Student Communications: 1/21/14

Winter Storm Alert for January 22, 2014
Campus-wide email @ 9:30 PM

January 21, 2014

Dear Brown Community Members,

We have been closely monitoring the weather conditions for the winter storm. The National Weather Service has issued a Winter Storm Warning which began at 1:00 pm Tuesday, January 21 and will continue through1:00 pm Wednesday, January 22. Heavy snowfall is expected to continue overnight and into Wednesdaymorning along with frigid temperatures.

Accordingly, Brown University will cancel classes scheduled before 10:00 am and the University's administrative offices will open at 10 am.  The Alpert Medical School’s instructional schedule will proceed as normal.

•       All classes with a start time before 10 am are cancelled and should be rescheduled. All classes scheduled to start at 10 am or later are expected to be held as scheduled.
•       If faculty members decide they cannot travel to campus safely, they should communicate directly with their enrolled students using email via CANVAS. Cancelled classes should be rescheduled.
•       All essential staff should report to work at their regular start time. All other staff should report to work at 10 am or at their regularly scheduled start time after 10 am.

For information about athletic events please refer to the Department of Athletics website. For information about other University services please refer to department websites.

Please take steps to ensure your own safety during the storm. Stay indoors during periods of heavy snow and high winds and monitor local weather for updated forecasts. For more information about emergency preparedness please visit the Brown Ready website at http://brown.edu/Administration/EHS/emergency_preparedness/.

We will continue to update the community with additional information as necessary. If you have not already done so, make certain your emergency contact information (including personal cell phone) is up-to-date so that we can contact you as quickly as possible in the event of an emergency. Phone numbers can be added or updated by going to the MyAccount page at https://webapps.brown.edu/myaccount.

For information about parking and transportation, please see below.

Sincerely,

Mark Schlissel, Provost
Elizabeth Huidekoper, Executive Vice President for Finance & Administration


PARKING
The City of Providence has issued a parking ban beginning Tuesday night at 11:00 pm.

When a parking ban is in place, parking for those who have not paid for a parking pass for an off street University lot will be extremely limited. Accordingly, we strongly encourage all members of the community to utilize RIPTA public transportation, ride-share, or work from home with supervisory approval. Supervisors can plan ahead for this possibility by determining which employees can work from home and communicating this to employees in advance. Information on how to utilize computing resources remotely can be found athttp://www.brown.edu/information-technology/support/quickstart-guides/working-campus. Supervisors can also help by encouraging staff to take advantage of public transportation and otherwise reduce the demand on parking on and near campus during inclement weather.

During a parking ban, on street parkers may use one of three over-flow parking lots on a first come first served basis:

Nelson Center (Lot 2) - located off Hope Street ~ 30 spaces
Rear of Olney-Margolies Athletic Center (Lot 1) - Lloyd Avenue behind OMAC ~ 120 spaces.
Brown Stadium (Lot 88) - Elmgrove Avenue ~ 135 spaces

Shuttle service will be provided between the stadium and the Brown Office Building from 9:30 am - 6:00 pm. Vehicles parked in any other University lot without a visible parking permit will be subject to being ticketed and/or towed.

Where to look for more information:

•       No member of the staff or faculty is expected to endanger him or herself traveling to or from work. If the University is operating normally and an employee determines that travel to campus is too hazardous, he or she may, in consultation with his or her supervisor, elect to stay home and use a vacation day or other arrangement approved by the supervisor consistent with Human Resources Policy 20.052. As noted in that policy, the work of some employees is considered non-deferrable. Employees performing duties deemed non-deferrable will be so notified in advance by their department head and may be required to report to or to remain at work regardless of administrative closings or delayed openings. Members of the faculty who deem it unsafe to get to or from the campus may, at their discretion, choose to cancel their own class(es). Faculty doing so are responsible for notifying their students directly (e.g., via the email class list function available within Banner as well as MyCourses or Canvas, should you be using either of those applications) and for making arrangements for make-up sessions.

•       When a decision is made to close or delay opening of administrative offices and operations, it shall be communicated to the University community via the following methods:

1.      The  Emergency Information Line recorded message at 401-863-3111
2.      Providence-area radio and television stations and websites;
3.      Brown homepage: and Emergency web page http://emergency.brown.edu.

•       The responsibility to cease operations of the Brown University Shuttle (BUS) rests with the BUS operator, First Transit, and will be made and communicated separately from any decision to close or delay opening of the University. BUS, due to the type of vehicles and service, may shut down in inclement weather even when the University is operating normally. Users of the service should monitor communications (generally made via email to the Brown community and on the Transportation website  http://www.brown.edu/about/administration/transportation/) regarding service status carefully and plan travel accordingly during periods of snow, ice, freezing rain or other inclement weather conditions.