Rome: For Accepted Students
An Immersion in Roman Life & Culture
Students should bring a copy of these emergency phone numbers while they are traveling as well as leaving a copy with their parents/guardians.
Jose Paix – On-Site Director
St. Stephen’s School
Via Aventina, 3
T: (39) 065.750.605
Rosario Navarro – Director, International Programs, Brown University
Emergency Phone Numbers in Italy
Ambulance/Medical Emergencies: 118
Fire Emergencies: 115
Brown University Department of Public Safety
Emergencies (when calling from Italy)
General inquiries (when calling from Italy)
Congratulations on your acceptance!
We have compiled some important information for you. Please review this carefully with your family and don’t hesitate to contact us with any questions at email@example.com. We look forward to your participation in the Rome Global Program!
Table of Contents
The following forms and supporting documents are required for participation in a Global Program:
- Pre-College Off-Campus Programs Student Acceptance Form – release and waiver to be signed by student and parent
- Medical Authorization Form – authorization for treatment to be signed by student and parent
- Medical and Immunization History Form – to be signed by physician
- Copy of Passport Bio page
- Copy of Health Insurance Card
- Travel Itinerary & Emergency Contact Form – to be submitted once flights have been booked
- Student Pre-Orientation Tutorial – Banner ID required for log-in
- Disability, Medical, Dietary Services Request Form (if applicable) – to be completed if student has a disability or medical condition that may require a learning and/or physical accommodation
- Student/Attendee Allergy Form (if applicable) – to be completed if student has significant food allergies
*Forms will be available soon. You will receive an email once they are posted.
Send all documents to:
Attn: Forms Coordinator
Brown University Pre-College Programs
Providence, RI 02912
Regarding Disability and Medical Accommodations - Rosario Navarro, the Director of International Programs and Language Area Studies, will contact students who note medical, learning, or dietary needs on the required forms. Phone calls will be made the last week of May (May 25 – 29).
Code of Conduct
Please familiarize yourself with Brown University’s Pre-College Code of Conduct statement on the Pre-College Program: Policies webpage.
Sunday, July 12 – Saturday, August 1, 2015
We ask that you do not book flights until the program is confirmed – program confirmation will be communicated no later than Friday, April 17, 2015.
Airport: Rome Fiumicino International Airport (FCO)
Arrival: Sunday, July 12, 2015 - arrive by 12:00 noon
Departure: Saturday, August 1, 2015 - depart by 1pm
Once program is confirmed and you are ready to book flights, please contact us at 401-863-7900 or firstname.lastname@example.org if you cannot find a flight within stipulated time frames.
Once your flights are confirmed, please fill out your itinerary here. The form will also ask for emergency contact information and dietary preferences.
Please note that if you are arriving/departing outside of the program dates, we cannot provide accommodations pre/post program.
Airport Arrival and Departure
Arrival: On arrival day, students are met at the Rome Fiumicino International Airport by Brown staff to transfer you to St. Stephen’s School. After students claim their luggage and go through Customs, they will connect with staff at the ARRIVALS area. Staff are easily identifiable by Brown University shirts. Staff will be readily available at the airport in the event of unexpected travel delays.
For students arriving with their parents, please proceed directly to St. Stephen’s School between 1pm and 3pm on arrival day, Sunday, July 12, 2015.
Departure: On departure day, transportation will be provided to the airport and students will be accompanied to appropriate terminal by program staff. Staff will be readily available at the airport in the event of unexpected travel delays.
In case of flight delays, please call the On-Site Director.
Pre-Departure Program Orientation
A pre-departure program orientation via WebEx is scheduled for Sunday, May 10, 2015 at 12:00 pm EST. Please note this web conference is intended for both students and parents. Information on how to access orientation will be emailed prior to the web conference.
Communication with Families
Program staff will communicate with families during the program via email during key points, such as arrival and departure as well as arrival to overnight visits. Email communication will primarily be intended to inform families that students have arrived at destinations safely.
Families will also receive access to the program blog. Student submissions will speak to program developments and student learning. Families will receive access to the blog the first day of the program.
Students enroll in one course: The Many Faces of Rome (CRN: 10820)
Course Material requirements:
- Blue Guide Rome, 10th Edition
- Rome (Oxford Archaeological Guide) – Amanda Claridge
- Streetwise Rome Map
Please prepare for the program by reading the introductions for Blue Guide Rome and Rome Oxford Archaeological Guide.
