1. Q. What is IDOC?
A. The College Board's Institutional Documentation Service (IDOC) collects documents from applicants on behalf of Brown’s Office of Financial Aid. The Office of Financial Aid will use these documents to verify information from your financial aid application (CSS/Financial Aid PROFILE and/or Free Application for Federal Student Aid (FAFSA)) and to better understand your family's financial circumstances. The College Board notifies Brown students applying for financial aid when and how to submit the required documents. Once the College Board receives your information, electronic copies of the documents will be made available to the Brown University Office of Financial Aid.
2. Q. I’m concerned about the security and confidentiality of what I send to the College Board. How can I be assured that sending information to IDOC is safe?
A. The confidentiality of your information is very important to the College Board and to Brown University. To ensure the highest level of data integrity, privacy, and security, the College Board has implemented systems that include multiple firewalls with unique security zones, data encryption, intrusion detection systems, data and system backups, and data integrity checks. Your information will be stored in a secure environment, and will be communicated only to the financial aid office(s) at IDOC-participating college(s) and program(s) to which you are applying. The paper copies of your documents will be destroyed after the conclusion of the processing year.
The website is using an encryption technology known as Secure Sockets Layer, or SSL. The URL of website using SSL will begin with "https:" instead of "http:" indicating the secure connection. SSL software authenticates that the College Board is the owner of this site.
3. Q. How will I receive notice regarding which documents should be sent to IDOC?
A. In addition to notices you will receive from our office, the College Board will email the student an IDOC submission request. Included in the College Board’s IDOC email will be a checklist and cover sheet to download. You may also consult the Applying section of our website for full details of specific required documents.
4. Q. I was notified by the College Broard that Brown is a school that requires IDOC but it is not listed as one of my requirements on Brown's self-service website. Why are you not requesting me to complete IDOC here at Brown?
A. If no requirements appear as outstanding on self-service, we have all the necessary information to determine your financial aid eligibility at this time. Once the Office of Financial Aid reviews your initial application materials for financial aid which may include only the Free Application for Federal Student Aid (FAFSA) and/or the CSS Profile, we may be requesting additional information from you. The Office of Financial Aid and/or the Loan Office will notify you via email if additional information is needed. In this case, you wil be notified via email if additional information is needed.
5. Q. What should I do if I did not receive an email notification from IDOC but this requirement is listed on my financial aid requirements on Banner Self Service?
A. The IDOC email notification will be sent to your Brown email account in mid February. If you do not receive an email notification from IDOC please write to us at financial_aid@brown.edu and we will provide you with instructions.
6. Q. Do I need an IDOC cover sheet to submit my application information?
A. YES. Without an IDOC cover shee