ID Request Process

Many departments request ID cards and electronic services for individuals who are not regular students, faculty or staff (a.k.a. affiliates) by using the Sponsored ID Request Form. Here’s an overview of the process. For form instructions, see

Types of Requests

  • Formal University appointments for visiting faculty can be requested through the appropriate faculty administration office, such as the Dean of the Faculty or BioMed Faculty Affairs. These appointments will automatically receive services granted to regular faculty.

  • All other affiliate types will be known as "Sponsored IDs" and services can be requested by department managers or their delegates here. Sponsored IDs must be renewed annually prior to expiration.

Services Available for Sponsored IDs

When filling out the Sponsored ID request form, you can request individual services. Please request only what is needed by your affiliate based on their relationship with Brown, and also note that services requiring approval involve additional processing time.

  • Services which do not require approval

    • ID Card

    • Network Access (Wireless, VPN, Electronic Services, Printing, Shared Drives etc.)

    • Library Building Access

    • Library e-Resources (access to online journals and databases)

  • Services which require approval:

    • Google Apps account with email address

    • Software Downloads

    • Library Circulation