Pre-College Programs

Pre-College Programs: Principles, Codes, and Policies

Table of Contents




Brown University Pre-College Programs bring together students from the United States and other countries who share an interest in seeking academic enrichment and intellectual growth, and provides an environment that supports the pursuit of these goals.

To ensure that students have successful, fulfilling, and engaging experiences, students and parents/guardians are expected to read and abide by the codes and policies below. Students enrolled in the University’s Pre-College programs must be capable of accepting, and are expected to take, responsibility for their behavior. The Pre-College programs are committed to maintaining standards that are conducive to academic excellence.

Program instructors, residential life and other staff are charged with implementing Pre-College program codes and policies, and supporting students’ success.

Student Challenge/Concern Who to Contact
Social/Emotional Resident Advisor, Resident Director, Leader Fellow (for Leadership Institute and BELL)
Academic Course Instructor, Director of Pre-College Program
Balancing Social/Emotional and Academic Life Resident Advisor, Resident Director, Leader Fellow (for Leadership Institute and BELL)
Other questions precollege@brown.edu / 401-863-7900

*Students receive information at check-in with contact information they can use for assistance 24 hours/day.

PRINCIPLES OF THE BROWN UNIVERSITY COMMUNITY

We, as members of the Brown University community – faculty, students, and staff – are dedicated to supporting and maintaining a scholarly community in which all share together in the common enterprise of learning. As a central aim, Brown University promotes intellectual inquiry through vigorous discourse, both oral and written. The fundamental principles that must necessarily undergird this aim include:

In becoming a part of Brown University, we accept the rights and responsibilities of membership in the University’s academic and social community, and assume the responsibility to uphold the University’s principles.

RESPECT FOR THE INTEGRITY OF THE ACADEMIC PROCESS

The rights and responsibilities that accompany academic freedom are at the heart of the intellectual purposes of the University.  Our conduct as community members should protect and promote the University’s pursuit of its academic mission. We are all, therefore, expected to conduct ourselves with integrity in our learning, teaching and research, and in the ways in which we support those endeavors.

INDIVIDUAL INTEGRITY

In order to ensure that the University can dedicate itself fully to its academic and educational vision, it is expected that an individual’s personal integrity will be reflected not only in honest and responsible actions but also in a willingness to offer direction to others whose actions may be harmful to themselves or the community. The University expects that members of the Brown community will be truthful and forthright. The University expects that community members will not engage in behavior that endangers their own sustained effectiveness or that has serious ramifications for their own safety, welfare, academic well-being or professional obligations, or for that of others.

RESPECT FOR THE FREEDOMS AND PRIVILEGES OF OTHERS

We strive for a sense of community in which the individual growth of all members is advanced through the cultivation of mutual respect, tolerance, and understanding. Brown University values and encourages individuality while also affirming the community dimensions of academic life. A socially responsible community provides a structure within which individual freedoms may flourish without threatening the privileges or freedoms of other individuals or groups.

The University is committed to honest, open, and equitable engagement with racial, religious, gender, ethnic, sexual orientation and other differences. The University seeks to promote an environment that in its diversity is integral to the academic, educational and community purposes of the institution.

RESPECT FOR UNIVERSITY RESOURCES

All community members must respect the general resources and physical property of the University. Such resources are assets in which community members have a vested interest, as these resources specifically support the institutional mission.


CODE OF CONDUCT

To uphold the Principles of the University Community, members of Brown University are expected to:

SPECIFIC CONDUCT CODES FOR ALL PARTICIPANTS EXCEPT THOSE STUDENTS ENROLLED ONLY IN ON-LINE COURSES

Failure to abide by this code, policies available on the Pre-College website, and applicable University policies may result in disciplinary action, which could include but is not limited to: a warning, consultation with parent/guardian, or in cases of serious or repeated incidences, dismissal from the program. Should a participant be dismissed from the program for any reason, tuition, fees, room and board charges, and any other program-related expenses will not be refunded. In addition, course credit and financial obligations arising from dismissal from the program, including travel costs will be the responsibility of the student and parent/guardian. Students will not receive Course Performance Reports or Certificates of Completion.

If participants or parents/guardians have questions about the Code of Conduct, they should contact the Pre-College Program Office as soon as possible, ideally prior to beginning a program.


