Summer Session Conduct and Policies
Enrich Your Undergraduate Experience
Code of Conduct
The Principles of the Brown University Community form the foundation for student conduct expectations at the University. They emphasize individual integrity, respect for others, respect for University resources, and respect for the values of teaching, learning, and scholarship. Commitment to these principles fosters an environment in which all students may enjoy the rights and privileges that accompany membership in our community.
Students are expected to adhere to these principles at all times including the summer session. The residence halls are staffed by Resident Advisors during the summer session. RA's are available to assist students with academic, social and personal concerns. RA's are also available to assist students with lock-outs during the summer session. For complete information about student rights and responsibilities, please visit Rights and Responsibilities.
Academic Policies
Students receive a confirmation from the Office of Continuing Education in late May and again in early June. You will receive a Balance Due statement from the Bursar during the second week of classes.
All students must be in attendance by the 3rd day of classes (Wednesday) of the summer term or their registration will be cancelled. Also, no changes to course registration may be made beyond this point.
Academic Credit
Brown summer courses are official University courses that carry full academic course credit. Each course is worth 4 semester credit hours or 6 quarter credit hours. Students may count up to four summer courses toward Brown's 30-course degree requirement; up to two credits may be counted in any given summer. Courses taken to fulfill concentration requirements must be approved by the appropriate academic department.
Courses completed in Brown's summer session count toward academic standing. In contrast, summer courses completed at other institutions cannot be used to improve academic standing at Brown. The credit transfer of Brown University summer coursework for visiting students depends on the approval of the student's home institution.
Students with questions should consult the Dean of the College Office.
Enrollment Regulations
While up to four summer courses may count toward a Brown student's 30-course graduation requirement, they do not count on a course-by-course basis to fulfill a student's eight-semester enrollment requirement. Students may accelerate degree completion, however, by successfully completing four Brown summer courses and requesting a waiver of the eighth-semester enrollment requirement.
Dropping or adding a course
If you wish to add or drop a course, housing or meal plan, you may do so by stopping by the Office of Continuing Education or the Registrar's Office to pick up a Summer Add/Drop form. Forms must be submitted in person to our office at 42 Charlesfield Street, 4th floor. Students adding a course June 23 – June 25, must have the instructor sign their Add form.
Undergraduate Summer Session Refunds
Students who withdraw from summer courses on or before the third day of classes (June 25) will receive a full refund of all fees except room and board (see below.) Students who withdraw on the fourth or fifth day of classes (June 25/26) will receive a refund of 80 percent of course fees. Students who withdraw during the second week of classes (June 30 - July 3) will receive a 50% refund of course fees. Other fees and charges (e.g. laboratory and enrollment fees) are non-refundable after the third day (June 25). Students who withdraw after the last day of the second week (July 3) are not eligible to receive a refund of any fees.
Grade Option Deadline
The Grade Option deadline for Undergraduate Summer Session courses is Tuesday, July 7, 2009. To make grade option changes students must complete our Add Drop form in person, at the Office of Continuing Education, 42 Charlesfield Street, 4th floor.
Work Load
In recognition of the fact that the seven-week summer course schedule is far more intense than the regular semester schedule, students may take a maximum of two courses in any one summer. Therefore, students will find it essential to adjust work and study practices for success on this rapid schedule.
Incompletes
Students requesting an incomplete in a course must have the instructor sign an incomplete form by the last day of classes. This form must then be filed with the Registrar's Office. All incomplete course work must be finished by the start of the fall semester.
Auditing and Vagabonding
Auditing is not permitted in summer courses. Students officially enrolled in one summer course may vagabond courses with the permission of the instructor. A vagabond is a student enrolled at Brown who, with the permission of the instructor involved, visits a given course occasionally or regularly without payment of fee. It is understood that such a student shall be entitled to participation in classes and activities, including discussions, conferences, and papers, only at the pleasure of the instructor.
Tuition Regulations
Students may meet with the Dean of Continuing Education to discuss individual concerns. In all cases, official University policies govern tuition decisions.
Financial Aid
If you are taking summer courses at Brown, you may qualify for a summer grant. The amount of the grant will depend on the amount of University Scholarship you receive during the academic year and the number of summer courses you are taking. In addition, students can apply for loan funds to supplement their summer grant in meeting the cost of course fees and other living expenses. If you did not receive a University Scholarship, you cannot receive a Summer Grant.
The Office of Financial Aid does not automatically award loans, since borrowing loans over the summer may impact the student's borrowing capability for the upcoming academic year. Students who wish to apply for loans must complete a Summer Loan Application which will be available for download on the Office of Financial Aid web site May 27, 2009.
Disciplinary Principles and Procedures
Summer study at the University is governed by the academic and social policies stipulated in the Brown University "Rights and Responsibilities".
Financial Policies
Room & Board Refund Policy
Students who drop housing or meal plans during the first week of the session (June 21-26) will receive a standard refund of $1,100 for a room, and $890 for meals. No refunds for housing or meals will be given after Friday, June 26, 2009.
Study Abroad Refund Policy
If a student withdraws from a study abroad program during the first week of the program, she/he is eligible for a refund of the Brown course fees based on the schedule below. Brown is not responsible for costs paid by the student, including, but not limited to, passport fees, vaccinations, and transportation costs, even when these expenses are directly related to program participation. The schedule below excludes the $300.00 program deposit paid at the time of initial enrollment (typically February of the program year) and all housing, board and program related fees. These fees are paid to providers on behalf of the student and are not eligible for refund.
Prior to program start, students will receive a full refund of course fees less $300 deposit. Students withdrawing before the end of the first week of the program will receive a 75% refund of course fees less the $300 deposit. Students withdrawing before the end of the second week will receive a 50% refund of course fees less the $300 deposit. Students withdrawing before the end of the third week will receive a 25% refund less the $300 deposit. No refunds will be issued after the end of the third week.
For students who leave because of a medical or family emergency, the same refund policy applies. A student who is suspended, dismissed, or withdraws while under investigation for misconduct, will not have program payments refunded.
Housing Policies
Room Condition Reports
Each resident student must complete and submit a Room Condition Report within 72 hours of occupancy. Reporting any pre-existing damage in the residence hall room and/or common area is the only way to avoid being held financially accountable for damage found at the end of occupancy. Charges for residence hall room damage may not be appealed if residents do not submit Room Condition Reports at the beginning of occupancy. To complete a Room Condition Report on-line, please visit the Residential Life website: http://reslife.brown.edu
Lock-Outs
If you are locked out of your room, contact the Resident Advisor on Duty. The phone number for lock-outs is listed on the laminated emergency card you receive when you check-in. A fee of $25 will be charged to your bill for each lock-out.
Room Key
Brown University issues one room key to each resident assigned a room in a Brown residence hall during summer session. Students are expected to be in possession of their room key whenever they leave the room, even if it's “just for a minute.”
Key Return
Keys are due immediately upon checking out of your room. This is necessary both for reasons of security and to allow us to make the room available for the next resident. You are responsible for depositing your room key to in the mail slot at the Office of Residential Life (27 Brown Street). A key (s) not returned necessitates a lock change and a fee of $75.00 will be charged to your bill.
Lost/Stolen Keys
Report lost or stolen keys to the Office of Residential Life during business hours (Mon-Fri 8am-4pm). Contact the Resident Advisor on Duty after business hours. If you are not able to reach the Resident Advisor on Duty after business hours, contact the Department of Public Safety at 863-3322 for assistance. A fee of $75.00 per key will be charged to your bill for each lost or stolen key. Every effort will be made to change locks within 24 hours of a report that a room key is missing.