Pre-College Programs
Policies
Policies
Policies
Policies

Pre-College Programs: Policies

Table of Contents

Policy Overview

Brown University Pre-College Programs bring together students from the United States and other countries who share an interest in seeking academic enrichment and intellectual growth. The Office of Continuing Education seeks to establish an environment that supports the pursuit of these goals.

Brown University assumes that the students enrolled in our programs are capable of accepting responsibility for their behavior and safety and expects them to do so. The programs are committed to maintaining standards that are conducive to academic excellence and personal health.

Residential staff members help students balance the competing demands of academic and social life. If you have an academic concern, you are encouraged to seek out the guidance of your instructor or a Dean in the Office of Continuing Education. If you have a personal concern, you are encouraged to seek out your Resident Advisor for advice or assistance. Professional live-in staff and Resident Advisors participate in a 24 hour on-call system to manage any emergencies that might arise.

These guidelines together with advising from faculty, residential staff and administrators should make acceptable standards of conduct clear to students. Students, who do not act in accordance with reasonable standards of behavior, thus creating a detrimental effect on themselves or others, will be subject to discipline and possibly dismissal from the programs. It is expected that parents, aware of the social and academic policies, will support these policies.

Program faculty, residential life staff and other staff are charged with invoking both University and Office of Continuing Education program policies. Students are expected to follow these policies in order to maintain and enjoy an academic and social environment which is conducive to the academic success, comfort and satisfaction of all.

Completion of the Acceptance and Statement of Policy Compliance form and the Code of Conduct form, which indicates knowledge of policies and guidelines contained herein, is a condition of program enrollment. Failure to read that document or this webpage does not excuse students from complying with program policies.

It is important to keep in mind that policies and procedures may vary from program to program. Please do not hesitate to contact us with questions: (401) 863-7900 or email us at summer@brown.edu.

Policy of Nondiscrimination in Programs and Activities
Brown University does not discriminate on the basis of sex, race, color, religion, age, disability, status as a veteran, national or ethnic origin, sexual orientation, gender identity or gender expression in the administration of its educational policies, admission policies, scholarship and loan programs, or other school administered programs.

Academic Policies

Academic Honesty
Strict academic honesty is required of all participants. A student's name on any written exercise is regarded as an assurance that it is a product of the student's own thought and study, stated in his or her own words and produced without assistance, except as quotation marks, references and footnotes acknowledge the use of other sources. Infringement of the academic code in written work entails penalties ranging from failure in a particular exercise or in a particular course, to dismissal.

Successful Completion of Academic Program
Commitment to successful completion of the academic program in which the student is enrolled is required. Students must meet all academic requirements established by instructors. Regular attendance at class sessions, punctual and competent completion of all assigned work, and full preparation for and participation in each class session are required. The University expects that students will not indulge in behavior that endangers the academic well being of themselves or others. Any student who does not meet these obligations may be put on probation or dismissed.

Course Changes
Course changes are made within three class days for seven-week credit course students and no later than the second class day for one and two week courses or after the third class day for three and four week courses. All course changes must be approved by a dean in the Office of Continuing Education. Considering the concern for missed work, students must have substantive reasons for requesting a change. Course changes are usually not allowed in the Intensive English Language Program. Students who wish to request a change must speak with the Director of International Programs by the end of the first week of classes.

Pre-College Courses (1-6 weeks - including Leadership Institute, Brown Environmental Leadership Lab (BELL), Intensive English Program, TheatreBridge)

Attendance Policies
All students must be in attendance by the second day of classes or their registration will be cancelled. Students may not change classes once the session has begun without permission of a dean. Such permission will only be granted in exceptional circumstances.

Evaluations
1-6 week courses are non-credit offerings. This option helps you concentrate on learning and the process of scholarship, not your final grade.  Progress is evaluated during conferences with the instructor, in comments on written work, and in classes 2 weeks or longer, a final course performance report written by the instructor. All students who successfully complete their course will receive a certificate of completion.

TheatreBridge Evaluations
TheatreBridge is a non-credit experience, encouraging you to concentrate on expanding your skills as a young creative artist rather than on a final grade. TheatreBridge embraces the idea that learning to practice an embodied craft requires sustained personal attention of individual teachers to each student. Progress is evaluated on a daily basis in studio classes, during regular one-on-one consultations with faculty mentors, and in a series of conferences with the full TheatreBridge faculty as a group. Upon successfully completing the program, all students receive a certificate of completion and a course performance report.

Pre-Baccalaureate Program Credit Courses (7 weeks)

Attendance Policies
All students must be in attendance by the third day of classes (Wednesday, June 25) or their registration will be cancelled. No changes to course registration may be made beyond this date.

Grades
In graded (credit-bearing) courses, students can elect to receive a course grade (A, B, C, No Credit) or the S/NC option (Satisfactory or No Credit) with the exception of certain courses which are offered S/NC only. Please refer to the Undergraduate Academic Calendar for the Grade Option deadline. To make grade option changes students must complete our Add Drop form in person, at the Summer Information Desk in the Stephen Roberts Student Center, or the Office of Continuing Education, 200 Dyer St. If a student does not specify a grading option, a letter grade will be awarded.