ACADEMIC POLICIES

Course Changes

Course changes just prior to and especially once a program has begun must be made with careful thought. Once classes have begun, course changes entail missed work and missed classes, and therefore students must have substantive reasons for requesting a change. All course changes must be approved by the appropriate Pre-College Program Director. Course changes are not made simply upon request, but only after due consideration of the rationale for the change and a determination of student qualifications for the course into which he/she wishes to enroll. If a student is found to need additional English language support beyond what can be offered in the program they are enrolled, the student may be moved to the Intensive English Program.

Changes of enrollment between programs (e.g., from Summer@Brown to Leadership Institute), once a program is underway, are strongly discouraged, can rarely be accommodated, and then only under exceptional circumstances. Note that changes between programs may require a residential room change.

Once a course is underway, students may request a course change subject to the following deadlines.

Pre-College Program Credit or Non-Credit Deadline for Course Change Request*: Before the end of the class on the… Attendance required or registration will be cancelled on the… Students will receive a Course Performance Report (CPR)** Students will receive a Certificate of Completion if they successfully complete and pass the course
Summer@Brown 1-week course Non-Credit first day second day No Yes
Summer@Brown 2-week course Non-Credit second day second day Yes Yes
Summer@Brown 3-week and 4-week course Non-Credit third day second day Yes Yes
Intensive English Language Program Non-Credit first day second day Yes Yes
Leadership Institute Non-Credit first day second day Yes Yes
BELL: RI and BELL: Alaska Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
CDC: Atlanta Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
Rome, Italy Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
Segovia, Spain Non-Credit Since students are enrolled in one course, there are no other course options. Since students are enrolled in one course, there are no other course options. Yes Yes
Online 1- and 2-week course Non-Credit by 5PM EST on the Friday before the start of the course second day No Yes
Online 3-week and longer course Non-Credit by 5PM EST on the Friday before the start of the course second day Yes Yes
STEM I - SPARK Non-Credit second day second day Yes Yes
STEM II Non-Credit second day second day Yes Yes
Pre-Baccalaureate (7-week course) Credit third day third day No: Students receive grade or S/NC***

*Location to visit to drop or change course:

Summer Information Desk
Stephen Roberts Student Center

**Evaluation of Academic Performance for Pre-College Courses

1-6 week courses are non-credit offerings, so that students can concentrate on learning and the process of scholarship, and not the final grade. Progress is evaluated during conferences with the instructor, in comments on written work, or in a final course performance report written by the instructor. All students who successfully complete their course will receive a Certificate of Completion. Students enrolled in courses two weeks or longer (with the exception of off-site one-week programs in Atlanta and Costa Rica) will also receive a narrative Course Performance Report (CPR), in which the instructor outlines the content of the course and evaluates the student’s performance. Certificates and CPRs begin to be sent approximately eight weeks after the student's course ends. While CPRs are emailed to students, Certificates are mailed to students.

***Grades for Pre-Baccalaureate Courses

In these graded and credit-bearing courses, students can elect to receive a course grade (A, B, C, No Credit) or the S/NC option (Satisfactory or No Credit) with the exception of certain courses which are offered S/NC only. Please refer to the Undergraduate Academic Calendar for the Grade Option deadline. To make grade option changes students must complete the Add Drop form in person, at the Summer Information Desk in the Stephen Roberts Student Center, or at The School of Professional Studies offices, located at 200 Dyer St. If a student does not specify a grading option, a letter grade will be awarded.

Grade reports and transcripts are mailed by the University Registrar's Office. Upon request, the University Registrar's Office will send official transcripts to the institutions specified by the student.

Offenses Against the Academic Code may include

Excerpted from Brown University's Academic Code

Use of Sources

In preparing assignments a student often needs or is required to employ outside sources of information or opinion. All such sources should be listed in the bibliography.

Citations and footnote references are required for all specific facts that are not common knowledge and about which there is not general agreement. New discoveries or debatable opinions must be credited to the source, with specific references to edition and page even when the student restates the matter in his or her own words. Word-for-word inclusion of any part of someone else’s written or oral sentence, even if only a phrase or sentence, requires citation in quotation marks and use of the appropriate conventions for attribution. Citations should normally include author, title, edition, and page. (Quotations longer than one sentence are generally indented from the text of the essay, without quotation marks, and identified by author, title, edition, and page.) Paraphrasing or summarizing the contents of another’s work is not dishonest if the source or sources are clearly identified (author, title, edition, and page), but such paraphrasing does not constitute independent work and may be rejected by the instructor. Students who have questions about accurate and proper citation methods are expected to consult reference guides as well as course instructors.

