Media Technology Services Price Guide

The primary mission of Media Services is curricular support of academic studies of students at Brown University . Services provided for credit bearing courses, faculty sponsored events and SAO recognized Student Group sponsored events are done free-of-charge*. To insure that we consistently meet our primary mission, it is necessary to charge for services rendered to University departments, organizations and entities outside the direct curricular mission.

*Fees for overtime staffing, consumables, late/no reservations, certain equipment, extraordinary request, and outside equipment rentals may apply.

To learn more about pricing, see Pricing Structure.

Professional services beyond the initial set-up, and teardown must be negotiated in advance and will be performed at additional cost.

==>Make a reservation request

Rates (effective 7/01/2011)


Covered Events

Admin/Non-covered Events

Displays & Presentation
Data Projector $0.00 $99.00
Flat Panel Display
in select rooms only
$0.00 $50.00
SMARTboard Annotation (includes projector)
in select rooms only
$0.00 $99.00
combination unit
$0.00 $25.00
PowerPoint Remote
with laser pointer
$0.00 $0.00
Document Camera $0.00 $25.00
Overhead Transparency Projector $0.00 $25.00
Portable Speakers
for use with computer or DVD/VCR
$0.00 $0.00
Projection Screen $0.00 $0.00
Portable Stand $0.00 $0.00
Installed Computer
(in select rooms only)
$0.00 $0.00
Laptop Rental
(for a specific event used w/ reserved AV)
$0.00 $50.00
Blu-Ray player
in select rooms only
$0.00 $25.00
Cameras & Accessories
JVC Pro HD Camcorder $5.00 $25.00
Canon HD Camcorder $0.00 $25.00
Tripod $0.00 $0.00
Simulcasting between 2 rooms $250.00(min) $500.00(min)

Media Services has installed systems in many classrooms, and in most cases the base audio fee applies (covering usage of amplifier, speakers and processors). In some venues (MacMillan 117, Salomon 101, Salomon 001, List 120, Metcalf Auditorium, and Smith-Buonono 106), Media Services can provide sound reinforcement, and the following types of equipment may be used:


Covered Events

Admin/Non-Convered Events

Microphone (wireless) $0.00 $0.00
Microphone (condenser, stereo) $0.00 $0.00
Microphone (others) $0.00 $0.00

Base Audio fee (speakers, amps, mixers)
Include mics; Excludes recording services

$0.00 $50.00
Stage Audio Monitor
(Salomon 101 only)
$0.00 $50.00

Staffing Services (Based on Availability)

Covered Events

Admin/Non-Convered Events

Staffing (initial 15 mins) $0.00 $0.00
Staffing (Additional/Business hours) $85.00 per hr $85.00 per hr
Staffing (Overtime, Nights, Weekends) $100.00 per hr $100.00 per hr

Delivery Fee (where applicable)

$50.00 $50.00
Late Reservation Fee $150.00 $150.00
Service Fee - Non Reserved $250.00 $250.00

  • Brown sponsored events that involve (6) or more events on any one day or (10) or more events over two or more days will be assessed a 10% administrative fee for logistical support and planning. Some spaces REQUIRE staffing based on the setup of the equipment. External events are subject to a $25 or 20% (whichever is greater) administrative and planning fee.
  • Please note when making a reservation: 24-hour notice is required for cancellations, otherwise account will be charged. Reservations must be made at least TEN calendar days in advance of event.

    All rates are subject to change.