Grade reports are mailed by the Office of Continuing Education. Upon request, the University Registrar's Office will send official transcripts to the institutions you specify. Most institutions will accept these courses as credit toward degree requirements. Interested students should consult with the institution of their choice.

Work Load
Students enrolled in the 7-week Summer Session Credit Course program are enrolled in credit-bearing Brown University courses. A full course load in the summer term is two courses and residential students must take a full load. Each course is one credit, equal to 4 semester credit hours or 6 quarter credit hours.

Transfer Credit
Students completing courses for academic credit in the Summer Session Program should be aware of credit transfer policies. A Brown University transcript will record your course credit and grade (each course is one Brown course credit, four semester credit hours). Only the college or university you attend for your undergraduate degree can determine the acceptability of these courses for transfer credit according to the individual institution's own policies. If you attend Brown for your degree, the courses you complete will be carried on your academic record, but no course, completed here or elsewhere prior to first-year matriculation at Brown, will count toward the minimum 30 course requirement for graduation.

Online Pre-College Courses

Course Performance Reports & Certificates of Completion

Students enrolled in online courses three weeks or longer receive a written Course Performance Report, in which the instructor outlines the content of the course and evaluates the student’s performance.

Students who successfully complete their course will also receive a Certificate of Completion. To receive a certificate, students must complete 100% of the assigned work as determined by the instructor evaluation. Any questions regarding certificates should be sent to ceonlineprograms@brown.edu.

Transfering to another course
Students who registered for an online course but intended to register for a Summer@Brown
on-campus course (or vice versa) should contact ceonlineprograms@brown.edu for information on how to correct their registration.

SPARK – Science for Middle School

SPARK Attendance Policies
All students must be in attendance by the second day of classes or their registration will be cancelled.

SPARK Evaluations
SPARK courses do not have tests or grades. SPARK allows students to concentrate on learning and the process of scholarship, not your final grade. All students who successfully complete their course will receive a certificate of completion.

Financial Policies

Billing Information

Student Account statements will be generated beginning in February.  Bills will be sent to the address that students/parents provide to us during the application process.  Statements will be generated around the 12th of each month until the student is paid in full.  Account balances can also be viewed online via connect.brown.edu.  Please refer to the Payment Information below for timing and methods of payment.

Payment Information

Global Programs, BELL: Alaska payment deadline is 5/30/2014.

All other on campus and online course balances must be paid in full three weeks before the start of the program.

Accepted Payment Methods

ACH (electronic check) is accepted for any type of fee, including application, deposit and FULL balance. Partial payments by ACH are not accepted. Partial payments must be made by check, money order or wire transfer. ACH payments can only be processed by using a US personal checking or savings account. Corporate accounts are not allowed.

Credit Cards (MC/Visa/AMEX/Discover) are accepted for the application fee and deposit only.

PLEASE NOTE: Online ACH and Credit Card payments can be made via the student portal at connect.brown.edu

Personal Check or Money Order made payable to “Brown University”
Please be sure to include student name and Student ID# which begins with ‘B’.

Application and deposit payments should be sent to:
Brown University
Continuing Education,
200 Dyer Street
Box T
Providence RI 02912

BALANCE payments should be sent to:
Brown University
Cashiers Office
164 Angell Street
Box 1911
Providence, RI 02912

*Please note: Third party checks will not be accepted with the exception of checks from banks, trusts and investment companies purposely set up to fund a student's education.

**Check Conversion Notification: When you provide a check for payment, you authorize Brown University to either use the information from your check to make a one-time electronic funds transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic funds transfer, funds may be withdrawn from your account as soon as the same day we receive your payment and you will not receive your check back from your financial institution. For questions, please contact the Cashier's Office at 401-863-1280.

Wire Transfers:
Please email cebilling@brown.edu for wiring instructions.

To assure proper and timely credit, it is vital the sender provide additional "special instruction" information which should include the student name and Student ID# which begins with ‘B’.

Some banks deduct a fee from funds wired, meaning the actual amount received and credited may be less than the intended origination amount. To ensure full credit at Brown, the remitter should add wire fee charges to the amount being wired.

Returned Payments:
ACH Payment Returns: ACH payment clearing failures due to insufficient funds, incorrect account information, etc. will result in the reversal of the payment and a $20 returned payment charge.

Returned Checks: Any payment made, even if on a timely basis, that results in the check being returned for insufficient funds, lack of authorizing signature, etc. will result in the reversal of the payment and a $20 returned check charge. The bank automatically deposits all returned checks a second time before returning the checks to Brown

Additional Fees

All students may be subject to additional fees other than the standard course and residential fees:

Lockout fee: $25
(Please refer to the Room Key section for more information.)

Lock Change fee: $75
(Please refer to the Room Key section for more information.)

Health Insurance fee: $60 (Please refer to Health Insurance section for more information.)