Copyright Infringement

Improper use of copyrighted materials can also constitute infringement of the Academic Code when it compromises the integrity of the academic process.

Creative Work

A piece of work presented as the individual creation of the student is assumed to involve no assistance other than incidental criticism from any other person. A student may not, with honesty, knowingly employ story material, wording, or dialogue taken from published work, including websites; lm, video, and DVDs; radio and television programs; and lectures or other sources, without full acknowledgment.

Examinations, Quizzes, and Tests

In writing examinations and quizzes, the student is required to respond entirely on the basis of his or her own memory and capacity, without any assistance whatsoever except such as is speci cally authorized by the instructor.

Cheating on examinations and quizzes can take the forms listed below. The list is not exhaustive.

Laboratory Work and Assignments

Notebooks, homework, reports of investigations or experiments, and computer code projects must meet the same standards as all other written work. If any of the work is done jointly or if any part of the experiment or analysis is made by anyone other than the writer, acknowledgment of this fact must be made in the report submitted. Obviously, it is dishonest for a student to falsify or invent data.

Services and Accommodations for Students with Disabilities

Brown University offers inclusive educational opportunities as well as services and reasonable accommodations to meet the needs of qualified students with disabilities. Student and Employee Accessibility Services (SEAS) is the designated office that administers requests related to disabilities. All inquiries regarding disability related accommodations and services should be directed to SEAS. They can be contacted directly at 401-863-9588 or SEAS@brown.edu.

Upon acceptance into the program, students should indicate a need for academic, housing, dietary, and/or transportation accommodations when completing the Disability, Medical and Dietary Request portion of the Medical Authorization and Health History Form. Students will then be sent automatically a link to complete the form which will be submitted to SEAS. Along with this form, students may need to submit documentation of their area of disability and needs. Please reference the SEAS guidelines for documenting a disability and contact them if you have any questions or concerns: SEAS@brown.edu or 401-863-9588.

Brown also has an accessibility map that describes routes of travel, accessible parking, and the general accessibility level of all campus buildings. Some residence halls require stairs and none of them are air-conditioned. Please contact SEAS well in advance if these are areas of concern.

Please note that Pre-College Programs, with the exception of the Pre-Baccalaureate Program, do not involve test-taking, timed completion of assignments or projects for which students are evaluated. Therefore documentation related to accommodations for these instances is not needed.

Students should request accommodations with as much notice as possible to ensure accommodations can be arranged.

Computing Facilities & Internet Access

Brown has its own standards of behavior for users of its computing facilities and services (see Brown's Acceptable Use Policy for computing). All users of Brown's computing resources are expected to abide by the guidelines outlined in the document "Using Computer Resources at Brown," which students receive at Orientation. Brown does not actively monitor Internet activity, and takes no responsibility for the content students find while on the internet. Students will have access to all on-line materials. Printers located in the computing facilities may be used for course assignments only.


FINANCIAL POLICIES

Payment Deadlines

SPRING Pre-College Programs
Students enrolled in Spring Pre-College programs will be billed
once the programs are confirmed to run.
Payment Deadline
Florida Keys February 22, 2017
Costa Rica February 22, 2017
Spring@Brown March 1, 2017
SUMMER Pre-College Programs
Students enrolled in Summer Pre-College programs will be billed
beginning in February 2017.
Payment Deadline
Students enrolled before May 25, 2017 May 25, 2017
Students enrolled after May 25, 2017 Due upon enrollment

Billing Information

Electronic Statements are produced monthly that reflect any activity posted to the students' account since the previous statement. Statements are generated around the 10th of each month, or the next business day following a weekend or holiday. When a statement is generated, a link to the current billing statement is sent to the student’s official Brown email address and to their Authorized Users email address. It is strongly recommended that students set up parents and/or guardians as Authorized Users to view their student account, especially if they are dependent on their parents and/or guardians for financial assistance for educational expenses.

