Summer Sports Camps Policies
Athletic Camps on the Brown Bears Campus
All sports camp fees must be paid in full at time of registration. Walk-in registration will be available onsite during the camp check in on a first come first serve, basis pending availability in the camp. Please visit specific camp pages for details.
Accepted Payment Methods
ACH (electronic check): This method will be accepted for camp fee payments. ACH payments can only be processed by using a US personal checking or savings account. Corporate accounts are not allowed.
Credit Cards (MC/Visa/AMEX/Discover) are accepted for camp fee payments.
ACH Payment Returns: ACH payment clearing failures due to insufficient funds, incorrect account information, etc. will be notified via email.
48-hour Registration Grace Period: If you register for a camp in error and subsequently would like to cancel your registration, you must notify us via email at firstname.lastname@example.org within 48 hours from the time you registered. A full refund will be given provided written documentation is received within the 48 hour window.
Refunds are only permitted up to 30 days before the start of camp. For commuters and day camps a refund may be granted, less a $100 administrative fee. For residential camps a refund may be granted, less a $250 administrative fee.
After the 30-day window, only requests supported with proper medical documentation demonstrating illness or injury that prevents the camper from participating in camp will receive a refund minus the administrative fees. No refunds are provided for a camper that departs camp early for any reason including injuries sustained at camp.
All requests for refunds must be submitted in writing via email at email@example.com and must be received no later than seven (7) days after the completion of the sports camp. Any requests submitted more than 7 days after the camp will not be accepted and you will forfeit your camp fees.
Please note: Non-refundable payments for campers who withdraw may not be converted to a donation to the University.
Campers may transfer to a different sports camp within the same sport, coaching staff without penalty provided there is available space. All requests for transfers must be submitted in writing via email at firstname.lastname@example.org. The difference in fee must be paid by the camper, or if of less value, will be refunded.
A camper’s registration may not be transferred to a camp that is not currently listed on the Sports Camps website.
In-Camp Attendance Changes
Campers that change attendance options within a camp, including residential to commuter status later than 7 days prior to the start of camp are not eligible to receive a refund on the price difference. All requests for changes must be submitted in writing via email at email@example.com.
All campers are required to show proof of health insurance with a US carrier. Please include a copy of both sides of the camper's insurance card along with the Medical Authorization Form. If you cannot provide proof of insurance you must purchase a limited insurance policy for the duration of the camp, you may do so for $20, per camp. To purchase, click here.
In order to support all athletes in their successful participation in Sports Camps, all campers must abide by the following guidelines. Failure to follow these guidelines, and established expectations for social and residential conduct as indicated in the Code of Conduct may result in disciplinary action.
- All campers, with the exception of day campers, are required to stay in Brown University’s residence halls.
- Campers are randomly assigned to single, double, triple, and quad occupancy rooms so they can build relationships with new people. Sports Camps do honor roommate requests when possible but it is not guaranteed. Campers enrolled in the same camp are not necessarily housed in the same residence hall.
- Sleep in the bedroom they are assigned to.
- Respect the rights of roommates, including but not limited to, the right to privacy and free use of the shared room.
- Abide by curfew, including checking-in with camper’s respective Resident Advisor every evening by the designated curfew time, and then remaining on their floor unit for the evening. The residential staff will place a call to the parents of any camper who is more than one minute late for curfew. The Department of Public Safety will be informed after an appropriate interval of time. Campers who are delayed in returning to their residence hall by curfew must contact a Resident Advisor by phone.
|Program||Day(s)||Quiet Hours by day of the week||Curfew Hours - everyday|
- Room changes or swaps are prohibited in the first 24 hours of the official start date of a camp.
- Campers may not change their room assignment without authorization from the Residence Director who will determine whether a request can be accommodated.
- Residence halls are not air conditioned and some do not have elevators.
- Disability Accommodations: If a camper needs an air conditioner for medical reasons or any other accommodation with housing, they should begin the registration process by indicating a need for housing, dietary (due to severe allergy) when completing the Disability, Medical and Dietary Services Request section of the Medical Authorization and Health History Form. Please reference our Accessibility Services page for more information.
- Smoking is not permitted in the residence halls or within 35 feet of a university building.
- Identification (ID) Cards: Each camper is issued a Brown University ID card that is the property of the University. This card opens the exterior door of the residence hall and provides access to the dining halls and athletic center). Campers should use only their own card, and never lend the card to another camper. If a camper has lost their ID Card, they should they should contact their Resident Advisor or Sports Camp Assistant.
