Technology, Training and Support

e-mail:arrow image to a link LibTech@brown.edu
phone hotline: 863-9898

TO SCHEDULE LAPTOP1, LAPTOP2 or the HECKER CENTER AS A RESOURCE

 

  1. Open the Outlook Calendar to schedule a meeting.
  2. Invite all your attendees.  (The LIB Laptop1, LIB Laptop2 or the Hecker Center are not invitees)
  3. The LIB Laptop (1 or 2)and the Hecker Center should be scheduled as a resource and not as a required attendee.  If the LIB Laptops and the Hecker Center are not selected as a "resource" your reservation is not scheduled in the LIB Laptop Calendar and the laptops are available for anyone to take.  To schedule the LIB Laptop or the Hecker as a resource please follow these steps carefully:

 

a. Click on TO: button.
b. In the "Select Attendees and Resources" window select "Conference Room Resources" from the drop menu  next to the "Show Names from the: field.  (shown below - first field)
c.

In the Name window Scroll until "LIB Laptop1, LIB Laptop2 or LIB HECKER_CENTER is visible or you may type in "LIB Laptop1, LIB Laptop2 or LIB HECKER_CENTER " for a faster list.  Click ONCE to highlight LIB Laptop(1or2) or LIB Hecker_Center.  DO NOT DOUBLE CLICK.  (By double clicking on the field you make it a required attendee entry which does not update the laptop and the Hecker Center calendars and the laptops and the Hecker Center are considered available.  Your request is sent to Systems Administrator, who has to manually schedule the laptops or the Hecker Center for you.)
d. click once on the "Resources" button.  This should move the LIB Laptop1, LIB Laptop2 or the Hecker Center to the box next to the "resources" button.
e. Click OK.

schedulejpg

TO CHECK THE CALENDAR FOR THE LAPTOPS

To check your shceudled meeting in the LIB Laptop1, LIB Laptop2 or the Hecker Center calendar, follow the steps below:

(Note: you should be in the calendar to perform these steps.)

 

    1. Click on FILE.
    2. Choose OPEN.
    3. Choose OPEN OTHER USER'S FOLDER (picture below)

    otherusers

    1. Type LIB Laptop1, LIB Laptop2 or LIB Hecker_Center in the Name field.
    2. In the Folder field, Calendar should be selected, if not use the drop down arrow on the right to select Calendar. (picture below)
    3. Click OK.

otherfolders

 

MAKE SURE TO CLOSE THE LAPTOP AND THE HECKER CALENDAR.

 

 

 

 

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 Last Updated: Wednesday, 17-Oct-2001 10:22:08 EDT
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