Conference Management

The Office of Continuing Medical Education provides a full range of conference management services for its activities. These services include, not limited to:

  • Site Selection and Contract Negotiation
  • Activity Marketing and Promotion
    • Coordinate and manage brochure design, development and distribution
    • Implement other publicity as required (i.e. e-blasts, posters, website)
  • Speaker Correspondence and Preparation
    • Invitation and confirmation of speakers
    • Pre-conference communications (conflict of interest disclosure form, speaker presentations, etc.)
  • Process Registrations/Payments
    • Registrations received by secure online registration system
    • Manage registrant communications (confirmation, directions, course materials, other relevant information)
    • Maintain registrant database
  • Financial Management
    • Prepare activity budget estimate
    • Manage all activity related income
    • Manage all activity related expenses
    • Prepare detailed financial report at the end of the activity
  • Prepare Conference Materials
    • Online or  Print Syllabus Production
    • Evaluation forms
    • Post-conference outcomes survey
    • Registration lists
    • Name badges
  • Coordinate and Manage on-site activities and services
    • Audio Visual
    • Catering
    • Registration
    • Exhibits
  • Prepare, distribute, summarize outcome measurement tools
    • Pre and Post Activity surveys
    • Activity evaluations
  • Commercial Support
    • Prepare, submit and manage online educational grant applications.
    • Ensure that appropriate letters of agreement  from all commercial funding sources are completed and signed by all parties prior to the activity. All agreements must be between the commercial supporter and Brown  (ACCME SCS.)
    • Maintain Letters of Agreement in activity file.
  • Exhibits
    • Communicate fees, policies, and responsibilities to vendors.
    • Maintain compliance with ACCME and Brown CME policies regarding exhibits at educational activities.

    Please contact us for further information about our conference management services.