Name and Purpose
Sec 1: The name of this University Committee
shall be the RESIDENTIAL COUNCIL of BROWN UNIVERSITY,
hereafter referred to as the RESIDENTIAL COUNCIL.
Sec 2: The purpose of this organization shall
be to serve as an advisory board to the Office of
Residential Life regarding issues of Residential Living
at Brown University. These issues shall include, but
not be limited to, Program Houses, the Housing Lottery,
Sec 3: This organization shall make recommendations
to the Office of Residential Life. These recommendations
shall be non-binding on the Office of Residential
Article II: Membership
Sec 1: The membership of the RESIDENTIAL
COUNCIL will consist of fifteen students who are
currently enrolled at Brown University.
Sec 2: The appointments process shall be as follows:
Sec 3: Members shall take office at the last regularly scheduled meeting of the RESIDENTIAL COUNCIL of the academic year in which they are appointed and shall serve until the last regularly scheduled meeting of the RESIDENTIAL COUNCIL of the following academic year, inclusive.
(a) Members shall be appointed by the
UNDERGRADUATE COUNCIL of STUDENTS of Brown University.
The members shall be selected in accordance with their
regular procedures for appointing students to University
(b) In the event that a vacancy or vacancies shall occur on the RESIDENTIAL COUNCIL due to members resigning or being removed, the UNDERGRADUATE COUNCIL of STUDENTS shall appoint members in accordance with their regular procedures for filling vacancies on University Committees.
(c) In the event that a vacancy or vacancies shall occur on the RESIDENTIAL COUCNIL due to the UNDERGRADUATE COUNCIL of STUDENTS appointing fewer than fifteen members, the RESIDENTIAL COUNCIL may, at the discretion of the Chair, solicit applications from the Brown Community and select applicant(s) to fill said vacancy or vacancies by two-thirds (2/3) vote of the membership.
Sec 4: Each member shall make the utmost
attempt to attend every meeting. If a member misses
more than two meetings in a semester without notifying and receiving permission from the Chair, he or she shall be dismissed automatically from
the RESIDENTIAL COUNCIL.
Sec 5: Members may be subject to removal
from the RESIDENTIAL COUNCIL as per Article II, Section
D of the Constitution of the Undergraduate Council
Sec 6: Non-voting members:
(a) In addition to the fifteen regular members, the chair of the Campus Life Committee of the UNDERGRADUATE COUNCIL OF STUDENTS shall serve as an ex officio, non-voting member of the RESIDENTIAL COUNCIL.
(b) In addition to the fifteen regular members, newly appointed members of the RESIDENTIAL COUNCIL who have not yet taken office (as per Article II, Sec 3) may serve as non-voting members of the RESIDENTIAL COUNCIL.
(c) Non-voting members shall be expected to take part in all activities of the RESIDENTIAL COUNCIL, but shall be barred from voting, seconding motions, or being an officer of the RESIDENTIAL COUNCIL.
Article III: Officers
Sec 1: The officers of the RESIDENTIAL COUNCIL
shall be a Chairperson, a Secretary, and three Subcommittee
Chairs. The Subcommittee Chairs shall be the Program
House Chair, Housing Lottery Chair, and Policy Chair.
Article IV: Election of Officers
Sec 1: Elections shall take place at the
last meeting of the academic year, which shall be
attended by both incoming and outgoing members. Only incoming members may vote for the officers.
Sec 2: Each officer shall hold office for
one academic year. Elected officers shall assume office
immediately upon election.
Sec 3: The offices shall be elected in the
following order: Chairperson, Program House Chair,
Housing Lottery Chair, Policy Chair, and Secretary.
Sec 4: Any member may be nominated for an
Office. No member may hold more than one office.
Sec 5: All elections shall be by a majority
vote of the members of the RESIDENTIAL COUNCIL.
Sec 6: If an office becomes vacant, that
office will be filled by a Special Election at the
next regular RESIDENTIAL COUNCIL meeting. The procedure
shall be the same as that for regular elections. The
new officer shall hold office until the end of the
current academic year.
Article V: Duties of the Officers
Sec 1: The Chairperson
(a) The Chairperson shall be responsible
for the running of meetings. The Chairperson shall
follow the procedures outlined in these By-Laws.
(b) The Chairperson shall be the designated
contact person for the RESIDENTIAL COUNCIL. The Chairperson
shall remain in contact with the Undergraduate Council
of Students, the administration, and shall be the
contact for any news organizations that seek information.
All resolutions of the RESIDENTIAL COUNCIL shall be
disseminated by the Chairperson. This does not preclude
other members of the RESIDENTIAL COUNCIL from sharing
their views on specific resolution after decisions
have been made public by the Chairperson.
