For New Hires

Welcome to Brown University, an Ivy League institution that is committed to making a distinctive contribution to global research, service and education. As a new employee, you will be contributing to this mission alongside thousands of other staff, faculty and students. We are pleased you have joined us!

Some of the most important actions for you to take as you begin work can be found in the list below, which includes actions that will be important to take on or before your first days on the job. Our New Hire Orientations are also a great introduction to Brown for new staff and faculty members.

The first days and weeks in a new job can be overwhelming. We hope the information on these pages will help you to get started and find the resources you need to adjust to your new role and surroundings.

Essential Actions for Your First Days at Brown

To get you off to a good start, the Office of Human Resources requests that you do the following:

  1. Complete your New Hire Onboarding in Workday. Prior to arriving at Brown for your first day of work be sure to follow the directions to set up your Brown user name and password and complete all new hire tasks.

  2. Complete I-9 Employment Eligibility Form. New employees will need to complete their I-9 form and present documentation of their eligibility to work within three days of their start date, and preferably on their first day. Staff, faculty and student employees should present their documents at Human Resources, located on the third floor of the Brown Office Building on 164 Angell Street. Staff affiliated with the Warren Alpert Medical School should complete Form I-9 at BioMed HR, located at 233 Richmond Street, Room 129. 

  3. Complete the RI W-4 form. This can be done at the Payroll Office, located on the second floor of the Brown Office Building on 164 Angell Street. 

  4. Visit the Brown Card Office to get your Brown University ID Card. The Brown Card is used for identification, security and access to University buildings and services. It is also needed to initialize your Brown email account and electronic services. Be sure to complete all Workday onboarding tasks before going to the Brown Card Office to be certain that they have all the information needed to issue the card. The Card Office is located in the J. Walter Wilson Building on 69 Brown Street, Room 511.

  5. If you wish to obtain University Parking, stop at the Transportation Office. The Transportation Office is co-located with the Brown Card Office on 69 Brown Street, Room 511.

  6. Activate your email and electronic account services (once you've obtained your Brown University ID Card). This can be done at http://activate.brown.edu/files/activate/. Be sure to have your Brown ID Card in hand while completing the online form.

  7. Activate your voicemail by calling Telecommunications at 863-2007.

  8. Enroll and Make Benefits Elections within 31 days of your hire date. The enrollment process has been automated and can be done on Brown's Workday System. See a screencast on how to enroll by visiting the Benefits home page

Familiarize yourself with all that Brown has to offer. Eat in one of our dining venues, tour the Athletics Complex and consider membership, visit one of the University Libraries, John Carter Brown Library, the on-campus Haffenreffer Museum or Bell Gallery, and attend a Featured Event.