Extended Housing: $150 per night

International Processing fee (non-credit): $100
(Please refer to the International Students page for more information)

SPARK- Travel Alone fee: $75 (each way)

Refund Policies

Application fees, program deposits, and international processing fees are non-refundable. All credit balances are subject to account review. Please be aware that many students incur additional fees while on campus. Therefore, refunds are typically processed 3 weeks after the completion of a program. Students who have a credit balance prior to their arrival on campus may submit a refund inquiry to cebilling@brown.edu

Refunds of remaining fees will be made as follows:
(Please note that $300 deposits are not included in the refund percentage, as they are non-refundable.)

Spark Program (Two Weeks)

Withdrawal Date Refund
Before Class Starts 100%
On or Before 2nd Day of Class 70%
After 2nd Day of Class 0%

BELL: Alaska

Payment Due Date:  May 30, 2014

Application fees, program deposits, and international processing fees are non-refundable. 
Refunds of remaining fees will be made as follows:

Withdrawal Date Refund
May 30 or before 100%
May 31-June 14 50%
June 15 or after 0%

Global Programs

Payment Due Date:  May 30, 2014

Application fees, program deposits, and international processing fees are non-refundable. 
Refunds of remaining fees will be made as follows:

Withdrawal Date Refund
May 30 or before 100%
May 31-June 14 50%
June 15 or after 0%

Summer Pre-College Courses

One Week Courses,
Two Week Courses:

Withdrawal Date Refund
Before Class Starts 100%
On or Before 2nd Day of Class 70%
After 2nd Day of Class 0%

Three Week Courses,
Four Week Courses:

Withdrawal Date Refund
Before Class Starts 100%
During 1st Week of Class 75%
After 1st Week of Class 0%

Six Week Courses:

Withdrawal Date Refund
Before Class Starts 100%
During 1st Week of Class 75%
During 2nd Week of Class 50%
After 2nd Week of Class 0%

Pre-Baccalaureate Course Refunds

Withdrawal Date Refund
June 25, 2014 or before 100%, less $300 deposit
June 26-June 29 80%, less $300 deposit
June 30-July 4 50%, less $300 deposit
July 5 or after 0%

 Online Courses:

Withdrawal Date Refund
Before Class Starts Full tuition refund, less $300 deposit
On or Before 5th Day of Class 50%, less $300 deposit
After 5th Day of Class 0%

Refund Policy - Withdrawals
Students who withdraw before the class starts will receive a full refund less $300 non-refundable deposit. Students who withdraw after the start of class through the fifth day of class will receive a 50% refund, less $300 non-refundable deposit. Students who withdraw after the fifth day of class will not be eligible for a refund. Please note that ceasing to attend classes or notifying your instructor that you are withdrawing does not constitute official withdrawal. Credit card payment refunds must be credited to the same credit card.

Please note: Occasionally it is necessary to cancel a course due to low enrollment.  If this is the case, we will contact you prior to the course start date.

Spring 2014 BELL Courses

BELL: Hawai'i

Course Start Date: March 22, 2014
Payment deadline: February 21, 2014

Application fees, program deposits, and international processing fees are non-refundable.

Please note that $300 deposits are not included in the refund percentage, as they are non-refundable. Refunds of remaining fees will be made as follows:

Withdrawal Date Refund
February 21, 2014 or before Full tuition refund, less $300 deposit
February 22-March 15 50%, less $300 deposit
March 16 or after 0%

 

BELL: New Orleans/Gulf Coast

Course Start Date: April 18, 2014
Payment deadline: March 28, 2014

Application fees, program deposits, and international processing fees are non-refundable.

Please note that $300 deposits are not included in the refund percentage, as they are non-refundable. Refunds of remaining fees will be made as follows:

Withdrawal Date Refund
March 28, 2014 or before Full tuition refund, less $300 deposit
March 29-April 12 50%, less $300 deposit
April 13 or after 0%

Code of Conduct

We strive for a sense of community in which the individual growth of all members is advanced through the cultivation of mutual respect, tolerance, and understanding. Brown University values and encourages individuality while also affirming the community dimensions of academic life. A socially responsible community provides a structure within which individual freedoms may flourish without threatening the privileges or freedoms of other individuals or groups.

The On-Site Director and/or the Program Director reserve the right to dismiss a student and require that they leave immediately if in their judgment the student behaves in a manner which endangers him/herself, others on the program or the program’s continued operations. They may dismiss for academic or non-academic reasons. Illegal drug use and possession or consumption of alcohol is grounds for immediate dismissal.

The University is committed to honest, open, and, equitable engagement with racial, religious, gender, ethnic, sexual orientation and other differences. The University seeks to promote an environment that in its diversity is integral to the academic, educational and community purposes of the institution.

The principles stated above are values that hold for the entire University community. Specific standards of conduct and procedures for redress of violations of those standards for each segment of the community are outlined below.

I. Behavior that disrupts or materially interferes with the basic rights of others and the educational functions of the University.

