Student Account and EBilling

Statement Schedule:

Electronic Statements are produced monthly that reflect any activity posted to the students account since the previous statement.  Statements are generated on the 15th of each month, or the next business day following a weekend or holiday.  An email is sent to the student's Brown email account and to the email address of their Authorized Users when a new statement is available.  Electronic statements may be printed, downloaded, or saved to a file by logging into http://payment.brown.edu

Student Accounts and Electronic Billing:

Electronic billing (E-Bill) is Brown University’s official method of billing as no paper statements are produced. The Student Account Statement itemizes all charges and/or credits submitted by University departments for the term.  Subsequent monthly electronic statements identify a previous balance outstanding and itemize charges and/or credits applied during the statement billing period.  The payment deadline for the fall semester is August 1; the payment deadline for the spring semester is January 1.  Students who fail to make payment in full by prescribed deadlines are assessed a Late Payment Charge of 1.5% per month on any unpaid balance.

The Adjusted Balance indicates the student account balance less expected aid from loans and scholarships. Authorized Credits (financial aid awaiting disbursement) and Memo Credits (incomplete/unsigned financial aid, alternative loans, outside scholarships, Installment Payment Plans, etc.) represent expected student aid not yet received and temporarily reduce the student account balance due (adjusted balance). Charges that may appear on the students account are Tuition, Health Insurance Fee, Room and Board, Student Activity Fee, Health Service Fee, Recreation Fee, Bookstore charges (optional), Library Fines, Pharmacy Fees, Athletics Equipment Fees, and International Program Fees.

When a statement is generated, a link to the current billing statement is sent to the student’s official Brown email address and to their Authorized Users email address. It is strongly recommended that students set up parents and/or guardians as Authorized Users to view their student account, especially if they are dependent on their parents and/or guardians for financial assistance for educational expenses. Authorized users will receive the same email notification when statements are available. (Authorized Users do not have access to any other student records) Students may also add alternative email addresses to have this information sent (i.e. their personal Yahoo account).  Information regarding access to Brown’s electronic billing system will be sent in June for new students.

Access the E-Bill and E-Payment system at http://payment.brown.edu.  From the E-Bill/ E-Payment web site, you may:

  • View/print current and prior statements
  • Print and mail statement to others
  • Open, save as a PDF document, and email to others
  • Make payment via U.S. checking or saving account
  • Enroll in Installment Payment Plan
  • Set up authorized users to view and make payment on your account
  • Add an alternative email address for which notices will be sent

Memo Credits and Authorized Credits:

Two types of credits appear on student account statements, Memo Credits (anticipated) and Authorized Credits (actual), which represent final approval and disbursement to the student account.  Memo Credits temporarily reduce the student account balance owed and represent monies expected, but not yet received.  Brown University attempts to acknowledge these sources and will do so for a reasonable period of time. Authorized Credits represent funds that will be credited as actual payments to the account once a specified date has passed.  For example, Brown University is restricted from disbursing Federal funds to a student’s account until the student has officially enrolled for the term, classes have begun, and the student has completed all requirements.  Therefore, any Federal funding may appear as an Authorized Credit until the term begins. 

Memo Credits may not be able to transition into Authorized Credits for various reasons.  For example, a payer of any outside scholarship assistance on behalf of the student may not have sent in these proceeds, or a student may not have completed loan documents with the Loan Office; these must be completed before the student is entitled to a loan disbursement. If in doubt, the student may review their records in Banner Self Service for incomplete loan requirements.  Students are ultimately responsible for ensuring that all Memo Credits become Authorized Credits.   

 All unpaid Memo Credits are removed from the student account by October 15 for the fall term and February 15 for the spring term.  Any outstanding balance becomes immediately due and payable by the student and is subject to any future late payment charges.

Billing Sponsors of Outside Scholarships:

If a billing statement is required for the sponsor of an outside scholarship, please send the Bursar’s Office written confirmation of the scholarship and a request for a special billing statement. The student account statement cannot be addressed to a scholarship sponsor. The Bursar’s Office will prepare a billing invoice and forward it directly to the sponsor. It is the student’s responsibility to follow up with the sponsor to ensure funds are received promptly by the University.

Electronic Refund of Student Account Overpayments:

Student account overpayments may be refunded electronically and deposited directly into the students U.S. personal checking or savings account. Once your bank has credited your account (in about three business days), your funds are available for your immediate use.  Review detailed policy information on the Bursar Office Policies page.