- Room Keys: Brown University issues one room key to each resident assigned a room in a Brown residence hall during summer months. Campers are expected to be in possession of their room key whenever they leave the room.
- - Lock-outs: Campers should contact the Residential Advisor on call for their cluster if they are locked out of their room outside of business hours. During business hours, campers should go to the key room on the 3rd floor of Grad E to sign out a key. There is a charge for each time a lock-out occurs (first lock out the fee is waived; second lock out is $25; each subsequent lock-out is $40). Campers who borrow a key from the key room for a lock-out are expected to return the borrowed key within the same day.
- - (includes keys not returned at check-out and borrowed and not returned from key room): Report lost or stolen keys to The Key Room in the Office of Residential Life, located on the 3rd Floor of Grad E, 42 Charlesfield Street / 401-863-3502.
- - Every effort will be made to change locks within 24 hours of a report that a room key is missing.
- - The cost of a lock change varies depending on the type and configuration of the room. A standard single room lock change fee would be $120 and for a suite could be as high as $460.
- - No waivers are given for lost keys/ or lock changes.
- -Campers are responsible for moving their belongings. In most cases, the residence halls are located in close proximity to each other.
- -Note: campers who are enrolled in consecutive sessions of the same sport may stay in their original room assignment in most cases, with a new roommate.
Security and Personal Safety
Below is information about how the Pre-College programs promote personal safety for its students.
- Residence hall rooms and windows should be locked when not occupied. Residence hall entrances remain locked at all times.
- Care for personal health is critical. Poor hygiene, nutritional, and sleeping habits can be signs of emotional distress and lead to athletic and social difficulties and illnesses. Should a camper exhibit behavior which causes the camp staff to have a concern for the camper’s health, that camper may be required to see a healthcare professional for a consultation at Brown University's Health Services, Counseling and Psychological Services on campus, or an appropriate non-Brown affiliated clinic off-campus. If relevant staff determine that a camper is unable to function independently and needs resources that Sports Camp is unable to provide and/or is impacting the community, the camper may be asked to leave the Camp.
- Smoking: There is no smoking in Brown University buildings including residence halls or within 35 feet from the entrance to any University building. Smoking is prohibited at Camp sanctioned events including outdoor events.
- Fire safety: Regulations must be followed. When a fire alarm sounds, campers must evacuate the building immediately. Tampering with fire equipment, including fire extinguishers, smoke alarms and alarm boxes, is a violation of law and carries a fine of up to $1,000. Complete fire safety regulations are posted in the residence halls and are reviewed during meetings with residential staff.
- Motor Vehicles: The operation of motor vehicles by residential campers is prohibited. Commuter or Day campers may only use motor vehicles for transportation to and from Brown. Campers who must commute to campus by car are required to purchase a parking permit from the Transportation Office. The Transportation Office is located at J. Walter Wilson Hall. Campers are not permitted to transport other Campers in their motor vehicles. Any questions or concerns regarding the use of automobiles, please call 401-863-5988.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. The public can obtain a copy of this report by contacting Public Safety at 401-863-3103 or accessing the following web site: https://www.brown.edu/about/administration/public-safety/crime-statistics-and-compliance.
- Campers are urged not to bring valuables to campus. Campers are strongly encouraged to walk in groups and always let someone know where they are going. A camper should not leave the residence hall area alone after dark. Personal and community safety precautions are reviewed thoroughly at orientation and the first-floor unit meeting. The University is not responsible for personal property of camper, including items delivered to the University on the camper’s behalf and property in individual rooms. It is strongly urged that all campers have personal property insurance to protect from loss or damage due to theft, fire, flood, vandalism, and any other hazards.
- Any belongings left behind during any such period are and remain the sole responsibility of the registered occupant. The University reserves the right to remove unidentified/unclaimed items from all areas in the residence halls. Campers wishing to claim items left behind should contact Facilities Management Services within 48 hours of moving out: (401) 863-7800.
- Campers who are dismissed from a camp are responsible for packing their belongings and returning their key to Grad Center E at 42 Charlesfield Street. If a camper is not able to pack their belongings before departing from campus, the belongings will be inventoried, packed, and shipped by a third-party vendor contracted by the University at the camper’s own expense. The University is not responsible for lost or damaged property that may occur in packing and shipping.
- Lost & Found: The major lost and found locations on campus include:
|Department of Public Safety||75 Charlesfield Street||401-863-1663|
|Residential Life||Grad Center E:
42 Charlesfield Street
Bring any lost item found on campus to the Department of Public Safety at 75 Charlesfield Street.