II Actions that:
a. result in or can be reasonably expected to result in physical harm to a person or persons.
b. are unreasonably disruptive of the University community and/or its neighborhoods.
c. result in or can be reasonably expected to result in damage to property.
Note: this offense encompasses a wide range of behavior, including, but not limited to assault, vandalism, throwing, hurling or firing projectiles without regard for persons or property.

III. Sexual Misconduct

a. Sexual Misconduct that involves non-consensual physical contact of a sexual nature.

b. Sexual Misconduct that includes one or more of the following: penetration, violent physical force, or injury. 

Comment: Offense III encompasses a broad range of behaviors, including acts using force, threat, intimidation, or advantage gained by the offended student’s mental or physical incapacity or impairment of which the offending student was aware or should have been aware.  Harassment, without physical contact, will not be deemed sexual misconduct under these provisions.  Violations of Offense IIIb will result in more severe sanctions from the Program, dismissal being the standard.

Note: Some forms of sexual misconduct may also constitute sexual assault under Rhode Island criminal laws and are subject to prosecution by State law enforcement authorities – which can take place independent of charges under the University’s Student Code of Conduct.  

IV. Subjecting another person or group to abusive, threatening, intimidating, or harassing actions, including, but not limited to, those based on race, religion, gender, disability, age, economic status, ethnicity, national origin, sexual orientation, gender identity, or gender expression.

V. Alcohol and other Drugs:
      a. Illegal possession, use or being in the presence of drugs and/or alcohol and/or drug paraphernalia.
      b. Students may not be in a private residence where alcohol is being served.
      c. The illegal provision, sale, or possession with intent to sell/provide drugs and/or alcohol and/or drug paraphernalia.

Note: this offense includes unauthorized possession, use or distribution of prescription drugs. Drug paraphernalia includes, but is not limited to, all items used for the purpose of preparing, injecting, ingesting, inhaling or otherwise using illegal drugs, or in the illicit use of legal drugs.
Failure to adhere to this policy is a serious offense and, in most cases, will result in dismissal from the program. Parents or guardians will be informed of any alcohol or drug offenses.

XI. Violation of the terms of any non-academic disciplinary sanction.

XII. Failing to appear as a witness during a non-academic disciplinary meeting.
Note: the Principles of the Brown University Community state that all members of the University community are responsible for supporting and maintaining a scholarly community in which all share together in the common enterprise of learning. This responsibility includes participating in established University processes.

Providence municipal ordinances prohibit the possession of open containers of alcoholic beverages on public ways. Providence Police and, in the case of violations on the streets immediately adjacent to the campus, the Brown University Department of Public Safety, enforce these ordinances. Violations of the open container policy on University property are enforced by the Department of Public Safety and through the University non-academic disciplinary procedures.

VI. Theft or attempted theft of property and/or possession of stolen property.

VII. Failing to comply with the proper directive(s) of a University official, including refusing to identify oneself or refusing to present University identification to a University staff member, including members of the Department of Public Safety.

Note: A University community depends upon the cooperation of all of its members to assure reasonable safety and security. There are many occasions, including emergencies, and cases of suspected unlawful conduct, when it is especially important that authorized personnel be able to identify members of the Brown University community.

VIII. Possession, use, or distribution of firearms, ammunition, explosives, or other weapons.
Note: The University defines firearms as any projectile firing device, including conventional firearms (devices using gunpowder), all types of air rifles, guns using BBs, pellets, or darts, or any slingshot device. All fireworks are prohibited. Knives are prohibited, except those that are designed and used for food preparation.

IX. Violation of operational rules governing various offices, departments and facilities of the University (e.g., Food Services, Computing and Information Services, the Libraries, etc.).

X. Misrepresentation:
a.  Lying or materially misrepresenting information to an official University body or officer, including a member of the Department of Public Safety.
b.  Lying in the course of a non-academic disciplinary hearing constitutes an offense that is immediately actionable.
Note: this offense includes the fraudulent use of University identification cards.

Official policies of Brown University related to computing issues.

Disciplinary Procedures

Academic Offenses
If an instructor believes that a student in his/her course has acted questionably with regard to academic honesty, the matter should be brought to a dean in the Office of Continuing Education. A dean, after consultation with the instructor, student and appropriate others (i.e. teaching assistants and/or Resident Advisors, the student, other instructors), will determine if a formal hearing by a disciplinary committee is required. The disciplinary committee will interview all concerned individuals and review relevant materials in order to determine whether a violation of the academic code has occurred. If so, the committee will determine the appropriate penalty, which may include: reprimand; probation; loss of credit in the exercise; directed No Credit in the course; or dismissal from the Program.

All consequences resulting from infringements of the Academic Policies will be entered on the student's internal record. Penalties of directed No Credit in a course or dismissal may be appealed to the Dean of Continuing Education within five (5) days of notification of the hearing outcomes, the respondent(s) may appeal in writing the decisions in the case, setting out the reason(s) for the appeal. Appeals shall be submitted to the Dean of the Office of Continuing Education or his/her designee. The final decision of the Dean may not be appealed.

