Communication Devices (cell phones & PDAs) and Home Internet Charges

Introduction 

This policy states the University’s policy on personal communication devices and home internet charges.

Policy Statement 

Personal communication devices may be an allowable expense if used for University business only, subject to approval by the department head.  Such devices should be purchased through the Computing & Information Services (CIS) department and meet the requirements set forth in their application form.  Personal cell phones, and associated on-going costs, are not allowable costs for Reimbursement by the University.

Home internet charges are not allowable unless the responsibility of the position is to maintain, monitor, and support a departmental computing environment and internet access is required if the employee works from home at Brown’s request and internet access is required. 

Definitions 

Personal communication devices include cell phones, smartphones, and computer tablets.

Procedures 

Initiate a reimbursement of a personal communication device using the Create Supplier Invoice business process.

Policy Owner
Approved by 
Assistant Vice President and University Controller
Contact(s) 

Doreen Burgers
Director of University Disbursements
Doreen_Burgers@brown.edu
401-863-7579 

Revision Date:  Fri, 2014-03-21 15:57