Worktags: Managing internal funds

Worktag Selection:  Tagging select internal funds in Workday

HRF (Humanities Research Funds)Cost Sharing (all types and sources) | Research Reserve
Salomon awards | Seed awards

Humanities Research Funds (HRFs)

In Workday, HRF funds will no longer reside in separate accounts.  Remaining funds from FY13 rolling forward in FY14 will carry the following worktags:

Cost Center

CCXXXXX

Your department’s CC number

Fund

FD100

General Operating

Business Unit

BU1010

BU1010 ASC-Dean of Faculty

Expense Purpose

1000

Instruction and Departmental Research

Program

PRG102

Departmental Research Funds

FY14 funds will be provided as a credit, using the same string of worktags. 

Expenditures should be tagged using either the above string or the related BAT key.  BAT keys for all exiting HRF accounts have been created and may be found in the Brown Account Tagger (BAT) lookup tool.

Best practices for managing and reporting on your HRF funds will be coming soon

For questions on HRF accounts, worktags or reporting, contact:  Beth Hurt, 3-7969 or Jim Downing, 3-3565

Cost Sharing

Worktags for cost sharing transactions vary depending on the source of the cost sharing funds and the type of commitment (mandatory versus voluntary).

Mandatory cost sharing

 Funds provided by OVPR:

Grant worktag

GR5XXXX

 

Cost Center

CC30135

OVPR 

Business Unit

BU4120

BU4120 CSV-Research

Expense Purpose

1800

General Administration

Fund

FD120

Cost sharing

After entering the grant worktag, change the cost center to CC30135, which will change the default values of the remaining worktags.  Lastly, change the Fund from FD 100 General Operating to FD120 Cost Sharing.

Funds provided by the department who “owns” the grant:

Grant worktag

GR5XXXX

The grant you are cost sharing on

Cost Center

CCXXXXX

CC of your department

Business Unit

BUXXXX

Defaults from grant worktag

Expense Purpose

XXXX

Defaults from grant worktag

Fund

FD120

Cost sharing

Entering the grant worktag will populate the related worktags of the cost center that owns the grant.  Change the Fund from FD 500 Sponsored Grants & Contract to FD120 Cost Sharing.

For questions on cost sharing worktags or to determine whether you commitment is mandatory, contact:  Beth Hurt, 3-7969

Research Reserve

Departmental research reserve balances will roll forward as FD130 Departmental Designated Funds and carry the program worktag PRG103 Research Incentive Funds.  These funds will need to be transferred via journal entry to another fund (typically FD100) to be spent.

Seed and Salomon Awards

Both Seed and Salomon awards are considered internal grants and will carry the following worktags:

Grant worktag

GR2XXXX

Seed account number

Cost Center

CCXXXXX

CC of your department

Fund

FD100

General operating

Business Unit

BUXXXX

Defaults from grant worktag

Expense Purpose

XXXX

Defaults from grant worktag

For questions on Seed or Salomon award worktags and management, contact:  Beth Hurt, 3-7969