Non-Academic Offenses
Students should act independently to the extent possible, but will be subject to guidance and direction from residential staff. If inappropriate behavior occurs, residential staff will intervene and discourage such actions. Residential staff are responsible for requiring compliance with program policies and procedures. They will bring inappropriate behavior to the attention of the program administration. In a case where a student, in the judgment of the residential staff, fails to meet the established expectations for social and residential conduct, or shows disregard for a member of the residential staff's directives, disciplinary action will be taken. 

Disciplinary Meetings
The non-academic disciplinary system is not meant to mirror the legal system. The principles of the Office of Continuing Education program and the goals of balancing student education with accountability provide a philosophical foundation which is distinct from the legal system. Disciplinary meetings are conducted by a dean or other appropriate staff. In determining whether or not a standard of conduct and/or policy has been violated, a dean or other designated staff member will base his/her determinations on the standard of preponderance of evidence. Parental notification may be an outcome of a disciplinary meeting depending on the seriousness of the incident. In an effort to encourage students to take responsibility for their behavior and use the experience to make good decisions, parents may not be notified of a disciplinary meeting until the outcome has been determined.

Academic Consequences
a.  Academic Probation.
b.  Loss of credit for an assignment: this penalty only applies in cases where academic dishonesty occurs.
c.  Directed no credit: This penalty for academic dishonesty results in a student to receive no credit, grade or supporting documents for a particular course.
d.  Dismissal from the program.

Non-Academic Consequences (may include one or more of the following outcomes not necessarily in this order)
a.   Written warning
b.   Probation (until the end of the summer session)
c.   Parental notification
d.   Housing assignment relocation or removal from housing
e.   Restitution (for the repair or replacement of property)
f.    Dismissal from the program

Note: students placed on probation are notified in writing that any misconduct while on probation is likely to result in dismissal from the program.
In a case where a single serious violation occurs or where a student endangers the well-being of him/herself and/or others, a decision may be made to dismiss the student immediately and without prior probation. This includes serious infractions that occur during the final week of the student’s program. Such blatant violations will result in withdrawal from the program without grades or record or program participation issued. In cases of serious violations that lead to dismissal, the assistance of Brown University Department of Public Safety may be requested. 

Students dismissed from the program, whether for academic or behavioral reasons, are notified in writing.  A parent or guardian is notified immediately after the decision of dismissal has been given. Students dismissed from the program are required to notify their parents/guardians to make travel arrangements at the earliest possible time.

Please note financial consequences in the "Refund Policies” outlined above.
Students dismissed from the program are responsible for checking-out out of their room under the supervision of a residential staff member. If a student or parent is not able to pack their belongings, a moving company will be contracted by the University to pack, inventory and ship the student’s belongings at the student’s own expense. The University is not responsible for any lost or damaged items.

Students who have been dismissed from any Brown Office of Continuing Education program for academic, social, or residential violations will receive no refunds of any deposits or fees. Grades, Course Performance Reports, or Certificates of Completion will not be issued to a student who has been dismissed.

Appeals
a. Within five (5) days of notification of the hearing outcomes, the respondent(s) may appeal in writing the decisions in the case, setting out the reason(s) for the appeal. Appeals shall be submitted to the Dean of Continuing Education or his/her designee.

b. Appeals will normally be considered only when relevant new evidence not available at the time of the hearing is presented, or when a substantial procedural error by the hearing body/officer is demonstrated.

c. If the appeal officer determines that the appeal has merit, he/she may reduce the severity of a sanction or may remand the matter to an appropriate hearing officer or body.

d. For hearings involving charges under Offense III and Offense IV for harassment based on sex/gender, sexual orientation, gender identity, or gender expression, the complaining witness shall have the right to appeal on the same terms as the respondent, provided however that if the Appeal Officer determines that the appeal has merit he/she may increase the severity or terms of a sanction, or remand the matter to an appropriate hearing officer or body.

 

Housing Policies

As a member of the Brown community, students must follow rules and policies for their own well-being and for that of other students. Specific policies apply to aspects of residence life, including curfew, disruptive behavior, quiet hours, visitors and overnight leaves. Residential staff will bring unsafe and/or inappropriate behavior to the attention of the program administration. If a student, in the judgment of the residential staff, fails to meet the established expectations for social and residential conduct, or shows disregard for a member of the residential staff’s directives, disciplinary action will be taken.

Please note that all students, with the exception of commuter students from Rhode Island and nearby Massachusetts, are required to stay in Brown University’s residence halls.

Room Assignments & Changes
Students are randomly assigned to single, double, triple and quad occupancy rooms.  No person may reside in a residence hall room that has not contracted for its use; individuals who are not enrolled in Office of Continuing Education programs may not reside in Brown's residence halls. Students must sleep in the bedroom they are assigned to. Students with documented disabilities should fill out the Disability and Medical Accommodations Form.

