Frequently Asked Questions

FAQs

  1. What happens after I submit a request?
  2. What kinds of projects need to go through this process?
  3. What is a 'small' project?
  4. What is a 'large' project?
  5. How often does the Executive Committtee meet to review projects?
  6. What are the steps to getting a project approved?
  7. What are the typical phases of a project?
  8. When does a project get a professional project manager?

Q: What happens after I submit a request?

A: Requests are generally reviewed with 3 working days of submission by the CIS Project Management Team.  In most cases, a proposal development partner (PDP) is then assigned to work with the requester to develop a project proposal.  The PDP will schedule meetings with the appropriate CIS resource managers, vendors and other stakeholders. (S)he will also take the lead on creating the project proposal and having it scheduled for review by the CIS Project Review Team (PRT).

 

Q.   What kinds of projects need to go through this process?

A.  The following projects need to go through the IT governance process:

  1. Any project that requires funding.  
  2. Funded projects with implementation costs greater than $50K, an estimated staff effort of more than 500 hours and/or projects that introduce a significantly changed or new service. 
  3. An application or system that would increase Brown's business risk. Some examples of this are storing sensitive information on-line, moving critical functions to a computer-based system, or potentially not having adequate vendor or Brown staff support.
  4. A project that could impact Brown's IT architecture or infrastructure by introducing significant new technology on campus or installing applications or systems that may strain networking, data storage, or other centrally supported services.
  5. A project with broad impact across Brown.
  6. A project that requires the involvement of multiple Brown departments.
  7. A project whose sponsor (person ultimately responsible for the project's success) wishes to have a technical or business review of the plan. 

Q.  What is a 'small' project?

A.   Small projects have an estimated project implementation cost greater than $50K but  less than $250K.   Their total estimated staff effort is greater than 500 hours but less than 1,000 hours.   Small projects do not provide the campus community with  a significantly changed or new service.

Q.  What is a 'large' project? 

A.  Large projects have an estimated project implementation cost of $250K or more.   Their total estimated staff effort is 1,000 hours or more.   Large projects provide the campus community with  a significantly changed or new service.

Q.  How often does the Executive Committtee meet to review projects?  

A.  The Executive Committee meets three times a year in the month before each Corporation Meeting, e.g. April, September and December. 

Q. What are the steps to getting a project approved?

A.  First, submit an IT Project Request Form.  The rest of the process is described in the Project Review Process.

Q.  What are the typical phases of a project?

A.  Projects typically cycle through the following phases: request, assessment, proposal, review, approval, implementation, completion.

Q.  When does a project get a professional project manager?

 A.  All projects with estimated costs in excess of  $100K or an estimated staff effort of over 600 hours require the assignment of a professional project manager to be paid for out of the project budget.