Metadata Guidelines

Media Metadata

The metadata — cataloguing information and other descriptors — associated with your media files may be added or edited in two ways; by using either iTunes or Brown on iTunes U via iTunes U. When adding metadata to media files, it is strongly suggested that you use the iTunes player since this interface provides more descriptive fields than the web broswer interface of Brown on iTunes U.

Edit Metadata using iTunes

Video or audio metadata can easily be edited within the iTunes application on your computer.

  1. If your file is not already in iTunes, select the File menu and choose Add to Library (from a Mac) or Add File to Library (from a PC). Browse for your file here and click on Open.
    Mac PC
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  2. In iTunes, close the video player box if it appears. Click on the film icon to access the MOVIES library (or the name of the audio file in the MUSIC library) from the left Library navigation bar.
  3. Select your file and then from the File Menu, choose Get Info.

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  4. Edit the metadata located under the Info tab.

    We recommend the following metadata conventions (names used for example purposes only):


    Name: Title of lecture or talk ("An Evening with Josiah Carberry")
    Artist: Name of instructor or lecturer (could be multiple; could include a job title or descriptive text) ("Josiah Carberry and Nicholas Brown")
    Album: Sponsoring department, course title, or lecture series name (Brown University, Computer Science Department)
    The name "Brown" should appear either in the graphic icon, or in one of the metadata fields.

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Note: The iTunes Get Info tab provides several fields for you to fill out. iTunes U only recognizes and displays the 3 fields listed above.

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Edit Metadata using Brown on iTunes U through iTunes U

One advantage to using Brown on iTunes U through iTunes U is that it is possible to edit the metadata of your file without first importing the media into iTunes. If this method is used to update or add metadata, please be aware the descriptive fields provided are only Name and Artist.

  1. After logging in and launching iTunes U, upload files to iTunes U through iTab (See below for more details). You may edit the metadata for the Name and Artist fields directly in the Upload and Manage Files area.
    1. From the Upload and Manage Files area, click on the Pencil icon located to the right of the file name. screen shot
    2. Edit the fields with the appropriate information.

      We recommend the following metadata conventions (examples taken from Stanford):
      Name: Title of lecture or talk ("An Evening with Henry Louis Gates Jr")
      Artist: Name of instructor or lecturer (could be multiple; could include a job title or descriptive text)  ("Henry Louis Skip Gates Jr and Claude Steele")
      The name "Brown" should appear either in the graphic icon, or in one of the metadata fields.
      *NOTE: *The Album field does not appear in iTab.

    3. Click on the Checkmark icon to submit your changes. screen shot
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    5. Click on the Done button to exit the Upload and Manage Files area. The login window to access iTunes U will appear, but if you already have the iTunes application running, you may close this window and return to the iTunes application on your desktop.
    6. You may have to refresh the iTunes U store window before any changes appear on your screen. One way of doing this is to click on the appropriate title in the breadcrumbs list below the play button.

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