All students are reminded that, for security and emergency purposes, room changes or swaps are prohibited within the first 24 hours of the official start date of a program. Students may not change their room assignment without authorization from the Residence Director who will determine whether a request can be accommodated.

Note: changing rooms without the approval of the Residence Director is grounds for disciplinary action.

Roommates
Students are randomly assigned to single, double, triple or quad occupancy rooms or suites so that they can build friendships with new people. We do not honor roommate requests (except for SPARK). Students taking the same course together may not be housed in the same residence hall. We honor special-needs roommate requests for documented disabilities; please provide as much advance notice as possible, and complete the Disability and Medical Accommodation Form.

Students who are assigned to double, triple or quad occupancy rooms must respect the rights of their roommates. These rights include, but are not restricted to, the right to privacy and free use of the shared room. Assistance with roommate difficulties should be first sought from the Resident Advisor (RA) in your floor unit. If roommate difficulties are not resolved, students are encouraged to seek assistance from the Office of Residential Life (401) 863-6868.

Students wishing to have overnight guests must obtain the prior written permission of their roommate(s). Please refer to the Visitor & Overnight Guest Policy in this handbook.  SPARK students are prohibited from having guests. Parents or guardians must complete the Overnight Leave form.

Students Attending Consecutive Course Sessions
Students enrolled in two consecutive course sessions (e.g. 1-Week session to a 3-Week session) move to a new residence hall at the end of their first session. Students are responsible for moving their belongings. In most cases, the residence halls are located in close proximity to each other. Note: students who are enrolled in consecutive sessions of the same duration (e.g. 3-Week to 3-Week) may stay in their original room assignment, with a new roommate.

Student Rooms & Common Areas
Students are responsible for the condition of their rooms and hallways. They will be held liable, individually or jointly, for damaged or missing University property. Grade reports, course performance reports, or certificates of completion are withheld until any damage charges are paid.

Abandoned or Damaged Property
The University is not responsible for personal property of students. This includes items delivered to the University on your behalf and property in individual rooms. It is strongly urged that all students have personal property insurance to protect from loss or damage due to theft, fire, flood, vandalism and any other hazards. Students are urged to lock doors and windows of their room at all times.

Any belongings left behind during any such period are and remain the sole responsibility of the registered occupant. The University reserves the right to remove unidentified/unclaimed items from all areas in the residence halls.

Students wishing to claim items left behind should contact the Office of Residential Life within 48 hours of departure from campus.

Note: Students who are dismissed from the program are responsible for packing their belongings and returning their key. If a student is not able to pack their belongings before departing from campus, the belongings will be inventoried, packed and shipped by a third party vendor contracted by the University at the student’s own expense. The University is not responsible for lost or damaged property that may occur in packing and shipping.

Lost & Found
The major lost and found locations on campus include:

If you find a lost item on campus, please turn it in to Public Safety at 75 Charlesfield Street.

Items Not Allowed in the Residence Halls
Specifically prohibited from the residence halls are firearms of any type, ammunition, fireworks, explosives, gas operated stoves, motorcycles, vehicles, hot plates, heating appliances, space heaters, air conditioners, torchiere halogen lamps, candles (including tea lights), open flames or any external heating elements and illegal drugs. Refrigerators must not exceed 4 cubic feet, 1.5 amps. Pets are not allowed.

Room Keys
Brown University issues one room key to each resident assigned a room in a Brown residence hall during summer months. Students are expected to be in possession of their room key whenever they leave the room, even if it's "just for a minute."

Lock-Outs
If you are locked out of your room, contact your Resident Advisor. A fee of $25 will be charged to your bill for each lock-out.

Lost/Stolen/No Returned Keys
Report lost or stolen keys to your Resident Advisor. A fee of $75.00 per key will be charged to your bill for each lost or stolen key. Every effort will be made to change locks within 24 hours of a report that a room key is missing.

Key Return
All student keys are due immediately upon checking out of your room. This is necessary both for reasons of security and to allow us to make the room available for the next resident. Students receive information about where and how to return keys once on campus.  A key (s) not returned necessitates a lock change and a fee of $75.00 will be charged to your bill.

Lock-Outs, Lost Keys and Lost I.D. Cards
Students are responsible for their room key and I.D. card at all times. Students who lock themselves out of their rooms or who lose keys and access cards pay the following charges:

  • $25 for each lockout.
  • $75 for each lost key and lock change
  • $20 the first time a card is lost, with increments of an additional $15 for each subsequent loss.

Note: students who do not return their room key when they check-out of their room will be charged $75 for a lock change.

Quiet Hours
Quiet hours are established in the residence halls in order to allow students to study and to sleep undisturbed.
Quiet hours for Pre-college and Summer Session students are:

Quiet hours for SPARK students:

Note: All other hours are considered “courtesy” hours. Students may study in groups or socialize quietly during quiet hours in the lounges. Violation of quiet hours is disruptive to many individuals living in the residence hall and may result in disciplinary action. Causing excess noise and/or undue disturbance is also prohibited at all times.

