Paychecks not Cashed by Employee

Introduction 

This policy states Brown University’s policy on stale dated paychecks.

Policy Statement 

In accordance with the State of Rhode Island Abandoned and Unclaimed Property (escheat) Law, the University remits to the State of Rhode Island paycheck amounts for any paychecks that are not cashed by the payee for a period of one (1) year.  After remittance by the University to the State of Rhode Island, payees who wish to recover the amounts due to them must make claims to the State, in accordance with escheat procedures.

Responsibilities 

Employee:  The employee is responsible for the timely cashing of a payroll check.  If the stale dated payroll check has been remitted to the State of Rhode Island, the employee is responsible for contacting the state for return of the money.

Payroll Department:  The Payroll Department will submit uncashed paychecks to the State of Rhode Island following State Law.

Policy Owner
Approved by 
Assistant Vice President and University Controller
Contact(s) 

Hilda Soares
Payroll Manager
Hilda_Soares@brown.edu
401-863-1767

Doreen Burgers
Director of University Disbursements
Doreen_Burgers@brown.edu
401-863-7579 

Revision Date:  Tue, 2014-04-15 12:39