Processing Payments to Students

Payment Type System/Process Additional Information
Undergraduate Hourly Wages Workday
  • Create Requisition 
  • Add Job
  • Screencasts and job aides on Workday website
  • Additional Information on Student Employment website
Graduate Student Stipend Workday
  • Initiated by the Graduate School 
  • Paid monthly
Graduate Student with Stipend – Related Work Workday
  • Amend Graduate Student appointment. 
  • Initiated by the Graduate School
Graduate Student with Stipend – Unrelated Work Workday
  • Submit brief job description to Michelle_Brayton@brown.edu
  • Create Requisition and Add job for approved exempt positions only
  • Screencasts and job aides on Workday website
Graduate Student without Stipend Hourly Wages Workday
  • Create Requisitiono Add Job 
  • Screencasts and job aides on Workday website 
  • Additional Information on Student Employment website
Fellowship: One–time payment to a Graduate Student, US Resident Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Form  
  • Send completed Student Prize Payee Registration form to Insurance & Purchasing Services
Fellowship: One-time payment to a Graduate Student, Foreign National Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu 
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Form 
  • Student may be eligible for tax treaty tax exemption.  Have student enter personal data into FNIS and include photocopies of Visa, Passport, and I-94, and include a completed W8-BEN.
Fellowship: One-time payment to an Undergraduate Student, US Resident Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request
  • Send completed Student Prize Payee Registration form to Insurance & Purchasing Services
Fellowship: One-time payment to an Undergraduate Student, Foreign National Accounts Payable
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request
  • Student may be eligible for tax treaty tax exemption.  Have student enter personal data into FNIS and include photocopies of Visa, Passport, and I-94, and include a completed W8-BEN.
Prizes and Awards: Graduate and Undergraduate students, US Residents Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request 
  • Send completed Student Prize Payee Registration form to Insurance & Purchasing Services
Prizes and Awards: Graduate and Undergraduate students, Foreign National Accounts Payable
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request
  • Student may be eligible for tax treaty tax exemption.  Have student enter personal data into FNIS and include photocopies of Visa, Passport, and I-94, and include a completed W8-BEN.