). Follow the fixed field guidelines for the format appropriate to the accompanying material. See OCLC Bibliographic Formats and Standards
007	Physical Description Fixed Field	Correct or add 007 subfields "a" and "b" if necessary. Accept existing 007s but do not add 007s for other types of material. See OCLC Bibliographic Formats and Standards
010	LC Control Number	Do not change.
020	ISBN	Correct if present, add if not (even if multiple ISBNs are present)
041	Language code	Correct if present, add if not
050	LC Call number	Accept 050 except in the following cases: Classed together vs. classed separately call number for monographic series (Check BUL treatment) Choose literature number over PZ number for fiction Choose member full call number over LC minimal number Choose specific subject area number over bibliography number
055	Call Numbers/Class Numbers assigned in Canada	If no 090 present on copy, verify 055 class number and input as 090
060	NLM Call Number	Retain on copy
086	Government Documents Classification Number	Correct if present, add if not present
090	Locally assigned LC-type Call Number	Correct if necessary and index; add if not present See Classification Web
100-130	Main Entry: 100 Personal Name 110 Corporate Name 111 Meeting Name 130 Uniform Title	Do not change choice of main entry as long as all appropriate access points appear as main and added entries on record. Correct form, if necessary, including capitalization and punctuation. For CIP: If order of elements in 245 $c are changed to reflect piece in hand, correct choice of main entry, add 7XX fields as necessary, and recutter call number to reflect change in main entry
240	Uniform Title	Accept UTs as found on copy. Add UTs for translations and works simultaneously published under different titles, as appropriate.
245	Title statement	Correct and/or add titles, subtitles, and statements of responsibility as necessary. Add the GMD for electronic resources and microforms.
246	Varying form of title	Correct if present, add if needed. Do not convert existing 740s to 246s.
250	Edition Statement	Correct if necessary. Add if needed.
260	Publication, Distribution, Etc.	Do not correct bracket usage. Place ($a): Ignore absence or presence of larger body qualifier for place. Name ($b): Accept form of publisher(s) as on record. Add additional publishers if necessary. Do not add distributor if missing on record. Date ($c): Correct if present, add if not.
300	Physical Description	Extent of item ($a): Don't add preliminary paging if missing. Check last page to be sure you have same edition. Accept pagination in most cases, e.g., if there are 348 p. in book, but numbering only goes to 346 and copy says 348, accept. Ignore plate pagination or lack thereof. Don't add any spaces before v. on open entries. Illustrations ($b): If on copy: accept as described. If book as easily ascertainable illustrations not indicated on copy, add. Dimensions ($c): If book and size notation look compatible, accept. Add if missing. Discrepancies more than 3 cm. may indicate variant ed., consult Bibliographic Formats and Standards, Section 4, When to input a new record, to determine whether copy can be used. Accompanying material ($e): Add for accompanying computer disks, CD-ROMs, sound recordings, videos, etc. <
4XX	Series Statement/Added Entry	400, 410, and 411 are not valid under AACR2. Change to 440 or 490 1/8XX Add or correct as necessary but do not change 490 1 for style. 440s: if the authority file form of title matches the book and copy but the volume designation does not, edit the volume designation to match the authority file form.
490	Series Statement	Correct if present, add if not.
500	Notes	Unless specified in the following 5XX fields, accept order and wording of notes as on record, unless inaccurate or misleading. For AACR2 records, if source not given for quoted notes, don't add. Delete other libraries' copy specific notes.
501	With Note	Add or correct if necessary, only when two or more works issued independently have been subsequently placed together under one cover.
502	Dissertation Note	Add if necessary
504	Bibliography/Discography Note	Accept as is. Don't add bibliography or index notes if missing from record except for Enhance, upgrade and CIP records.
505	Formatted Contents Note	Accept as on record, with the following exceptions: Correct typos and add contents for multi-volume sets based on volumes in hand. When adding additional contents, follow existing subfield coding.
530	Additional Physical Form Available Note	Add if additional electronic formats are accessible at Brown. Also add 776 and 856 field if appropriate.
533	Photoreproduction Note	Correct if present. If existing copy is tagged 500, replace with correct 533 tag and subfield coding.
534	Original Version Note	Accept as is
538	System Details Note	Add if missing for accompanying computer files, when information is readily available from the piece in hand.
546	Language Note	Add or correct as necessary. Accept as is if copy is tagged 500.
590	Local Note	Add when necessary based on local procedures.
600-651	Subject Added Entries: 600 Personal Name 610 Corporate Name 611 Meeting Name 630 Uniform Title 650 Topical Term 651 Geographic Name	Accept order of 6XX as on copy. Ignore absence or presence of final period. Delete $e, $u and $r if present. All headings with 2nd indicator 0 (zero, LC) or 4 (local): correct if present, add if needed. All headings with 2nd indicator ( (MeSH): accept All headings with 2nd indicator 1, 3, 5, 6, 7, 8: Delete
653	Index Term--Uncontrolled	Accept 653s as found on copy
655	Index Term--Genre/Form	Accept 655s as found on LC copy according to local procedures for selected special collections; delete for non-special collections.
700-730	Added Entries: 700 Personal Name	Correct if present, add if needed. Ignore absence or presence of final period. Accept order of added entries as on copy. Delete $e, $u, and $4 if present
740	Added Entry, Uncontrolled Related/Analytical Title	Titles that should now be tagged 246 may still appear as 740s on copy. Leave as tagged and correct typos and indicators as necessary. If uncontrolled analytic titles(s) missing, add in 740 X2. If any other types of title(s) missing, add in 246
752	Hierarchical Place/Name Access	Delete
755	Added Entry, Physical	Delete
776	Additional Physical Form Entry	Delete
800-830	Series Added Entries: 800 Personal Name 810 Corporate Name 811 Meeting Name 830 Uniform Title	Correct if present, add if needed. Delete $e, $u and $4 if present
856	Electronic Location and Access	Accept

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Brown University Library Cataloging Services	blank
Document created by:	Ann Caldwell
Last updated:	March 3, 2003
If you have questions, please contact:	Rock_Catalog@brown.edu