(c) The Chairperson does not vote on issues
except in the event of a tied vote.
Sec 2: The Secretary
(a) The Secretary shall take accurate minutes
of each meeting. The Secretary will be responsible
for insuring that a copy of those minutes are filed
in the RESIDENTIAL COUNCIL file cabinet in the office
of Residential Life, and that a copy of the same minutes
is posted on the RESIDENTIAL COUNCIL website. The
Secretary shall read these same minutes at the beginning
of each RESIDENTIAL COUNCIL meeting.
(b) The Secretary shall be responsible for
keeping track of attendance at meetings. The Secretary
shall notify any member who has been absent.
(c) It shall be the Secretary's responsibility
to excuse members from attendance at specific RESIDENTIAL
COUNCIL meetings, provided that they have a valid
(d) The secretary shall notify the Chairperson
of members who have indicated that they will be absent
for a specific RESIDENTIAL COUNCIL meeting.
Sec 3: The Program House Chair
(a) The Program House Chair shall oversee
the responsibilities of the members with regard to
Program Houses. The Program House Chair shall assign
each program house to a member of RESIDENTIAL COUNCIL
to act as their liaison.
(b) In the event of the formation of a committee
to deal with specific Program House issues, the Program
House Chair shall chair that committee.
(c) It shall be the responsibility of the
Program House Chair to oversee the process of Spring
and Fall Review.
Sec 4: The Housing Lottery Chair
(a) The Housing Lottery Chair shall oversee
the housing lottery process. The responsibilities
of the Housing Lottery Chair shall include: developing the lottery system, overseeing
outreaches designed to educate the members of the
Brown Community about the housing lottery, maintaining the housing lottery website, and overseeing
the lottery itself.
Sec 5: The Policy Chair
(a) The Policy Chair shall be responsible
for bringing new policy to the attention of the RESIDENTIAL
(b) When specific policy changes are suggested,
the Policy Chair shall oversee a committee to investigate,
and if need be, implement the changes.
Article VI: Regular Meetings
of the RESIDENTIAL COUNCIL
Sec 1: The RESIDENTIAL COUNCIL shall meet
every Tuesday during the academic year while classes
are in session. Meetings shall run from noon until
1 o'clock P.M.
Sec 2: Regular meetings of the RESIDENTIAL
COUNCIL may be canceled upon the vote of 2/3 of the
members of the RESIDENTIAL COUNCIL.
Article VII: Special Meetings
of the RESIDENTIAL COUNCIL
Sec 1: Upon the request of 2/3 of the members
of RESIDENTIAL COUNCIL, special meetings of the RESIDENTIAL
COUNCIL may be called.
Article VIII: Program House
Sec 1: It shall be the responsibility of
the RESIDENTIAL COUNCIL to conduct a yearly review
of every program house.
Sec 2: The RESIDENTIAL COUNCIL shall follow
the guidelines outlined in the PROGRAM HOSUE GUIDELINES
in conducting this review.
Sec 3: During the first semester, the RESIDENTIAL
COUNCIL shall conduct a review of program houses.
Program houses which the RESIDENTIAL COUNCIL has questions
regarding shall be invited to attend this review.
The purpose of this review shall be to assist houses
which have had difficulties over the past year.
Sec 4: Program House reviews shall be closed,
excepting for the attendance of individual Program
Houses during the information session of their review.
Discussion sessions on each Program House shall be
closed, whether during an annual review or during
a regular RESIDENTIAL COUNCIL meeting, to all non-members
for the RESIDENTIAL COUNCIL, including the Deans of
Article IX: Procedure of Meetings
Sec 1: The order of meetings shall be as
2. Minutes of the Last Meeting
3. Committee Chair Reports
Sec 2: ON all questions of
parliamentary procedure in which the written or unwritten
laws of the RESIDENTIAL COUNCIL are not involved, Robert's
Rules of Order shall govern to the extent enforced by
Sec 3: Meetings are open to all interested
members of the Brown Community. A meeting may be closed
if sensitive information is to be discussed. In order
for this to occur, a member must move that a meeting
be closed. A majority vote is required to close the
meeting. If a meeting is closed, all visitors must leave,
excluding the members of RESIDENTIAL COUNCIL, the Deans
of Residential Life, and those persons bringing forth
information pertaining to the situation. Those persons
bringing forth information must leave after they have
completed their report.
Sec 4: The RESIDENTIAL COUNCIL shall strive
to uphold the PROGRAM HOUSE GUIDELINES and shall interpret
them to the best of their ability. These guidelines
shall be binding upon the RESIDENTIAL COUNCIL.
Sec 5: The RESIDENTIAL COUNCIL will seek to
examine precedent and use those findings in its decisions.