Access the E-Bill and E-Payment system at http://payment.brown.edu. From the E-Bill/ E-Payment web site, students and parents/guardians may:

PLEASE NOTE: In order for the student to access the electronic billing system, they must first activate their Brown account. All enrolled students eligible to receive a billing statement will be sent email instructions on how to activate. If you have any questions regarding your activation email notice, please email precollege@brown.edu

Payment Information

Accepted Payment Methods:

Returned Payments:

Additional Fees

All students may be subject to additional fees other than the standard course and residential fees:

Refund Policies

Application fees, program deposits, and international processing fees are non-refundable. All credit balances are subject to account review. Please be aware that many students incur additional fees while on campus. Therefore, refunds are typically processed three weeks after the completion of a program. Students who withdraw after the 100% refund policy period are still held responsible for paying the remaining balance due if no attempts to make payment have been made prior to the withdrawal date. Students who have a credit balance prior to their arrival on campus may submit a refund inquiry to spsbilling@brown.edu.

Refunds of remaining fees will be made as follows:

Spring 2017 Pre-College Program Withdrawal Date Refund
Costa Rica: The Cloud Forest February 22, 2017 or before 100%
February 23-March 10 50%
March 11 or after 0%
The Tropical Coast: The Florida Keys – a BELL program February 22, 2017 or before 100%
February 23-March 10 50%
March 11 or after 0%
The Future of Science and Technology in Medicine: Providence, RI March 1, 2017 or before 100%
March 2-17 50%
March 18 or after 0%
Summer 2017 Pre-College Program Withdrawal Date Refund
Summer@Brown 1- and 2-week course Before class starts 100%
On or before second day of class 70%
After second day of class 0%
Summer@Brown 3- and 4-week course Before class starts 100%
During the first week of class 75%
After the first week of class 0%
Intensive English Program Before class starts 100%
During the first week of class 75%
After the first week of class 0%
Leadership Institute Before class starts 100%
On or before second day of class 70%
After second day of class 0%
BELL: Alaska May 27 or before 100%
May 28-June 11 50%
After June 11 0%
BELL: Rhode Island Before class starts 100%
On or before second day of class 70%
After second day of class 0%
CDC: Atlanta May 27 or before 100%
May 28-June 11 50%
After June 11 0%
Rome, Italy May 27 or before 100%
May 28-June 11 50%
After June 11 0%
Segovia, Spain May 27 or before 100%
May 28-June 11 50%
After June 11 0%
Online Courses Before class starts 100%
On or before fifth day of class 50%
After fifth day of class 0%
STEM I - SPARK Before class starts 100%
On or before second day of class 70%
After second day of class 0%
STEM II Before class starts 100%
On or before second day of class 70%
After second day of class 0%
Pre-Baccalaureate Program (7-week credit courses) June 29, 2017 or before 100%
June 30 - July 3 80%
July 4-7 50%
July 8 or after 0%

RESIDENTIAL POLICIES

In order to support all students in their successful participation in the Pre-College Programs, all students must abide by the following guidelines. Failure to follow these guidelines, and established expectations for social and residential conduct as indicated in the Code of Conduct may result in disciplinary action.

Program Day(s) Quiet Hours by day of the week Curfew Hours - everyday
STEM I - Spark Sunday-Thursday
Friday-Saturday
9:00PM-8:00AM
10:00PM-8:00AM
10:00PM in own room
10:30PM lights out
STEM II Sunday-Thursday
Friday-Saturday
9:00PM-8:00AM
11:00PM-8:00AM
10:30PM in own room
11:00PM lights out
All other Pre-College Programs Sunday-Thursday
Friday-Saturday
9:00PM-8:00AM
1:00AM-9:00AM
11:00PM-6:00AM
Sports Camps Daily 10:00PM-6:00AM
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SECURITY AND PERSONAL SAFETY

Below is information about how the Pre-College programs promote personal safety for its students.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. The public can obtain a copy of this report by contacting Public Safety at 401-863-3103 or accessing the following web site: https://www.brown.edu/about/administration/public-safety/crime-statistics-and-compliance

PROPERTY

Office Location Telephone Number
Department of Public Safety 75 Charlesfield Street 401-863-1663
Dining Services 401-863-3343
The Libraries 401-863-2165
401-863-3331
Residential Life Grad Center E:
42 Charlesfield Street
401-863-3502

Bring any lost item found on campus to the Department of Public Safety at 75 Charlesfield Street.