Curfew
Students are required to check-in with their Resident Advisor every evening at the designated curfew time and remain on their floor unit for the evening. The residential staff will place a call to the parents of any student who is more than one hour late for curfew. The Department of Public Safety will be informed after an appropriate interval of time. Repeated and/or serious violations of the curfew could result in dismissal from the program.

Adhering to the curfew policy is the student’s responsibility. While residential staff will take reasonable measures to ensure that students adhere to the curfew, once a student has been verified as being within the residence halls at the designated time, it cannot be guaranteed that the student will not subsequently choose to leave the residence hall area.

Curfew hours for Pre-college and Summer Session students are:

Curfew hours for SPARK students are:

Note: students who are delayed in returning to campus by curfew must contact a Resident Advisor by phone. Failure to check-in every night at the designated curfew time and remain on your floor is grounds for disciplinary action and may result in dismissal from the program.

Visitors & Overnight Guests for Pre-college and Summer Session
Visitors are permitted in Brown residence halls provided they do not constitute a problem for roommates and other residents.  Pre-college students may not visit the residence halls or other lodgings of college-age students; nor may they entertain college-age students in pre-college residence halls.

Overnight guests are not allowed during the week, as students are extremely busy with their academic pursuits and extra-curricular activities. Visitors are not permitted to be in the residence hall after the designated curfew time.

Overnight guests must be the same sex as the host student and only one guest will be allowed per night (Friday and Saturday nights only). To obtain permission to have overnight guests, students must make a request through their Resident Advisor at least two days in advance. The host’s roommate (s) and RA must give permission. Guests may not sleep in lounges or other public areas. Overnight guests may not remain longer than two consecutive nights. The residential staff will determine whether a request for a visitor can be accommodated.

The student host shall be responsible for accompanying their guest at all times and explaining policies to their guest. The student host shall be responsible for any damage caused by their guest. In a case where a guest fails to meet the established expectations for social and residential conduct, the guest may be removed from the residence halls immediately and disciplinary action may be taken on the student host. An unregistered overnight guest will not be permitted in the residence halls.

Note: no guests will be allowed on opening weekend, the weekend before final exams, and final Friday of the session. Failure to adhere to these policies is grounds for disciplinary action.

Visitors & Overnight Guests for SPARK
To promote the safety of our SPARK students, visitors (including parents and family members) are not permitted to enter the residence halls when the program is in session without the permission of the SPARK Residence Director.

Leaving Campus Overnight
Students may not be away from campus overnight without permission. Students who need to be away from campus overnight or on weekends must inform their Resident Advisor and request permission from their parents requesting such privilege. An overnight permission form is required for each instance, detailing date and time of departure, destination, expected time of return, and emergency contact information. An Overnight Leave Form must be completed and presented faxed to the Residential Life office 48 hours in advance of departure.

Note: This policy is intended for students who need to return home for a family obligation or visit with a relative in the nearby area. It is not intended for students to stay out after curfew. Students who do not have permission to leave campus overnight will be treated as a missing person.

Solicitation & Commercial Endeavors
Students living in University residence halls may not operate a business out of their rooms. Students may not list their residence hall address or telephone numbers in conjunction with any business enterprise. No firm, agency, organization, or individual shall solicit in a University residence hall at any time.

Activities & Trips for Pre-College and Summer Session
Program sanctioned activities on campus and off-campus trips away from the campus are offered by the Office of Continuing Education to program participants. Program staff attends these events, and students are advised on conduct, arrival and departure time, and of their responsibilities. Failure to abide by such instruction may result in disciplinary action.

Space is limited to popular destinations; however, spaces typically become available on the day of the trip. Students are encouraged to show up 15 minutes prior to departure time. Available space will be given on a first come basis. Students are responsible for meals and admission to sites that they may wish to visit while on excursions and college visits. Smoking is prohibited at program sanctioned activities including outdoor activities on and off-campus.

Matters of Health and Safety

As in college, students have the responsibility for making their own decisions as to how they manage their time and spend their days (except SPARK). Note, however, that these decisions can affect a student’s ability to meet both academic and community expectations of the Program. Students should carefully consider the ramifications of their actions and should understand that they will be held accountable for their decisions. Program participants must comply with the rules of the program or be subject to disciplinary action. Residence Life staff will intervene in cases where a student’s behavior could be detrimental to his or her academic success. 

Security
Residence hall rooms need to be locked when not occupied. Residence hall entrances remain locked at all times. Students are urged not to bring valuables to campus. Students are strongly encouraged to walk in groups and always let someone know where they are going. A student should not leave the residence hall area alone after dark.  Personal and community safety precautions are reviewed thoroughly at orientation and the first floor unit meeting.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act.  You can obtain a copy of this report by contacting Public Safety at 401-863-3103 or accessing the following web site: https://www.brown.edu/Administration/Public_Safety/Annualreport_2013.pdf

Personal Health
Care for personal health is critical. Poor hygiene, nutritional and sleeping habits lead to academic and social difficulties and illnesses. Should a student exhibit behavior which causes the program staff to have a concern for the student’s health, that student may be required to see a health care professional for a consultation at Health Services or Counseling and Psychological Services on campus, or an appropriate clinic off-campus. If a health care professional judges a student’s health to be at risk or to pose risk to other students, the student may be asked to leave the program.

