Brown University Library

ABOUT COURSE RESERVES

How to Place Materials on Course Reserve
Copyright Compliance
Course Packs
Other Course Reserve Services
Locations & Contacts

HOW TO PLACE MATERIALS ON COURSE RESERVE

Use OCRA (Online Course Reserve Access):

to place books and other physical media on reserve in the libraries - more info
to create links to online articles, e-books, web sites, etc. - more info
to submit requests to digitize articles or book chapters - more info
to request streaming video clips - more info

Use Brown EARS (Electronic Audio Reserve Service) to request audio streaming - more info

COPYRIGHT COMPLIANCE

It is the Faculty member's responsibility to assure that all items placed on course reserve conform to copyright or fall within “fair use” guidelines. For more information, see " Brown University Copyright and Fair Use ".

COURSE PACKS

The Library encourages faculty to develop course packs for multiple short readings instead of placing individual paper copies on course reserve; the University Bookstore produces and sells such packs. The Library does not purchase course packs nor will it create electronic reserves for course packs. Faculty may place one copy of a course pack on reserve as a “personal copy” provided that it complies with copyright.

PHYSICAL RESERVES

Use OCRA to place requests for physical reserves.

LIBRARY BOOKS. To speed processing, please supply call numbers for items from the Library collection. Multiple copies of books may be requested according to the enrollment, with a guideline of not more than one copy for every 20-25 students. If not already owned, the library will purchase copies for the permanent collection; please include publisher and date of publication, and indicate items that are being ordered by the Brown University Bookstore. Note that we do not purchase material that does not meet our guidelines, including textbooks, workbooks and course packs. These may be put on reserve as personal copies.

PERSONAL COPIES. The library will place on reserve published material supplied by faculty; however, the library is not responsible for loss or damage to these. Faculty are asked to collect these at the end of the semester.

SPECIAL COLLECTIONS MATERIAL. Non-circulating special collection material may be placed on reserve at the John Hay Library.

AUDIO & VIDEO. Requests to place Audio or Video physical media on reserve in the Orwig Music Library, Media Services or the Language Resource Center can all be made through OCRA.

ELECTRONIC RESERVES

Use OCRA to place requests for electronic reserves.

Links to electronic "full text" articles available through library subscriptions are the quickest and easiest way to provide E-Reserves. Use the e-journal list or citation linker to locate library-licensed content.
For articles that may be legally digitized, the instructor may either upload a PDF (available to students immediately), supply a good quality photocopy for library staff to digitize (allow 1 weeks), or request that the library page the item from the stacks and make the digital copy (allow 2 weeks).
Copyright compliance is recorded in OCRA, digitization is limited to small portions of material owned by the instructor or the library. It is the Faculty member's responsibility to assure that all items placed on course reserve conform to copyright or fall within “fair use” guidelines. For more information, see " Brown University Copyright and Fair Use ".
Library e-reserves are automatically linked from WebCT sites, although there will be a short delay between the time that the course is created in OCRA and the appearance of a link in WebCT.
In OCRA you will be asked to create a class password; please share this with your students. Students will NOT need the password when accessing E-Reserves from WebCT but they WILL need the password when accessing E-Reserves from Josiah or from the OCRA site.

VIDEO STREAMING

Use OCRA to place requests for video streaming reserves.

Requests for video streaming may now be made through OCRA. Please note that many commercially published DVDs and VHS recordings are copy protected (encrypted). We will not attempt to decrypt or otherwise defeat any copy protection scheme which may exist on these recordings. For further information see the Language Resource Center's Guide to Copyright and Educational Fair Use of Media. For technical assistance contact itg@brown.edu.

AUDIO STREAMING

Requests for audio streaming reserves may be made in one of two ways:

By e-mail to orwig@brown.edu . Please include library call number and titles of track(s) to be digitized.
Placing request online using Brown EARS (http://dl.lib.brown.edu/audioreserves/). New users of the Brown EARS system will need to register. To make most efficient use of the Brown EARS online request form, you should have the items (CD, LP or cassette) in hand before making the request. These must be either library owned copies or personal copies. The library will not stream materials originally published as textbook material, nor will it stream second generation copies of commercially produced recordings. If either the library or the faculty member does not own an original copy of a commercially produced recording, we will need to purchase one before streaming it. Be sure to give at least two weeks lead time for audio streaming requests at the beginning of the semester.

OTHER COURSE RESERVE SERVICES

STILL IMAGES. Brown has licensed Insight software from Luna Imaging, Inc. to build a local image database and to provide access to other collections via the internet. Insight collections can be accessed on the web or by downloading a java client to your workstation. For more information and to download the java client, go to http://dl.lib.brown.edu/luna/ . Contact ASL@brown.edu to schedule a group demo of Insight or an individual training session. Among the Insight collections is AMICO, comprised of more than 100,000 images contributed by 36 art museums. For more information, search "AMICO" in Josiah. For further assistance locating image resources at Brown and online, consult Locating Image Resources at Brown and Online

LIBRARY COURSE CARREL. At Rockefeller, Sciences and Orwig Faculty may request a library study carrel for the use of an entire class. Anyone may check-out library material to the carrel (in accordance with the individual library's policy), and anyone may use the material on the carrel. Personally owned items should not be placed on course carrels.

"HONOR" RESERVES. Rockefeller, Sciences and Orwig have unmonitored reserve areas that operate on the "honor system." Faculty or students may place material in Library-provided boxes for the use of others in the class.

WebCT COURSE WEBSITE. CIS provides password-protected webspace to faculty wishing to put course materials online, including links to Course Reserves and/or E-Reserves. To request a course, visit: http://www.brown.edu/webct or contact CIS' Instructional Technology Group (itg@brown.edu).

COURSE RESERVE LOCATIONS AND CONTACT INFORMATION

Location	Phone/Fax	E-Mail	Mail	Location
Art Slide	863-3218 (phone) 863-9589 (fax)	ASL@brown.edu	Box 1855	List Art, 4th floor
Instructional Technology Group	863-7467 (phone) 863-7432 (fax)	itg@brown.edu	Box 1824	CIT, Room 271
John Hay	863-3723 (phone) 863-2093 (fax)	hay@brown.edu	Box A	Reader Services
Language Resource Center	863-7013 (phone)	lrc-circ@brown.edu	Box E	CIT, 2nd floor
Media Services	863-2197 (phone) 863-3820 (fax)	mso@brown.edu	Box 1901	Sci Li, 14th floor
Orwig Music	863-3579 (phone) 863-1256 (fax)	orwig@brown.edu	Box A	Circulation Desk
Rockefeller	863-2517 (phone) 863-3384 (fax)	Rock-Reserves@brown.edu	Box A	Circulation Desk
Sciences	863-3333 (phone) 863-9639 (fax)	Sci_Circ@brown.edu	Box I	Circulation Desk