- Current passport (valid for at least 3 months after the end of the program)
- Photocopies of important documents and forms (passport, insurance, credit card, emergency contact numbers)
- Prescription medicine, including inhalers and epi-pens, in their original packaging to avoid delays at airport security (we recommend travelling with your prescription)
- Cell phone activated for international use (Optional: www.travelcell.com, international phone rental)
- Adapter plug that supports universal voltage 110V-240V
- Travel alarm clock
- Rome city map (recommended: Rough Guide or Streetwise Rome)
- Notebooks and pens
- Day bag or small backpack for weekend trips
- Bug spray
- Water bottle
- Comfortable and sturdy walking shoes
- Comfortable and sturdy sandals or flip-flops
- Bathing suit and towel
- Shower robe and slippers
- One or two sweaters, sweatshirts or light jackets
- Rain jacket/poncho or umbrella
- One or two pairs of long pants
- One “dressy” outfit (including shoes)
- Day-to-day clothing (shorts, skirts, sundresses, jeans, t-shirts)
- Toiletries/personal items (i.e. shampoo, toothbrush, toothpaste, hair dryer, etc.)
- Mini-First Aid Kit (with Band-Aids, antibacterial gel, bug bite pen, etc.)
- Spending money (see below)
Students are not required to bring their laptop computers but are welcome to do so. There is wireless internet everywhere at St. Stephen’s School. Alternatively, computer labs are available for student use.
Plan to bring between 300-500€ in spending money. The most convenient way is to acquire a prepaid credit card which can be used as a credit or ATM card. Visa or MasterCard are most widely accepted.
Another alternative is to use your bank ATM card; be sure to have your bank activate your card for overseas use before your departure. Cash can also be easily exchanged at the airport or at several locations in the city but there is a usually an additional exchange fee for this service.
What not to bring
Students are prohibited from bringing illegal drugs, alcohol, and weapons of any sort, including pocket or swiss army knives.
Accommodations and Meals
Students reside at St. Stephen’s School - Rome. St. Stephen’s is a day and boarding high school located in the heart of Rome on the Aventine hill. Students are housed in the main villa of the school in two wings on the top two floors where the boys’ and girls’ dormitories are located. Each section contains double and triple student rooms.
The following is information regarding the facilities at St. Stephen’s:
- All rooms are fitted with bed and bathroom linen.
- All rooms have wireless broadband internet.
- Shared hall bathrooms separated by gender.
- Each student will have their own key to their room.
- Breakfast, lunch and dinner will be held at the school’s dining hall. A few meals will organized for the group at local restaurants.
- Coin operated washing machines and dryers are available on campus.
- Access to school gym and recreational facilities.
Weekend trips include visits to Pompeii, Amalfi Coast, Tuscany, and Umbria. Program staff members accompany the field trips and supervise students at the off-campus sites.
Accommodations and meals during field trips will be provided at local hotels and restaurants.
A detail overview of weekend trips will be covered during the pre-departure orientation on Sunday, May 10.
There will be approximately 25 students from all over the U.S. and the world in the program. Students are at least 16 years of age and in grades 10 through 12 in high school.
HTH Worldwide Insurance
Each student participating in a Pre-College Global Program is automatically enrolled in HTH Worldwide during the length of the program. HTH Worldwide provides insurance coverage for accident and sickness, and also emergency assistance services. Students will be emailed instructions on how to log into the HTH Worldwide site for coverage and benefit information prior to departure.
Personal Health and Medical Emergencies
This program is experiential in nature therefore students spend minimal time in a traditional classroom setting. The program is physically challenging as students spend much of their time walking throughout the city. To that end, we ask that students to monitor their water intake in order to avoid dehydration.
Program staff has a list of medical facilities and providers in order to provide students with the medical care required. In the event of a medical emergency, student will be transported to a local hospital located within minutes of St. Stephen’s.
Dietary Restrictions and Medical Conditions
Brown will work with the staff at each location to make accommodations for dietary restrictions and food allergies if we are notified in advance. Students must communicate any dietary allergies on the Medical and Immunization History Form. Dietary preferences, including vegetarians and vegans, should be indicated on the Student/Attendant Allergy Form or through the Travel Itinerary & Emergency Contact Form.
If your student brings prescription medication, the On-Site Director or his/her designee will collect and store all prescription medications on the first day of the program. Students must be responsible for requesting and taking prescribed dosage. Students with life-saving asthma and anaphylaxis medications (eg. epi-pens and inhalers) must keep them on their person at all times. All students who are taking prescription medications should bring the prescribed medication in the original container with a copy of their prescription to give to the On-site Director. Having a copy of the original prescription may enable us to replace medication if needed.