Health Insurance Coverage
You must show proof of health insurance coverage with a US carrier. If proof is not listed, you will automatically be enrolled in Brown’s student health insurance plan for a $60 fee for the length of your program. This plan has limited coverage.

Smoking
There is no smoking in Brown University buildings including residence halls or within 35 feet from the entrance to any University building. Smoking is prohibited at program sanctioned events including outdoor events. Failure to adhere to this policy may result in disciplinary action including notification of the student’s parent/legal guardian.

Fire Safety
Fire safety regulations must be followed. When a fire alarm sounds, you must evacuate the building immediately. Tampering with fire equipment, including fire extinguishers, smoke alarms and alarm boxes, is a violation of law and carries a fine of up to $1,000. Complete fire safety regulations are posted in the residence halls and are reviewed thoroughly at orientation.

Proper attire for laboratory-based classes
Students completing course work in laboratories should keep in mind there are established practices for lab attire. Closed toed shoes or sneakers and long pants are required in laboratories. Sandals, shorts, skirts or tank tops may NOT be worn in laboratories.

Pets
Pets and other animals are not allowed in residence halls and should not be brought to campus.

Motor Vehicles
The operation of motor vehicles by residential students is prohibited. Commuter students may only use motor vehicles for transportation to and from Brown. Students who must commute to campus by car are required to purchase a parking permit from the Transportation Office. The Transportation Office and  is located at J. W. Wilson Hall. Students are not permitted to transport other students in their motor vehicles. If you have any other questions or concerns regarding the use of automobiles, please call us at 401 863-7900.

Windows & Balconies
Sitting on window ledges, balconies or roofs and dropping or throwing objects out of windows is prohibited. Failure to adhere to this policy is grounds for disciplinary action.

Air Conditioners Are Not Permitted
If you need to bring an air conditioner for medical reasons, you must complete the Disability and Medical Accommodation Form. A staff member of Student and Employee Accessibility Services (SEAS) office will contact you for additional medical documentation to determine if you are eligible for this accommodation.

Computing Facilities & Internet Access

As part of the services available through Brown's access to the Internet, the University provides access to a large number of conferences, lists and bulletin boards. Some of these lists and conferences may contain material which individuals find objectionable, including comments that are profane, obscene, racist, sexist or otherwise offensive.

Brown University takes no responsibility for the content of these entries, and has consciously decided not to censor any of these postings entered by individuals. Please be aware of the potentially offensive material found in these archives and use the system with the recognition that Brown neither assumes responsibility for, nor endorses, any of the content found within.

Brown has its own standards of behavior for users of its computing facilities and services, including the use of those systems that are used to enter postings.  All users of Brown's computing resources are expected to abide by the guidelines outlined in the document "Using Computer Resources at Brown," which students receive at Orientation.  Brown does not monitor Internet activity in any way. Students will have access to all on-line materials. However, printers located in the computing facilities may be used for course assignments only.

Libraries, Athletics, Food Services and other facilities.
Students must follow the guidelines provided by each University service facility. Disregard for facilities policies, misuse of facilities, or dangerous or offensive behavior in any University department will be grounds for disciplinary action, including the loss of facilities' use privileges.

Identification Cards
Each student is issued a Brown University identification (ID) card that is the property of the University. This card opens the exterior door of the residence hall and provides access to the computing center, libraries, dining hall and athletic center. Lost cards should be reported immediately to a member of the residential staff. There is a replacement charge for lost cards. University employees have been instructed to confiscate any invalid ID card; therefore a student should use only his or her card and never lend the card to another student.

Services for Students with Disabilities
Brown University offers equal educational opportunities and reasonable accommodations for the needs of qualified students with disabilities. Section 504 of the Federal Rehabilitation Act of 1973, reinforced by the Americans with Disabilities Act (ADA) of 1990, maintains that no qualified individual with disabilities shall, solely on the basis of their disability, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity in higher education. This statement is for your general information only, it is not intended to constitute University policy or regulations, or an agreement on the part of the University or a contract to offer to enter into a contract between any student and the University, and is subject to change at any time without notice.

Brown University offers a range of services and accommodations to assist students with disabilities. Upon acceptance into the program, students seeking assistance should submit a Disability and Medical Accommodation Form to begin the registration process. Along with this form, students may need to submit complete documentation. Please reference the SEAS guidelines for documenting a disability.

If additional documentation is needed, a representative of the Student and Employee Accessibility Services (SEAS) will contact the student. We recommend that students contact us well in advance of their arrival on campus to allow sufficient time for accommodations to be arranged. All inquiries regarding accommodations, services, and what assistance, if any, is available, and responsibility for financing the same, should be directed to SEAS. Students must contact us well in advance of their arrival on campus to allow sufficient time for accommodations to be arranged.