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Contents:
Introduction
The Interlibrary Loan service of Brown University provides access to library materials in other research institutions throughout the world. Through cooperative agreements, participating libraries share their collections with students and faculty from other institutions. Forms for interlibrary loans may be obtained from the Reference Desks and the Interlibrary Loan Offices at both the Rockefeller and Sciences Libraries. Or use one of our Electronic Request forms:
Eligibility
All Brown University Faculty, Students, and Staff and other holders of a valid Brown University I.D. card, who are in good standing with Library circulation, are eligible to borrow materials on Interlibrary Loan. To use the electronic request forms, you must have a Brown Net I.D.
Fee and access card holders are not eligible for interlibrary loan service from Brown University, but may obtain this service through their local public, school, or academic library.
What may be borrowed?
Interlibrary loan is a library-to-library transaction and is governed by the American Library Association Interlibrary Loan Code. In general, most books and photocopies of journal articles can be obtained through interlibrary loan. However, Brown University cannot place interlibrary loan requests for the following kinds of items:
Moreover, the following kinds of materials are not ordinarily obtainable from other libraries:
- Materials to be used for course reserve, class, or other group use;
- Books owned by Brown but temporarily unavailable (items declared lost or missing by the Library may be borrowed on interlibrary loan).
- Complete issues of unbound periodicals;
- Complete volumes of bound periodicals;
- Reference books or rare books;
- Materials which are difficult or expensive to pack or ship.
Charges
Brown has established reciprocal agreements with other libraries to provide free photocopies and book loans, and attempts are made to obtain items from libraries which do not charge. However, it is frequently not possible to obtain items free. Although Brown normally absorbs all charges incurred from Interlibary Loan transactions, some copyright or special purchase fees may be passed on to the person requesting the materials. In thes e cases, the Interlibrary Loan office will contact the requestor before completing the transaction.
Copyright Restrictions
Current copyright law and guidelines place restrictions on both personal as well as institutional photocopying of materials protected by copyright. The Interlibrary Loan Office can provide additional information about copyright restrictions which may apply.
More information on
How to Request Materials
Request forms for interlibrary loans are available at the Reference Desks at both the Rockefeller and Sciences Libraries. Before applying for an interlibrary loan, confirm with a member of the Reference Department that needed items are not available at Brown University. A separate form should be filled out for each item needed, and the information provided should be as complete as possible. If you have any questions, seek assistance from a member of the
How long does it take?
The average time for delivery of an interlibrary loan item is about two weeks. Sometimes Brown must request the material from several libraries before successfully obtaining it. This, of course, takes longer than the usual two weeks. If you have a deadline beyond which the material will not be useful to you, you must specify that date on the request form.
Notification
Users will be notified when requested materials have arrived at Brown. You may choose to be notified by phone, email, or by campus mail. The due date of materials to be returned, along with any special instructions, will accompany the material.
Loan Periods
Loan periods are established by the lending library. In general, loan periods range from two to four weeks. All interlibrary loan items must be returned by the due date, unless other arrangements have been made with the Interlibrary Loan Office. There is a $1.00 per day late fee for overdue Interlibrary Loan materials. Renewals, if permitted, should be requested three days in advance of the due date. Interlibrary loan items are also subject to recall by the lending library. Some lending libraries may stipulate "in library use only" or "no photocopying" of their materials.
How to Renew Materials
If you find that you need to keep your ILL material for longer than the loan period given, you may request a renewal of the due date. The ILL office will then ask the lending library to extend the due date. The lending library is solely responsible for th e decision of how long to extend the due date, and it may decide not to renew. When requesting a renewal, you should provide the ILL office with the following information: Your name, the IL# which appears on the band attached to your ILL item, the title of the item, and the time period forwhich you wish to keep the item. You may req uest a renewal by email at
Overdues
ILL materials must be returned to the ILL office by the date marked on their ILL bands. Turning in ILL materials late can jeopardize Brown's relationship with other institutions' libraries. The overdue fine for ILL is $1.00 per day, with no limit. ILL overdue fines apply to all users, including faculty members. Failure to comply with ILL policy can result in the suspension of library privileges.
Damage to or Loss of Materials
You, the borrower, are financially responsible for any damage to or loss of interlibrary loan materials, from the time you pick them up until you return them to the Interlibrary Loan Office. You also are responsible for damage caused by photocopying, even if no specific photocopy restrictions are noted on the material. Should any damage occur, report it to the Interlibrary Loan Office; do not attempt to repair it yourself.
Access to Other Libraries
Brown University Library's membership in the
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