Annual Spending Guidelines

Effective January 2016

Travel Mileage Rate*

$0.54
(1/1/16)

$0.575
(1/1/15)

Per mile (includes all operating costs - gas, oil, towing, repairs and insurance)

Moving Mileage Rate*

 

$0.19 (1/1/16)

$0.23 (1/1/15)

Per mile for mileage related to relocation moving

Car Rental Rates*

$55.00

Average daily cost of a midsize rental includes all charges incurred i.e.: mileage, gas, taxes, etc.)

Meals - Travel

$95

Average per day including tax and tip. Note: This is not per diem

$20 breakfast
$25 lunch
$50 dinner

Meals - Business/Hospitality **

$20.00

Breakfast maximum meal allowance (Exceptions require Senior Officer Approval)

 

$40.00

Lunch maximum meal allowance (Exceptions require Senior Officer Approval)

 

75.00

Dinner maximum meal allowance (Exceptions require Senior Officer Approval)

Hotel*

Up to $400

Average daily rate including tax for New York, San Francisco and foreign destinations

Up to $300 Average daily rate including tax for major US cities (Boston, Chicago, Washington, D.C.)
Up to $250 Average daily rate including tax for all other US cities

Lodging Hospitality*

$100.00

Host/hostess gift allowance (gift of appreciation should be commensurate with length of stay)

Memorial Gift **

$75.00

* Exceptions apply for conference hotels. Please refer to the Travel Policy for more information.

** Refer to Business Meals/Hospitality Policy and Procedures for more information Departments may elect to impose stricter control over expenditures than those allowed by the above mentioned policies.