DISCIPLINARY PROCEDURES

Academic Offenses

If an instructor believes that a student in his/her course has acted questionably with regard to academic honesty, or fails to meet the academic requirements of the course, including attending the class, the matter should be brought to a Program Director in the School of Professional Studies. A Program Director, after consultation with the instructor, student, and appropriate others (i.e. teaching assistants and/or Resident Advisor, the student, other instructors), will determine if a formal hearing is required. The Dean or Director will interview all concerned individuals and review relevant materials in order to determine whether a violation of the academic code has occurred. If so, the hearing officer will determine the appropriate penalty, which may include: reprimand; probation; loss of credit in the exercise; directed No Credit in the course; or dismissal from the Program.

Non-Academic Offenses

Students are expected to act responsibly and autonomously at all times, but will be subject to guidance and direction from residential staff. If inappropriate behavior occurs, residential staff will intervene and discourage such actions. Residential staff are responsible for requiring compliance with program policies and procedures. They will bring inappropriate behavior to the attention of the program administration. In a case where a student, in the judgment of the residential staff, fails to meet the established expectations for social and residential conduct, or shows disregard for a member of the residential staff's directives, disciplinary action will be taken.

Disciplinary Meetings

The disciplinary system is not meant to mirror the legal system. The principles of the Pre-College programs and the goals of balancing student education with accountability provide a philosophical foundation distinct from the legal system. Students will receive a charge letter describing the alleged violation. Disciplinary meetings are conducted by a dean or other appropriate staff. In determining whether or not a standard of conduct and/or policy has been violated, a dean or other designated staff member will base his/her determinations on the standard of preponderance of evidence. Parental notification may be an outcome of a disciplinary meeting depending on the seriousness of the incident. In an effort to encourage students to take responsibility for their behavior and use the experience to make good decisions, parents may not be notified of a disciplinary meeting until the outcome has been determined.

Academic Consequences

a. Academic probation.
b. Loss of credit for an assignment: this penalty only applies in cases where academic dishonesty occurs.
c. Directed no credit: this penalty for academic dishonesty results in a student to receive no credit, grade, or supporting documents for a particular course.
d. Dismissal from the program.

Non-Academic Consequences (May include one or more of the following outcomes not necessarily in this order.)

a. Written warning
b. Probation
c. Housing assignment relocation or removal from housing
d. Restitution (for the repair or replacement of property)
e. Dismissal from the program

Note: Students placed on probation are notified in writing that any misconduct while on probation is likely to result in dismissal from the program.

In a case where a single serious violation occurs or where a student endangers the well-being of themselves and/or others, a decision may be made to dismiss the student immediately and without prior probation. This includes serious infractions that occur during the final days of the student’s program. Such violations will result in withdrawal from the program without grades or record or certificate of program participation issued. In cases of serious violations that lead to dismissal, the assistance of Brown University Department of Public Safety may be requested.

Students dismissed from the program, whether for academic or behavioral reasons, are notified in writing. A parent or guardian is notified immediately after the decision of dismissal has been given. Students dismissed from the program are required to notify their parents/guardians to make travel arrangements at the earliest possible time. In cases of Sexual Misconduct, the complainant will be notified of the finding, sanction, and any accompanying terms that impact them.

Students dismissed from the program are responsible for checking out of their room under the supervision of a residential staff member. If a student or parent is not able to pack their belongings, a moving company will be contracted by the University to inventory, pack, and ship the student’s belongings at the student’s own expense. The University is not responsible for any lost or damaged items.

Students who have been dismissed from any Brown Pre-College program for academic, social, or residential violations will receive no refunds of any deposits or fees. Grades, Course Performance Reports, or Certificates of Completion will not be issued to a student who has been dismissed.

Appeals

a. Typically within 24 hours of notification of the hearing outcomes, the respondent(s) may appeal in writing the decisions in the case, setting out the reason(s) for the appeal. Appeals shall be submitted to the Dean of the School of Professional Studies or his/her designee.

b. Appeals will normally be considered only when relevant new evidence not available at the time of the hearing is presented, or when a substantial procedural error by the hearing body/officer is demonstrated. Students are typically notified of the outcome of the appeal 24 hours from the time of submission. During the appeal process, the findings are in effect, i.e. a student who is given probation is on probation, or if dismissed, the student will not be allowed to attend class, and may be temporarily moved out of their residence halls. The final decision of the Dean may not be appealed.

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