Employee Education Program

The Employee Education Program (EEP) assists with educational guidance and financial support for employees on the Brown University regular payroll desiring to obtain additional formal education and training.

Administered by the Benefits Office, the EEP allows eligible employees to achieve professional growth and greater job satisfaction by enrolling in traditional or distance learning degree programs, job-related courses, or job-related certificate courses/programs. Courses may be taken at Brown University, or degree granting accredited colleges/universities outside of Brown, recognized by the Department of Education and belonging to one of  six regional accrediting agencies. (A)

Eligibility

Brown staff must be:

  • regularly scheduled to work at least 67% time (1300 hours per year)
  • be in good standing, and
  • must have completed six months of employment at the time of application

(Union members will receive education benefits as described in their respective Collective Bargaining Agreements). Faculty members, dependents and spouses are not eligible to receive education benefits under this program.

Program Benefits

Eligible staff may enroll in undergraduate, graduate or Ph.D. degree or job-related courses at Brown or outside of Brown at degree granting, accredited colleges belongin to one of  six accrediting agencies. (A)

Job-related courses must maintain or enhance the employee's skills needed in his/her present position at Brown or must be a requirement either by law or of Brown University.

    Brown University Courses  

    • Eligible employees are allowed to enroll in three degree or job-related courses per fiscal year (July 1-June 30) with Special Student status.
    1. Employees enrolling in an undergraduate degree program must also apply to the Resumed Undergraduate Education (RUE) program. 
    2. Employees enrolling in a Graduate degree program must also apply to the Graduate School.
    • Applications must be submitted prior to the start date of the course for approval. Two weeks preferred.  
    • Course fee for the 2014-2015 academic year is: $5,801 per course.
    • Brown University courses are taxed in accordance to IRS regulations under Section 127 of the Internal Revenue Code. (B)
    EEP Special Students taking job-related courses:

    Special students taking job-related courses must complete the following steps to be formally registered for a Brown course:

    1. Complete and submit the EEP Application for course approval. Attach the course description.
    2. Employees will received a scanned copy of their approved EEP application forwarded to the email address listed on the application. A pink registration card and registration form will be sent via campus mail to be completed prior to formally registering.
    3. Special Students taking job-related courses must be signed into class (pink registration card) by the instructor the first day of classes.
    4. Once the instructors signature has been obtained and the Special Student Registration form has been completed, employees will formally register for courses at the Registrar's Office, located at J. Walter Wilson Student Services buidling, 69 Brown Street.

    Important Dates for the Fall/2014 Semester

    • Wednesday, September 3, 2014 – Classes begin
    • Tuesday September 16, 2014 – Last day to add a course without a fee (not covered by the EEP)
    • Tuesday, September 30, 2014 - Last day to change a grade option
    • Friday,October 17, 2014 (mid-semester) – Last day to drop a course without penalty for those taking job-related courses

    If enrolled in a non-degree job-related Brown course, a penalty fee will be charged if:

    1. The course is dropped after the drop deadline date
    2. The course is not satisfactorily passed with a grade of C or better, satisfactory, or pass.

    Degree candidates (RUE or Graduate) must complete an EEP application, register through Banner and follow the deadlines/guidelines/policies of the Resumed Undergraduate Education Program or the Graduate School. 

    Employees must notify RUE or the Graduate School, and Academic Advisors of any impending interruption in course work.

    Grades

    Upon course completion, the Regitrar's Office will forward a copy of the employee's grade report to the Benefits Office.

    Non-Brown Courses, Job related Certificate Courses/Programs, and Distance Learning

    Employees may enroll in an unlimited number of degree or job-related courses per fiscal year, not to exceed the maximum fiscal year limit of $2,500.

    Courses must be taken at a degree granting accredited college or university  recognized by the Department of Education and one of six regional accrediting agencies. (A)

    Distance Learning Courses/Programs

    The distance learning option is open to only those in degree programs.

    Reimbursement

    Brown Courses

    No money is exchanged for Brown courses. A charge will be posted by the Registrar’s Office once an employee has registered for a course.  A credit will then be posted from the EEP account to the employee's student account.

    Non-Brown Courses
    • The University will reimburse tuition costs for approved (non-Brown courses at course completion.
    • Reimbursement is for cost of tuition only. Payment is not provided for books, registration fees or other charges.
    • Employees must receive a grade of C or better, satisfactory or pass, and/or certificate of completion. 
    • Employees will be notified through an email once checks are ready for pick up.

    (A) Accrediting Agencies

      • Middle State Association of Colleges and Schools (MSCHE)
      • New England Association of Schools and Colleges  (NEASC)
      • North Central Association of Colleges and Schools  (NCACS)
      • Northwest Commission on Colleges and Universities (NWCCU) -formerly Northwest Association of Schools and Coleges or NASC
      • Southern Association of Colleges and Schools  (SACS)
      • Western Association of Schools and Colleges  (WASC)

      (B) IRS Tax Regulations

      Brown University is allowed under Section 127 to provide up to the IRS limit of $5,250 per calendar year in tax-free educational assistance. Once the maximum IRS limit is exceeded, either at the undergraduate or graduate level within a calendar year, the amount that exceeds this limit will be taxed according to IRS regulations.

      For example:  Employees who enroll in their first Brown course in calendar year 2014, will be taxed on the amount that exceeds the IRS allowance of $5,250 in tax free educational assistance.  Employees who enroll in a 2nd Brown course within the same calendar year, will be taxed on the full value of tuition. Taxing of courses is calculated per individual and will be payroll deducted on an agreed upon schedule.

      For help related to educational pursuits and/or guidance pertaining to the selection of courses or schools, contact Michele Wise at 401-863-2459 or email: Michele_Wise@brown.edu.