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Residential Council Minutes :: April 14, 2009

Present: James Reed (Chair), Greg Anderson (Policy Chair), Ben Lowell (Lottery Chair), Jillian Robbins (Secretary), Sophie Asher, Jerry Cedrone, EJ Chung, Rachel Kahn, Chaz Kelsh, Adam Lewin, Courtney Mannino, Sara Sunshine, Andrew Tan, Jane Zhang

Absent: Mark Fuller

Guests: Dean Tom Forsberg

A recap of the Lottery:

  • We have completed the housing selection process for this year
  • How does the council think that the lottery went (both the selection night itself and the entire process)?

Discussion within the Council - Suggestions for the Future:

  • Should we limit the numbers in terms of who can enter? i.e. - you can't enter the room unless your number is within a certain number (numbers x through y should come at a certain time, numbers y through z should come at a certain time, etc.)
  • Publicize the 'we won't call more than 100 numbers every half hour' rule, and make sure that people know this is a guarantee, but not an estimate
  • There was definitely overcrowding, especially on the second night - maybe we should only place restrictions on the second night?
  • It was great that we had all rising sophomores on their own night, so that they could have more individual attention
  • Next year, we should more clearly mark the exit path out of Sayles
    • would more diagrams explaining traffic flow be helpful? Do people actually pay attention to the signs amidst the chaos?
    • would 'footsteps' on the floor help in defining the path to collect receipts and exit?
  • Should we move the lottery to Salomon 101 next year? If so, we could set up a projector with a large screen in the lobby of Salomon, streaming the lottery, live
    • if we were in Salomon, maybe Salomon 001 could be a waiting room
  • Would people actually sit down in Salomon 101? Are the rows too long and too difficult to get into and out of?
  • In Sayles, there were only about 6 seats across a row, which allowed for more accessibility and for people to sit and stand more freely
  • How can we make sophomores more aware of the Summer Assignment Process and what it means? We should make more of an effort to help them understand the process before the Lottery
  • We should add to the website a list of 'potential snafus' based on group size, gender of group members, and class year (for example, rising sophomores in a group of six, with three boys and three girls, may have little to pick besides a 6 person Grad Center suite and one room triples)
  • Should we change the format of the receipt and remove the black line where we used to write the room number? The blank lines seemed to cause confusion
  • Should the people handing out receipts be sitting next to the people at the computer?
  • The Lottery Committee should ask more of the council in the future throughout the entire process
    • for example, everyone on the council should give dorm tours
  • In the future, we should incorporate more lottery information into the First Pick Competition (maybe 15 second infomercials throughout the night)

End of Meeting

Submitted by Jillian Robbins, Residential Council Secretary 2008-2009